Ref: 9866
This position is part of the larger High School Network/Linked Learning Office team, and will primarily support the teams that lead our work around counseling, master scheduling, credit recovery, dual enrollment, and post-secondary readiness.
The District and SEIU 1021 are working together to create promotional opportunities for existing staff, therefore this job posting is available for five(5) days for internal candidates based on our collective bargaining agreement.
TITLE:
Administrative Assistant I, II, III
Bilingual**
REPORTS TO:
Assigned Supervisor
DEPARTMENT:
As Assigned
CLASSIFICATION:
Classified
FLSA:
Non-Exempt
WORK YEAR/HOURS
261 days/7.5 hours or Duty Days and Hours as Assigned
ISSUED:
Revised: October 2008
Revised: May 2012
SALARY GRADE:
I: WTCL 40
II: WTCL 44
III: WTCL 46
and bilingual stipend
BASIC FUNCTION: Perform a variety of proficient, specialized administrative assistant duties in an assigned area requiring excellent communication skills; utilize specialized knowledge and independent judgment involving frequent and responsible public contact; analyze and interpret data; plan, organize and coordinate office activities and communications to relieve the administrator of routine duties; provide for accurate and timely entry of a variety of data into various computer software programs.
DISTINGUISHING CHARACTERISTICS:
The Administrative Assistant I is distinguished from the Administrative Assistant II in that the higher Level II position requires more experience, performs more difficult and complex duties, and is required to demonstrate validated test skills at a higher proficiency (see Minimum Qualifications: Training, Education and Experience). The Administrative I performs proficient, specialized duties. The Administrative Assistant II performs diverse, technical duties.
Administrative Assistant III is distinguished from Administrative Assistant I/II in that the former is required to use initiative, organizational skills, technical and problem solving skills, and independent judgment in the processing of administrative duties with minimal supervision. Administrative Assistant III classification may support one or more managers. Administrative Assistant III is distinguished from the Office Manager in that the former does not have any direct reports.
REPRESENTATIVE DUTIES: (Incumbents may perform any combination of the essential functions shown below. This position description is not intended to be an exhaustive list of all duties, knowledge, or abilities associated with this classification, but are intended to reflect the principal job elements accurately.)
E = Essential Functions
MINIMUM QUALIFICATIONS
TRAINING, EDUCATION AND EXPERIENCE:
Administrative Assistant I: Any combination of education, training and/or experience equivalent to: Associate’s Degree and two years of relevant experience.
Administrative Assistant II: Any combination of education, training and/or experience equivalent to: Associate’s Degree and four years of relevant experience.
Administrative Assistant III: Any combination of education, training and/or experience equivalent to: Associate’s Degree, plus related courses and six years of relevant experience.
Fluent in oral and written communication in target language
LICENSES AND OTHER REQUIREMENTS:
KNOWLEDGE AND ABILITIES
KNOWLEDGE OF:
Correct English usage, grammar, spelling, vocabulary and punctuation
Oral and written communication skills in English and target language
Specialized record-keeping techniques
Proficient, specialized office procedures, computers and other office equipment
Telephone techniques, systems and etiquette
Interpersonal skills using tact, patience and courtesy
District policies, applicable sections of the State Education Code and other laws and regulations
ABILITY TO:
Perform a variety of proficient, specialized administrative assistant duties in an assigned area involving specialized knowledge and independent judgment
Understand and interpret District and other rules, policies and procedures
Understand and follow oral and written directions in English
Compose correspondence and other written documents independently
Maintain records; analyze situations and data accurately and take appropriate action
Meet schedules and time lines
Operate a computer and other office equipment
Organize and coordinate office activities; assign and review the work of others
Work cooperatively with others and meet District standards of professional attitude
Understand and work within scope of authority
Work independently, with little direction, confidential and discretion
Complete work accurately despite many interruptions
WORKING CONDITIONS
ENVIRONMENT:
Office environment, with constant interruptions; travel to conduct District business
PHYSICAL REQUIREMENTS:
Dexterity of hands and fingers to operate a computer keyboard; sitting or standing for extended periods of time; hearing and speaking to exchange information and make presentations; seeing to read, write and use the computer; kneeling and bending at the waist, reaching overhead, above the shoulders and horizontally; lifting moderately heavy objects.
NON-DISCRIMINATION POLICY:
The Oakland Unified School District does not discriminate in any program, activity, or in employment on the basis of actual or perceived race, religion, color, national origin, ancestry, age, marital status, pregnancy, physical or mental disability, medical condition, genetic information, veteran status, gender, sex, or sexual orientation.
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