The University of Washington Tacoma is an anchor institution that is deeply invested in its local communities and in student success. As one of three campuses of a world-class university, UW Tacoma is dedicated to interdisciplinary and innovative teaching and scholarship and to engaging the community in mutually beneficial partnerships. UW Tacoma’s commitment to access and diversity is central to an environment where students, staff, faculty and South Sound residents find abundant opportunities for intellectual, personal and professional growth. More information about UW Tacoma and its strategic plan can be found here.
Reporting to the Director of Academic and Finance Operations of the School of Interdisciplinary Arts and Sciences (SIAS), the Assistant Director of Program Operations serves as a member of the SIAS Manager’s Team and fulfills a critical role overseeing administration and operations including budgeting, grant, and research support.
This position will regularly exercise independent judgment and decision-making skills to find solutions to complex academic support problems consistent with the goals and needs of the school. This position will take initiative and maintain ownership of responsibilities, using prioritization and critical thinking skills to determine appropriate solutions.
SIAS is made up of 5 divisions and currently has almost 200 faculty and 30 staff and student employees, serving approximately 1200 students. The five Divisions of the School are Culture, Arts, & Communication (CAC); Politics Philosophy & Public Affairs (PPPA); Sciences and Mathematics (SAM); Social, Behavioral, and Human Studies (SBHS); and Social & Historical Studies (SHS).
DUTIES & RESPONSIBILITIES
Budget administration 40%
Create and oversee budget operations including Scholarship administration and internal mini grants or scholarship and teaching funds
Provide regular reports to the Director of Academic and Finance Operations
Provide reports to fiscal team including tracking of weekly pending transactions and to-do items in UW’s financial systems
Assist in oversight of contracted services agreements and vendor information particularly for instrumentation
Ensure all staff are tracking and maintaining cost center spreadsheets
Reconciliation of staff and faculty Procards
Administrative 20%
Lead the processing of student and temporary staff hires in WorkDay. Direct and advise staff on the updated processing.
Develop and maintain operational policies and procedures
Actively liaise with leadership and staff to ensure clear communications, timelines, and deliverables.
Management and Supervision 20%
Direct support staff serving in the roles of finance and division Support. Ensure best experience for all who interact with support staff.
Supervise and develop staff teams responsible primarily for finance and Division support and operational needs, including hiring and supervision, assigning and reviewing work, coaching, professional development, acting on leave requests and time sheets, and conducting performance evaluations.
Work with other SIAS Staff leaders in developing and implementing shared objectives and service standards.
Collaborate with SIAS leadership to identify, prioritize, and develop policies and procedures for operations, promoting efficiency and consistency in day-to-day practices.
Participate in task forces and committees with others across the UW Tacoma campus, contributing expertise and aligning SIAS processes with institutional requirements.
Research and Grant support 20%
Support the research needs of the School as directed by the Director of Academic and Finance Operations in conjunction with the Offices of Research and Finance and Administration.
Utilize expertise to contribute to the development of research initiatives.
In conjunction with the Office of Research, write grants (internal & external) to support the mission of the School.
Review of grant applications of School Principal Investigators.
Minimum Requirements
Bachelor's degree in Business Administration or related field
Four years of increasingly responsible experience in program administration to include experience with finance and supervision of staff.
Additional
Highly organized and able to work under pressure.
Ability to work independently with a high degree of reliability, productivity, and efficiency.
Has exceptional interpersonal and team communication skills to succeed in a highly collaborative work environment; excellent written and oral communication skills.
Proven ability to handle executive-level confidential information with a high degree of tact, discretion, and diplomacy.
Exemplary customer service skills.
Experience working with executive and senior level Deans/Directors.
Experienced in Microsoft Office Suite including Word, Excel, Access, and SharePoint.
Application Process:
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.
The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.
To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu.
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.
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