Reports To Director of School Performance
Salary
Secretarial-Clerical Salary Schedule, Level 9 (Starting Salary $3,904.19/monthly)
FLSA Status: Non-Exempt
Work Months: 12
Qualifications
Candidate must be enthusiastic about the fundamental goal of advancing student achievement in an urban school district. Candidate must be comfortable working in a team committed to better meeting the needs of our student population. In addition, we are seeking candidates with:
Residency Requirements No Residency Requirement
Essential Job Functions
1. Conduct clerical functions that support the operations of the School Performance department.
2. Maintain the School Performance department?s budget by transferring funds, monitoring budget expenditures and balances.
3. Purchase equipment and supplies, submit invoices, enter requisitions, conduct Purchase Card reconciliations, mileage reimbursements, and complete travel requests.
4. Assist team members with the usage of office equipment, conduct equipment repair calls and maintain inventory of office supplies.
5. Serve as the timekeeper for the School Performance department by monitoring and preparing payroll which may include entering overtime, reconciling employee absences, and entering additional compensation payments.
6. Prepare monthly BoardDocs business tabs and Board documents for the School Performance department.
7. Arrange logistical components of workshops and meetings by scheduling meetings, securing meeting locations, ordering food, and ensuring materials are prepared as needed.
8. Assist in facilitating the administrative functions of the School District University Collaborative (SDUC) included but not limited to submitting Liaison stipends, tracking student teacher placements, and sending communications to SDUC members.
9. Provide support in acquiring required documentation from schools (live body count numbers, fire drills, etc.)
10. Prepare, track, and maintain weekly Support Logs of cross-departmental work that directly impacts schools.
11. Maintain meticulous filing systems by conducting management, routine maintenance, and auditing of digital and hard copy files, documents, and folders.
12. Provide administrative support by composing, copying, scanning, and assembling mailings and documents for distribution.
13. Distribute correspondence (memos, email, letters, mailings, etc.) to various entities.
14. Assist in student events, creating presentations, running reports, entering data, and monitoring information that supports the workstreams of School Performance.
15. Create standard language, communications, resources, and procedures to address common questions received from employees and other stakeholders.
16. Serves as the initial point of contact for School Performance department?s internal and external stakeholder inquiries, provides first-tier responses, and triage critical issues or concerns.
17. Ensure and maintain confidentiality of sensitive information, decisions, and communications within the department.
18. Document various processes within the department and recommend improvements.
19. Participate in departmental, team, and individual planning and goal setting.
20. Communicate effectively and confidently at all levels, over the phone, face-to-face and by email.
21. Other relevant duties as assigned by supervisor in support of the Department of School Performance goals and objectives and the District's mission and Superintendent's Priority Goals.
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