The City University of New York

Confidential Executive Assistant (HEOa) - President's Office

Job ID

28032

Location

Hunter College

Full/Part Time

Full-Time

Regular/Temporary

Regular

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POSITION DETAILS

Reporting to the President and working closely with the Chief of Staff, the Confidential Executive Assistant will provide confidential support to the President and Chief of Staff in addition to the CUNY Title Overview and including:

• Manage the daily operations of the Office of the President.
• Coordinate and oversee all aspects of the President's daily schedule including:
• Contact donors, faculty, staff, alumni, local politicians and others to coordinate and schedule meetings, conference calls, and events.
• Research and prepare materials for all meetings, speeches including collecting or creating meeting agendas;coordinating special arrangements for the room for set up, ordering food, setting up phone for conference calls, etc.
• Liaison with Special Events regarding President's speaking engagements. Schedule time for the event and speech preparation. Make sure all speeches and remarks are being prepared and handled in the appropriate time for every event.
• Monitor the work of the support staff.
• Oversee and go through the President's' mail with the President, including invitations. Distribute important materials to the right person and answer some mail on behalf of the President.
• Prepare and oversee the President's evening work, including briefing for the nextday,emails and reading.

QUALIFICATIONS

Bachelor's degree and four years' related experience required.

OTHER QUALIFICATIONS:

• Experience working in a fast paced environment in a confidential capacity.
• Ability to multitask and work with all levels of the College.
• Communicating effectively, both written and verbally.
• Discretion regarding confidential matters.
• Proficiency in computer skills and MS Office.
• Strong time management skills.

CUNY TITLE OVERVIEW

Supports a Campus or University Executive as a confidential assistant, organizing and supervising unit activities.

• Creates appointment and meeting schedules, arranges meetings, and prepares for a variety of special events; maintains an ongoing calendar of reports, deadlines, and key dates and incorporates these into a schedule
• Coordinates Executive communications, including those requiring a high degree of sensitivity; responds to public inquiries as well as requests from within the Campus/University community
• Organizes, creates, and distributes key, complex management reports with a high degree of accuracy
• Organizes, manages, and tracks written and email correspondence, maintaining logs and records of follow-up activities
• Procures required internal and external resources and services and manages their utilization
• May supervise office staff, performing basic Human Resources functions such as recruiting and interviewing
• Participates in special projects and efforts to improve unit effectiveness
• Performs related duties as assigned.

This position is excluded from union representation.

CUNY TITLE

Higher Education Assistant

FLSA

Non-exempt

COMPENSATION AND BENEFITS

Salary commensurate with education and experience within approved range for position ($52,267 to $75,465).

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

Applications must be submitted online by accessing the CUNY Portal on City University of NewYorkjob website www.cuny.edu/employment. Tosearch for this vacancy, click on SEARCH ALL POSTINGS and in SEARCH JOBS field, enter the Job Opening ID number 24658

Click on the"APPLYNOW" button and follow the application instructions. Current users of the site should access their established accounts; new users should follow the instructions to set up an account.

Please have your documents available to attach into the application before you begin. Note, the required material must be uploaded as ONE document under CV/ Resume (do not upload individual files for a cover letter, references, etc.). The document must be in .doc, .docx, .pdf, .rtf, or text format- and name of file should not exceed ten (10) characters – also DO NOT USE SYMBOLS (such as accents (é, è, (â, î or ô), ñ, ü, ï , –, _ or ç)).

Incomplete applications will not be considered. Please include:

• Cover Letter
• Curriculum Vitae/ Resume
• Names and contact information of 3 references

Upload all documents as ONE single file-- PDF format preferred

CLOSING DATE

The search will remain open until the position is filled. The committee will begin reviewing complete applications on March 11, 2024. Applications submitted after the deadline will only be considered if the position/s remain open after initial round.

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

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