KIPP Public Charter Schools

Company Description

KIPP

KIPP Public Schools is a national network of tuition-free public schools educating 120,000 students in grades Prek-12 across 21 states and Washington, DC. While each of our schools is as unique as the community to which it belongs, we are united around a shared promise: Together, A Future Without Limits. You can learn more at www.kipp.org.

KIPP Jacksonville Public Schools

KIPP Jacksonville Public Schools is part of the KIPP national network. Together with families and communities, we create joyful, academically excellent schools that prepare students with the skills and confidence to pursue the paths they choose – college, career, and beyond – so they can lead fulfilling lives and build a more just world. 

In the 2024-25 school year, the KIPP Jacksonville region will be comprised of four schools educating more than 3,000 students, kindergarten through twelfth grade in the North and West sides of Jacksonville, Florida.

• KIPP Impact Academy: Kindergarten - 4th grade, 6th - 8th grade 
• KIPP VOICE Academy: Kindergarten - 8th grade 
• KIPP Bessie Coleman Academy: Kindergarten - 8th grade 
• KIPP Bold City High School: 9th - 12th grade

For the current school year, teachers at KIPP Jacksonville Public Schools work the following hours Monday through Friday and may have occasional meetings or special school events outside of these hours. Hours for teachers and students may vary slightly by school.

• K-8 Staff: 7:30am - 4:30pm K-8 Students: 8:00am - 3:30pm, Wednesday K-8 dismissal is at 1:30pm 
• High School Staff: 6:45am - 3:45pm, High School Students: 7:15am - 2:30pm, Wednesday High School dismissal is at 12:30pm. 

Every Wednesday is a student early release day, which allows teachers to participate in weekly professional development and content team meetings. *This doesn’t include Wellness Wednesdays when all staff leave at student dismissal. 

To support these schools, we will employ more than 300 full-time staff members. We seek educators and colleagues that represent our core values of high expectations, growth mindset, commitment to team, trust, joy, and sustainability. To learn more about what it is like to work and teach at KIPP Jacksonville Public Schools, please visit www.kippjax.org/teach where you can also view all of our job postings.

Job Description

The Payroll Administrator will provide high touch delivery and service of payroll and systems management to the KIPP Jacksonville network. This role is responsible for, including but not limited to, performing the essential duties associated with semi-monthly, multi-state payroll processing. This roll will support the Finance Team with processing and reviewing payroll, analysis, perform adjustments related to quarterly and yearly payroll and tax reconciliations, provide audit and reporting support, and assist with general payroll related inquiries. The Payroll Administrator will report to the Finance Director and work closely with the Human Resources team to process timely and efficient payroll and tax reports.

This job description is intended to describe the type of work being performed by a person assigned to this position. It is not an exhaustive list of all duties and responsibilities required by the employee.

Payroll & Time Management System

• Compile and record payroll data such as bonuses, stipends, garnishments, employee deductions and overtime pay for organized payroll processing.
• Monitor, review and confirm corrected computations of hourly and overtime timecards, confirming completeness and accuracy.
• Troubleshoot with external payroll vendors as needed.

Payroll Processing & Compliance

• Timely and accurate processing of payroll transactions, including but not limited to, salaries, benefits, garnishments, taxes, benefits contributions, and other deductions that may apply.
• Manage the processing of new hires, terminations, employee leave pay and rate changes timely and efficiently.
• Work with Human Resources and Finance Team to make sure all semi-monthly payrolls, quarterly adjustments and yearly taxes and amendments are processed on time. 
• Create and maintain custom reports for various payroll, tax audits and compliance requests.
• Provide support with conducting internal payroll and tax audits and reconciliations on a monthly, quarterly, and yearly cycle.
• Partner with the Finance Director and Human Resources teams to ensure all payroll compliance testing and reporting are accurate and precise. 
• Maintain a comprehensive and detailed internal payroll processing and tax manual for reference and updates.

Stakeholder Management

• Make recommendations and assist with updating and referencing all payroll team outward facing documentation related to payroll for easy self-service for all stakeholders for increased engagement.
• Respond and engage in assigned payroll related inquiries, adhering to and maintaining appropriate service level.
• Ensure effective communication with stakeholders.

Finance Team Support

• Assist in ensuring coverage for receiving and managing cash deposits from school operations.
• Engage with regional and school staff as a responsive and positive voice for Finance operations across the region.

As job descriptions cannot be exhaustive, the position holder may be required to undertake other duties that are broadly in line with the above essential duties and responsibilities.

Compensation:

• The starting annual salary for this role will be $51,000 and factors in relevant prior experience. 
• Free individual health benefits (including medical, dental, and vision)*** 
• Free individual short-term and long-term disability insurance*** 
• 403(b) retirement program with a company match*** 
• This offering is subject to change each school year. Terms would be outlined in an offer letter if issued. 

Qualifications

KNOWLEDGE

• Demonstrated knowledge of multi-state payroll processing. 
• Demonstrated knowledge of payroll policies, best practices and procedures.
• Demonstrated knowledge of local, state and federal tax regulations. 
• Demonstrated knowledge of HRIS and/or payroll system(s)

SKILLS

• Strong analytical and problem-solving skills 
• High level of accuracy and attention to detail. 
• Proficient in Excel and Google Docs.

ABILITIES

• Ability to multi-task and manage competing priorities and multiple assignments at once.
• Ability to travel to school locations to meet with staff as needed.
• Ability to manage a high volume of work while maintaining and meeting deadlines.
• Ability to handle highly sensitive information with absolute confidentiality and professionalism.

Must Haves

• Bachelor’s Degree in Accounting, Finance, Human Resources or related field.
• At least 4 years of progressive payroll experience

Additional Information

APPLY

Please complete an application and upload a resume via our job board. No applicants will be considered that submit resumes through other job postings. Link here: https://careers.smartrecruiters.com/KIPP/jacksonville 

If you're a current KIPP Jax team member, you should:

1) Inform your current manager of your interest in the role and

2) Complete the online application

QUESTIONS

If you have questions about this position, please email Emma Kosanda at ekosanda@kippjax.org. Please understand that resumes and/or cover letters are not accepted via email and you will be redirected to apply via the website.

KIPP Jacksonville Public Schools is committed to a policy of equal treatment for all individuals applying for employment at our schools. KIPP Jacksonville Public Schools does not discriminate on the basis of race, color, gender, handicap, age, religion, sexual orientation or national or ethnic origin. 

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