Washington University

Scheduled Hours

37.5

Position Summary

Assumes a leadership role in contracting activities. Develops, negotiates, maintains and updates contracts for related products and services. Works with the various schools and departments at the University to identify products and services to target for contracting, solicits and evaluates proposals, negotiates contracts, and works to secure benchmarking information. Prepares contract information for distribution, filing and publication. Reports on contract and customer service activities. Participates in contract and customer service strategy sessions. Reviews purchase request documents for policy compliance and appropriateness.

The Associate Director will assist the Director of Resource Management with hiring decision, coaching and development, training and mentoring while managing/measuring performance.

Job Description

Primary Duties & Responsibilities

• Contract Management: RFP development and assessment, contract negotiations, contract review and execution, supplier relationships, business review meetings, identification and target contracting opportunities, monitors contract utilization, review sand assesses GPO agreements.
• Purchase Request Document Review: Insures appropriateness of requests, advises departments of cost saving opportunities. Purchases order sign-off authority up to $1,000,000. Contracts sign-off authority up to $1,000,000 per contract term.
• Reporting: Develops and reviews spend analysis, prepare and document cost savings, etc.
• Customer Service: Establishes and maintains a collaborative relationship with the various organizations at Washington University in St. Louis. Assists schools and departments with requirements and troubleshooting contract and vendor issues. Reviews terms and conditions documents for the university as needed.
• Manages special projects and other duties as assigned.

Preferred Qualifications

• Minimum of ten years experience in purchasing, materials management, accounting or other pertinent area.
• Experience with developing, negotiating, and maintaining contracts.
• Strong negotiation, analytical and communication skills (verbal and written).
• Excellent organizational skills with ability to handle multiple tasks simultaneously.
• Working knowledge of personal computers and software such as Excel and Word.
• Experience with Workday Financials.
• Experience managing people.

Required Qualifications

Bachelor’s degree and ten years or more related experience in procurement, contracting, business or related field working with designated department in a large organization.

Grade

G16

Salary Range

$94,100.00 - $165,600.00 / Annually

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.
• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO/AA Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement

Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.