Georgetown University

Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.

Requirements

Senior Program Administrator, Dean's Office - Georgetown University College of Arts & Sciences

Founded in 1789 as the nation’s first Catholic institution of higher learning, Georgetown University College of Arts & Sciences (CAS) is committed to the Jesuit traditions of an integrated education and of productive research in the liberal arts, including fine arts, humanities, languages, sciences, and social sciences. The College seeks to expand the imagination, foster the life of the spirit, cultivate lifelong learning, encourage service to God and humanity, and promote respect for diversity in an age of global community.

Job Overview

Founded in 1789 as the nation’s first Catholic institution of higher learning, Georgetown University College of Arts & Sciences (CAS) is committed to the Jesuit traditions of an integrated education and of productive research in the liberal arts, including fine arts, humanities, languages, sciences, and social sciences. The College seeks to expand the imagination, foster the life of the spirit, cultivate lifelong learning, encourage service to God and humanity, and promote respect for diversity in an age of global community.

The Senior Program Administrator - in a three-year term role - supports the academic and administrative operations within the CAS Dean’s Office. Specifically, they provide executive support to the Chief of Staff and Vice Deans for Faculty Affairs on a variety of sensitive matters.

Duties include but are not limited to scheduling meetings, coordinating activities and processes, and compiling data on matters such as faculty rank and tenure, promotions, and recruitment. They maintain currency regarding university, campus and school policies and procedures to ensure compliance at all levels and contributes to continuous process improvement efforts.

As well, they provide logistical support for the College’s George F. Bakers Scholars Program, a 45-year-old signature, prestigious and distinctive program for CAS students, whereby students are relieved of loans and work study to perform valuable community service and prepared for careers in business and community-service-based entrepreneurship. The Senior Program Administrator serves as the initial point of contact for the program, manages the scholar selection process and student/alumni databases, and oversees the financial operations for the program.

They are necessarily highly organized - and able to manage shifting priorities, communicate effectively, and meet deadlines. As well, they must also work well under pressure and possess the ability to manage supporting multiple individuals with varying work styles.

Work Interactions and Work Mode

Reporting to the CAS Chief of Staff, the Senior Program Administrator interacts with CAS deans, faculty, staff and students, University offices (e.g., Advancement, Provost’s Office, Financial Affairs), and with external service providers or stakeholders, such as donors.

They work frequently and closely with the Dean’s Office designee for the Bakers Scholars Program, as well as with students, trustees and alumni of the program; and translate the program’s events needs to the Dean’s Office events lead to execute. In doing so, they provide consistent professional management of the Baker Scholars program, with important logistical responsibilities for the program’s success. 

This position has been designated as On-Campus. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position’s mode of work designation. Complete details about Georgetown University’s mode of work designations for staff and AAP positions can be found on the Department of Human Resources website: https://hr.georgetown.edu/mode-of-work-designation.

Requirements and Qualifications

• High School diploma or certified equivalency – preference for a Bachelor’s degree
• At least 5 years of experience in a role supporting academic and/or administrative functions within a university
• Demonstrated experience providing executive level support and managing day-to-day financial operations - e.g., reimbursements, purchasing, reconciliations
• Superior organizational abilities, attention to detail, and ability to multi-task and prioritize
• Professional, service-oriented demeanor, and discerning sense of judgment, taste, and tact
• Excellent interpersonal skills in coordination and communication with constituents, including executive-level administrators, faculty, students, and staff
• Commitment to coordinating meetings and processes in an organized and professional manner
• Collaborative work style and desire to join a cohesive team 
• A growth mind-set and the ability to assess and evaluate procedures, events, or meetings and to recommend improvements and changes
• Experience using scheduling, database, word processing, and office applications – e.g., including Google Suite, Microsoft, Zoom, and Box
• Availability as needed to travel and evening/weekend hours 

Cover letter and resume required for consideration.

Current Georgetown Employees:

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Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a resume for each position of interest for which you believe you are qualified. Documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or ideaa@georgetown.edu.

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.

EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.

Benefits:

Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website.