Kentucky Community & Technical College System

Title: Senior Administrative Assistant

Salary Range: $2,544 - $3,501 per month

Contract Term Length: 12 Months

Standard Hours: 37.5

Work Location: On-Site

FLSA Status: Non-Exempt

College: Bluegrass Community & Technical College

Campus Location: Bluegrass C&TC - Newtown Pike Campus

Department: Provost

Total Rewards

Bluegrass Community & Technical College offers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity including:

• Exceptional health care, vision, dental coverage for you and your family
• Tuition reimbursement/waiver for you, your spouse, and dependents
• 403(b) retirement plan: a 5% employee contribution receives a 10% employer match
• Vacation/Sick Time
• Work-Life Balance
• 9.5 Paid Holidays
• 2 Weeks Institutional Closing Pay (Last 2 weeks of December) for qualifying positions
• Employee Assistance Program

Job Summary

Reporting to the provost, this position provides a wide variety of administrative functions for the provost, his leadership team, and their areas. This position works closely with other Senior Administrative Assistants and assists with budgeting, providing professional and organizational development logistics, maintaining critical college documents, and updating polices and web pages.

Job Duties:

Assists with maintaining calendars and schedules.

Assists in managing departmental budget and orders departmental supplies.

Performs general support duties such as preparing correspondence, memorandums, reports, meeting minutes, filing, etc.

Serves as receptionist by greeting visitors, answering phone, distributing mail, etc.

Responds to issues and concerns that affect the individual department.

Assists with high level, confidential materials related to the department.

Manages administrative functions on behalf of the provost, his team, and their areas.

Provides professional and organizational development logistics, for example with Leadership Team, Changing Classroom Cultures Conference, and College Convocation.

Assists in maintaining the college’s web-based employee handbook and organizational charts.

Monitors and maintains unit webpages and web directories.

Other duties as assigned.

Minimum Qualifications:

Associate degree (related field) and three years of related experience, or equivalent. 

Additional Skills Requested:

Excellent customer service and communication skills.

Excellent computer and data entry skills (Excel, Word, Outlook, etc.).

Web-based technology skills.

Demonstrated problem-solving skills.

Ability to work effectively as a member of a team.

Ability to solve complex problems.

Organized and productive to ensure all deadlines are met.