Hawaii State Department of Education

Description

This posting is being used to fill various Data Processing Systems Analyst positions at the specified location. The authorized level of the position is Data Processing Systems Analyst V. Applications are being accepted down to the Data Processing Systems Analyst II in the event of recruiting difficulties.

Salary Range: All new external applicants will be placed on the initial step of the salary range. However, placement above the initial step of the salary range will be based on special characteristics and critical needs of the position, an applicant's exceptional qualifications, the availability of funds, and other relevant factors. Such appointments require prior approval. Hawaii State Department of Education employees will be placed on the salary range in accordance with Department regulations. 

Data Processing Systems Analyst II, SR-18: $4,339.00 - $5,282.00 per month

Data Processing Systems Analyst III, SR-20: $4,690.00 - $5,713.00 per month 

Data Processing Systems Analyst IV, SR-22: $5,076.00 - $6,177.00 per month 

Data Processing Systems Analyst V, SR-24: $5,713.00 - $6,949.00 per month 

Examples of Duties

1. Plans and carries out various fact-finding tasks to secure pertinent information on the electronic data processing needs and problems of departments;

2. Conducts studies related to work flow, work measurement, time distribution, organizational and functional relationships, forms design, etc.;

3. Meets with and interviews personnel from various levels of management and operations;

4. Analyzes and coordinates subsystems;

5. Determines the feasibility of conversion of operations and procedures to electronic data processing;

6. Analyzes procedures from the standpoint of feasibility of using different machines, their capacities, cost, etc.;

7. Prepares comprehensive reports of findings and recommendations;

8. Prepares overall plans and develops detailed procedures and processes for conversion to machine processing utilizing current technologies, such as teleprocessing, data base management systems, etc., and including the preparation of flow charts and functional block diagrams;

9. Integrates the various systems and procedures with the needs and requirements of the various agencies wherever possible;

10. In a line department, works in close cooperation with representatives of staff agencies;

11. In the central agency, works in close cooperation with representatives of operating departments;

12. Prepares and maintains procedural manuals;

13. May conduct management studies associated with other program or management objectives and needs;

14. Prepares reports of work activities and correspondence;

15. Reviews work results and follows through to see that management and staff officials have a clear understanding of problem areas;

16. Provides guidance and assistance in implementing recommendations accepted by administrator of units serviced;

17. Supervises a group of analysts and/or programmers and support personnel in specific program areas as a unit supervisor or team leader;

18. Coordinates work performed with supervisors of other functional areas; and

19. Trains lower level analysts as required.

Minimum Qualifications

Basic Education Requirement: Graduation from an accredited four-year college or university with a Bachelor’s degree. Excess work experience as described under the Specialized or Supervisory Experience below or any other progressively responsible administrative, professional or analytical work experience which provided knowledge, skills and abilities comparable to those acquired in four years of successful study while completing a college or university curriculum leading to a baccalaureate degree may be substituted on a year-for-year basis. To be acceptable, the experience must have been of such scope, level and quality as to assure the possession of comparable knowledge, skills and abilities.

The education or experience background must also demonstrate the ability to write clear and comprehensive reports and other documents; read and interpret complex written material; and solve complex problems logically and systematically.

Experience Requirements: Except for the substitutions provided below, applicants must have had the types of experience described in the statements immediately following and in the amounts shown in the table below or any equivalent combination of training and experience:

Class TitleSpecialized Experience (yrs.)Supervisory Experience (yrs.)Total Experience (yrs.) Data Prossg Systs Anal II0.500.5 Data Prossg Systs Anal III1.501.5 Data Prossg Systs Anal IV2.502.5 Data Prossg Systs Anal V3.5***3.5*For the Data Processing Systems Analysts V level, at least one year of the required Specialized Experience must have been at the fully competent level comparable to the class Data Processing Systems Analyst IV in the State service.

• For the Data Processing Systems Analyst V level, supervisory aptitude rather than actual supervisory experience may be accepted. 

Specialized Experience: Progressively responsible work experience in computer systems analysis which involved the analysis and design of systems for electronic processing of data or stored computer programming experience which included participation in systems analysis.

Supervisory Experience: Experience in computer systems analysis and/or computer programming which included: 1) planning and directing the work of others; 2) assigning and reviewing their work; 3) advising them on difficult and complex problem areas; and 4) timing and scheduling their work.

For the Data Processing Systems Analyst V level, supervisory aptitude rather than actual supervisory experience may be accepted. Supervisory aptitude is the demonstration of aptitude or potential for the performance of supervisory duties through successful completion of regular or special assignments which involve some supervisory responsibilities or aspects; by serving as a group or team leader or in similar work in which opportunities for demonstrating supervisory capabilities exist; by completion of training courses in supervision accompanied by application of supervisory skills in work assignments; or by favorable appraisals by a supervisor indicating the possession of supervisory potential.

Substitutions Allowed:

1. A Bachelor’s degree from an accredited college or university in computer science or in another major including completion of course work comparable to a major in computer science may be substituted for six (6) months of Specialized Experience.

2. A Master’s degree in information and computer science from an accredited college or university may be substituted for one and one-half (1-1/2) years of Specialized Experience.

3. A Doctorate’s degree in information and computer science from an accredited college or university may be substituted for two (2) years of Specialized Experience.

