Position Title: Project Manager – Construction Bond Projects
Payroll/Personnel Type: 12 Month (Exempt)
Job #: 8618
Reports to: Chief Operations Officer/Director of Facilities
Shift Length: 8 Hours a Day
Union Eligibility: Not Eligible
Position Summary:
The Project Manager - Construction Bond Projects position will provide analysis and assessment of District facilities, planning for future facilities, construction and remodeling projects, plan review for compliance with District’s needs and intentions. The Project Manager – Construction Bond Projects will review compliance with International Building Code and Missouri Structural Specialty Code, to assure compliance with land development regulations, obtain building permits and inspections, supervise operations of architects, engineers, and construction contractors. This position will also perform inspections during construction and write reports, develop, and control project budgets, assure coordination of efforts between contractors and district staff and manage construction program documentation.
Essential Functions:
- Perform site inspections of buildings and grounds and assess conditions including compliance with current codes and standards
- Prepare reports and recommendations for building additions, improvements, renovations or repairs and assure compliance with zoning and development ordinances, building codes, fire and life safety regulations and District standards
- Track all Prop S expenses ($160 million) vs. budget including hourly contractor labor costs, contracts, operational expenses, supplies, etc. and report on issues to Chief Operations Officer, Operations Department Directors and Finance
- Draft resolutions regarding purchases related to facilities, warehousing, construction and maintenance prior to submission to the Chief Operations Officer, ensuring compliance with the District’s policies and procedures
- Coordinate the efforts of architects and engineers, construction manager and other professional services related to construction to ensure compliance with applicable codes, policies and regulations
- Coordinate with Chief Operations Officer, Operations Directors (i.e., Director of Operations, Directors of Facilities, Safety & Security, Food and Nutrition Services, Real Estate and Transportation), district staff building principals to make certain that planned projects are designed to meet the intentions of the project plan
- Coordinate with Energy Analyst on all energy management for the district and develop/implement plans and actions to optimize energy usage and cost
- Monitors and evaluates, in conjunction with the Chief Operations Officer and Director of Facilities, the planning and completion of capital improvement plans
- Reviews and manages Monthly Joint Reviews (MJR) in conjunction with architects/engineers, construction managers, Operations Directors, administrative team, Facilities, HVAC, Maintenance, Warehouse and Grounds staff for accurate information and presentation to Chief Operations Officer
- Attend monthly Board of Education meetings as designated by the Chief Operations Officer
- Assure that projects do not exceed budget, constructed according to design/plans and specifications and on schedule
- Responsible for logistical management of projects, tracking and monitoring project development, reporting and communication of project status updates, scheduling management, and coordination of contractors/vendors/supplies to the school
- Maintain complete administrative records of construction contracts, required submittals, and requests for information, change orders and pay applications
- Reviews and ensures that M/WBE guidelines are followed on individual contracts
- Prepare and process land development permit applications, obtain building permits for assigned projects, prepare plans, specifications, scopes of work and bid documents for construction projects, assure that District procurement/contracting rules are followed
- Assist with preparation and maintain performance standards for District buildings, systems and components
- Work on all or parts of the construction effort to ensure projects are constructed in accordance with design, budget and schedule
- Ensure the district project policies, procedures, standards, etc., are adhered to accordingly
- As directed by the Chief Operations Officer and Director of Facilities, the project manager, may plan, coordinate and supervise activities of company personnel on assigned projects
- Protect district interest and simultaneously maintain good relationship with contractors
- Assist with planning scheduling and engineering functions as required
- Assist with implementation, interpretation, and enforcement of safety plans and programs
- Perform inspections of contractor work in progress on construction projects. Make independent decisions affecting contract scope, schedule and budget
- Monitor contractor compliance with safety codes, prevailing wage requirements, environmental regulations and other state, federal and local regulations
- Assist with planning for future facility needs based on enrollment projections, demographic studies, economic models and community development patterns and emerging building design and construction techniques
- Evaluate contractors/vendor performance for project duration
- Perform all other related duties as assigned by the Chief Operating Officer
Knowledge, Skills, and Abilities:
- Considerable knowledge of a variety of building design approaches, building systems and construction techniques
- Considerable knowledge of building codes, fire and life safety regulations, local permitting and inspection requirements
- Ability to prepare read and understand blueprints, building plans and specifications
- Ability to communicate effectively with a variety of audiences, including the public, building administrators, architects, engineers, construction contractors and construction personnel
- Leadership skills, the ability to influence and motivate others and skill in the supervision of multi-discipline teams
- Considerable knowledge of construction contracts and contract administration techniques
- Competence in the science of project management and the ability to use project management software
- Knowledge of PERT, GANT, critical path and other project management techniques
- Considerable knowledge of construction budgets, budget control, estimating and cost accounting.
- Considerable knowledge of local planning requirements and land development ordinances
- Ability to act independently and exercise judgment in decision-making
- Knowledge of development and building codes, fire, safety, security and sanitation systems and regulations is also required
- Proficient in computer software/applications such as MS Office Suite (i.e., MS TEAMS, MS Word, Excel, PowerPoint, Outlook, etc.) Microsoft Project
- Knowledge of construction technology, scheduling
- Hands on experience in craft supervision and labor coordination desired
- Ability to communicate both verbal and written formats
- Excellent interpersonal skills are essential to the role
- Knowledge of general business practices desired
Experience:
- Minimum of three to five years of project management and/or HVAC construction related project management
- Minimum of three years’ experience in public sector organization, preferably a school district
- Comprehensive background in facilities maintenance, construction skilled trades or related programs
- Extensive experience in construction
- Incumbents are expected to engage in on-going professional development to keep current in emerging technologies, changing building codes, development and construction techniques
- Extensive skill and training in the use of computerized databases, spreadsheets, graphics, CAD and geographic information systems are desirable
- Considerable knowledge of the land development and building permits process, of building and fire/life safety codes requirements is necessary
- Competence in project management techniques and software is necessary
- Considerable knowledge of construction contracts and contract administration is required
Education:
- Bachelor’s Degree in architecture, engineering, construction management or related field and several years of work experience in the design and management of commercial or institutional construction or an unrelated degree or equivalent and significant years of closely related work experience –OR-
- Graduate Degree or professional certification as a Registered Architect, Professional Engineer, Certified Project Manager (i.e., Project Management Professional (PMP) certification)
- Manager, Certified Facility Manager, or similar designation desirable
Physical Requirements:
- Standing, walking, sitting, climbing, stooping or crouching, kneeling, reaching, pushing grasping, talking and hearing
- Clarity of vision at 20 feet or more and 20 inches or less, bring objects into sharp focus and see up and down or to the right or left while fixed on a point
- Light to Medium work – exert up to 25 pounds of force continuously and/or over 60 pounds of force frequently to lift, carry, push, pull or otherwise move objects
- Must have a valid driver’s license
- Must be physically able to operate a motor vehicle
Working Conditions and Environment:
- May be exposed to extreme outdoor temperatures as well as potentially hazardous environments
- Must be able to work cross-functionally between various district locations
- Exposed to odor, noise, dust, chemicals and/or other elements. Must be physically able to wear dust mask/respirator and face protection
Disclaimer:
The information contained in this job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.
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