Program Coordinator
FLSA Status:
Months Per Year: 9
Employment Status: Part-Time
Work Model: Hybrid Available
Seattle University will be one of the most innovative and progressive Jesuit and Catholic universities in the world, educating with excellence at the undergraduate, graduate, and professional levels. We embrace an intersectional framework for defining diversity in its broadest sense, including differences in gender, gender identity, race, ethnicity, generational history, culture, socioeconomic class, religion, sexual orientation, national origin, citizenship status, political perspectives, geographic origin and physical ability. Seattle University strives to be a welcome, open and safe campus climate for all who learn, live and work at Seattle University.
Position Description
The Program Coordinator for the Study of the US Institute for Scholars will assist the Academic Director/PI and the Associate Director in the following areas and tasks:
PROGRAM COORDINATION AND EVENT PLANNING
Working with University Events and Caterer to prepare for on-campus academic seminars during 4-week academic residency, two banquets (welcome and farewell), and other program events.
Coordinating off-campus cultural events in Seattle during 4-week residency (museum/theater tickets, van and public transportation).
Running the administrative, residential, and study-tour orientations.
Administering the evaluation surveys and data collection.
STUDY TOUR PREPARATIONS
Coordination and logistics of the 2-week Study Tour (working with the Executive Coordinator for the Special Assistant to the Provost while on the road to ensure smooth operation of tour with respect to hotel reservations, museum and event tickets, public transportation and charter bus trips, etc.).
PARTICIPANTS’ RESIDENCY AT Seattle University
Working with Global Engagement Office and DRSO on J Visa administration, including pre-arrival info, orientation, monitoring, maintenance and security of forms, record-keeping, and reporting.
Working with Associate Director, A&S Dean’s Office, Faculty Services, CES, and Lemieux Library on visiting professor status and privileges for institute participants.
Assistance with the maintenance of SUSI website, academic program Canvas site, social media and alumni networks, and other forms of virtual intellectual/cultural exchange
Working closely with the Executive Coordinator for the Special Assistant to the Provost to address participants’ non-academic concerns during the academic residency of the Institute at Seattle University.
BUDGET AND FINANCES
Working with the Director, Associate Director, and the Executive Coordinator for the Special Assistant to the Provost with distribution of per-diem allowance cash advance for participants’ Seattle residency and two-week study tour.
Helping the Director with SU procurement processes for institute-related purchases.
Working with the Executive Coordinator for the Special Assistant to the Provost and the Controller’s Office to track and record SUSI transactions, and to reconcile SUSI budget sheet with General Ledger.
FOLLOW-ON ACTIVITIES
Assisting the Director in minimal follow-on activities and/or reporting for this 12-month cooperative agreement.
OTHER
Other duties as assigned
Qualifications
Bachelor's degree plus two or more years of progressively responsible administrative office support experience OR an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job.
Knowledge of procedures such as purchasing, budgeting and record keeping, the ability to prepare, edit and produce grammatically correct reports and correspondence and the ability to orally communicate effectively with others on the telephone and in person.
Must possess excellent customer service skills as well as organizational and time-management skills.
Must possess strong interpersonal and communication skills.
Application Instructions
Please attach a cover letter with your resume when applying. Job postings are open until filled, unless otherwise specified.
Compensation at a Glance:
Salary Range: $27.00/hour
Seattle University has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate, departmental budget availability, internal salary equity considerations, and available market information, and not based on a candidate’s gender or any other protected status.
Your total compensation goes beyond the number on your paycheck. Seattle University provides generous leave, health plans, and retirement contributions that add to your total compensation package.
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