Nonviolent Peaceforce

Job Title: Consortium Finance Coordinator (Ukrainian Nationals only)

Department: Operations

Division: Finance

Duty Station: Ukraine: Odesa (with occasional travel to field offices in areas of implementation)

Line Manager: Consortium Manager

Technical Line Manager: Finance Manager

Line Management Responsibility: N/A

Position Type: Full-time

Overview:

Nonviolent Peaceforce (NP) is a dynamic, international non-governmental organisation. We work with people affected by violent conflicts to enhance their security and dignity through Unarmed Civilian Protection (UCP). We work to reduce violence, protect civilians in countries affected by violent conflict and its aftermath, and help transform the world’s response to conflict situations.

NP first established a presence in Ukraine in 2014/2015 working on peacebuilding and conflict mediation. NP has had a sustained presence in Ukraine since April 2022. NP occupies a unique space in the protection response in Ukraine; simultaneously providing direct protection to at-risk civilians and providing hands-on support to front-line volunteer collectives to directly contribute to the sustainability and safety of their actions.

Job Summary:

The Consortium Finance Coordinator (CFC) will provide financial management and oversight related to the consortium (Supporting Frontline Volunteer Groups, Promoting International Humanitarian Law and Norms, and Facilitating an Effective Humanitarian Response in Ukraine) funded by FCDO and for which NP is the consortium lead. The position is responsible for the day-to-day financial management and accounting of NP consortium related transactions and administration as well as oversight, liaison and coordination with consortium partners on finance related matters. The CFC form an integral part of the NPUA Finance Team with a technical reporting line to the NPUA Finance Manager.

Key Responsibilities:

The Consortium Finance Coordinator will be responsible for:

Financial Management:

• Implement and manage financial systems and procedures in compliance with donor requirements and organizational policies
• Ensure the timely and accurate preparation of financial reports for donors and NP in-country management
• Ensure to liaise with consortium partners on the financial reports and audit preparation
• Monitor expenditures and cash flow and ensure that expenditures are within the approved budget
• Liaises with relevant colleagues to ensure correct and expenditure and cash flow forecasting
• Ensure compliance with donor regulations and organizational policies and procedures

Grant Management:

• Provide guidance and support to consortium partners related to financial management and reporting
• Review financial reports and ensure that they are in compliance with donor regulations and organizational policies
• Monitor grant expenditure (for both NP and Partners) and ensure that they are within the approved budget

Compliance and Audit:

• Ensure compliance with all relevant regulatory requirements
• Ensure that all financial transactions are properly documented and recorded
• Prepare for and participate in internal and external audits 

Accounting

In close coordination and liaison with the NP finance Officer and Finance Manager:

• Coding of grant transaction for input in QB
• Monthly reconciliations and checks
• Review the payroll allocations with Finance manager to ensure that all salaries and other benefits are correctly allocated, and Timesheet are provided accordingly
• Ensure that all necessary documents are attached to invoices and payment request in advance of payment
• Review invoices for accuracy and proper approval
• Prepare payment requests for approval by budget holder and finance manager

Qualifications:

• University degree in business or public administration, finance, accounting, CPA or related area
• Commitment to the humanitarian principles (humanity, neutrality, impartiality and independence) and the work of Nonviolent Peaceforce
• A minimum of three years of progressively responsible experience in administration, finance, accounting, or other related area is required
• Experience in finance with a humanitarian non-governmental organisation
• Experience interpreting and applying accounting standards and procedures, applicable country rules and regulations, and grants management
• Field experience in emergency situations is required
• Experience working in multi-cultural environment
• QuickBooks experience an advantage

Skills and Competencies:

Independent Judgment/Analytical

• Ability to manage information with discretion
• Ability to set priorities, solve problems and analyse data
• Demonstrated ability to effectively process and consolidate information and documentation from multiple locations

Interpersonal 

• Flexible, energetic and adaptable
• Ability to work in a multi-cultural environment
• Demonstrated ability to build relationships and to communicate with colleagues and other stakeholders in an effective and respective manner 

Languages 

• Fluency in Ukrainian
• Ability to interact confidently with and present detailed financial information effectively to colleagues and external contacts in verbal and written English 

Financial Management 

• Proficiency with the Microsoft Office suite and accounting software; Knowledge of QuickBooks an advantage
• Demonstrated attention to details
• Skills in budgeting and budgetary control

Working Conditions:

• Ukraine is a complex security environment and the evolution of the war is completely unpredictable

Application Process:

• Candidates meeting the above requirements are requested to submit a CV (max. 2 pages) and cover letter (max. 1 page), through our website detailing their experience and how they qualify for the Incomplete applications will not be considered.
• The closing date for applications is 19 March, 2024
• Candidates may be selected before the closing date, apply early
• As part of the recruitment process, shortlisted candidates may be asked to complete a technical assignment before participating in an interview.

SPECIAL NOTICE

Nonviolent Peaceforce is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability.

Nonviolent Peaceforce acknowledges the duty of care to safeguard and promote the welfare of employees, contractors, volunteers, interns, communities we work with, and other stakeholders and is committed to ensuring safeguarding practice reflects statutory responsibilities and government guidance and complies with best practices in the Humanitarian and Development sector.NP expects all staff and volunteers to share this commitment through our code of conduct. We prioritise ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.

All offers of employment will be subject to satisfactory references and appropriate screening checks,

which can include criminal records and terrorism finance checks. NP also participates in the Inter

Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment or incidents under investigation when the applicant left

employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

NO FEE 

We never ask for payment as part of our selection process, and we always contact candidates via our corporate accounts and platforms. If you are approached for payment, this is likely to be fraudulent. Please check whether the role you are interested in is posted here on our website.

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