4. Excess Supervisory Experience of the type and quality described above may be substituted for Specialized Experience on a year-for-year basis.

Quality of Experience: Possession of the required number of years of experience will not in itself be accepted as proof of qualification for a position. The applicant's overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that applicant has the ability to perform the duties of the position for which applicant is being considered.

Supplemental Information

Salary: The advertised salary is based on full-time employment and includes shortage and school year differentials, if applicable. 

Requirements: Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified. Unless specifically indicated, the required education and experience may not be gained concurrently. Calculation of experience is based on full-time, 40-hour workweeks. Part-time experience is pro-rated. Example: Twelve months of experience at 20 hours/week is equivalent to six months of experience, not one year. Also, hours worked in excess of 40 hours/week will not be credited. Example: Twelve months of experience at 60 hours/week is equivalent to one year of experience, not one and a half years.

Temporary Assignment: Claims of Temporary Assignment (TA) experience to meet the minimum qualification requirements must be verified and attached to the application using one of the options below:

1. A copy of the applicant’s TA History Report or equivalent system-generated report;
2. A signed letter from the applicant’s supervisor that includes the applicant’s name, his/her TA job title, the TA start and end dates (from mm/yy to mm/yy), his/her specific TA duties performed, and either the TA hours worked per week or total TA hours worked; or,
3. Copies of the applicant’s signed SF-10 Forms.

Documents: Attach all relevant supporting documents to your application. Documents that were attached to applications submitted before November 16, 2023 do not automatically attach or transfer to applications submitted on and after December 16, 2023. All submitted documents become the property of the Hawaii State Department of Education.

Information about Temporary Positions: Temporary positions may be extended year to year, dependent upon funding and departmental needs. Making yourself available for temporary positions increases your employment possibilities and may lead to permanent opportunities. A person hired for a temporary position may also become a temporary employee upon satisfactory completion of the initial probation period of at least six months. Once a temporary employee, you would be eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions. You may also enjoy other rights and benefits as afforded to an employee in a permanent position, with the exception of return rights and placement rights associated with a reduction-in-force. 

Equal Opportunity

The Hawaii State Department of Education does not discriminate in its educational policies, programs, and activities on the basis of sex, race, color, religion, national origin, age, and disability in accordance with Title IX of the Education Amendments of 1972, Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Age Discrimination Act of 1975, and Americans with Disabilities Act of 1991. The Department does not discriminate in its employment policies, programs, and activities on the basis of sexual orientation, arrest and court record, and National Guard participation, as well as on the basis of sex, race, color, religion, national origin, age, and disability, in accordance with Title VII of the Civil Rights Act of 1964, Age Discrimination in Employment Act of 1967, Americans with Disabilities Act of 1991, Equal Pay Act of 1963, and Chapter 378, Part I, Hawaii Revised Statutes.

12-month civil service and SSP employees enjoy a range of competitive benefits:

• Holidays: You may be eligible for 13 paid holidays each year; 14 holidays during an election year.
• Vacation: Employees of Bargaining Units 1, 2, 3, 4, 9, 10 and 13 earn 21 days per year.
• Sick Leave: Employees of Bargaining Units 1, 2, 3, 4, 9, 10 and 13 earn 21 days per year. Accumulated (unused) credits may be used toward computing retirement benefits.
• Health Insurance: If eligible, the State pays a part of the premiums for each employee's enrollment in a State sponsored Medical, Drug, Vision, and Adult Dental Plan.
• Group Life Insurance: The State provides a free life insurance policy for employees and retirees.
• Premium Conversion Plan: Participating employees may increase their take-home pay by having the State deduct the cost of health care premiums before payroll taxes are withheld.
• Flexible Spending Accounts: Eligible employees can reduce their federal and state income taxes and social security taxes through a tax-savings benefit program called Island Flex. This program allows employees to set aside money from their paychecks to pay for out-of-pocket health care expenses and eligible dependent care expenses on a BEFORE-TAX basis.
• Retirement Plan: The State contributes to a retirement plan for eligible employees. Generally, employees with at least 10 years of credited service and who have reached 62 years of age or have 30 years of credited service and are 55 years old may retire and receive benefits.
• Tax Shelter Annuity (TSA): If eligible, Department employees are able to participate in a tax shelter annuity program. The TSA plan allows eligible employees to contribute pre-tax dollars to an employee-selected investment service provider authorized to provide TSA products.
• Deferred Compensation: The State offers employees a tax deferred (sheltered) retirement investment program. This program is an opportunity to build a retirement nest egg through voluntary payroll deductions. Several investment options are available.
• Temporary Disability Insurance: Qualified employees may be eligible to receive benefits for a disability caused by a non-work related injury or illness under this program.
• Social Security: As an employer, the State also contributes to an employee's social security account.
• Workers' Compensation: If an employee is injured while on the job, benefits covering medical expenses and partial wage support may be available through workers' compensation.
• Union & Collective Bargaining: Employees have the right to join the union for collective bargaining with the State and employee representation. Some employee unions provide discounts, insurance and other opportunities. Employees may also decide not to join a union, however, employees are required to pay union service fees unless the employee's job is excluded from collective bargaining.

The above is intended as a general summary of the benefits offered and is subject to change. This does not constitute a contract or binding agreement. Benefits vary by type of employment appointment and collective bargaining agreements.

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