White & Case

Administrator, HROD Benefits 

Firm Summary

White & Case is an elite global law firm serving leading companies, financial institutions and governments worldwide. Our long history as an international firm means we are perfectly placed to help our clients resolve their most complex legal challenges wherever they may be.

With lawyers and staff operating from more than 47 locations, working in virtually every country of the world, we have invested heavily in building a high-quality full-service practice competing at the top of the market. We are distinguished by our on-the-ground presence in the world’s key financial markets and our strengths in handling complex cross-border work.

It’s not just about our global network of offices and shared services centers; it’s the global interconnectedness of the Firm that our people, and our clients, value most. We work well together across geographic and practice boundaries. It’s one of the reasons we attract and retain cross-border work. And why we attract a diverse group of people.

Our lawyers are globally minded, enterprising, collaborative and committed to excellence. Diversity is a core value of our Firm and it has been recognized with numerous awards and top rankings around the world. Our people represent 90 nationalities and speak 80 languages.

Position Summary

Responsible for receiving, verifying, inputting and processing information assigned and requested by supervising manager and/or stakeholders based on agreed and communicated process guidelines. Provide customer service by receiving and responding to adhoc queries and requests on a need basis coming from local HR partners.

Our Functional Area

Trusted advisor or career coach, project manager or strategist, recruitment administrator, talent expert or experienced generalist? As part of our global People (Advisory) team, you can expect to utilize and develop your skills across every aspect of human resources and talent management.

Whilst traditional HR tasks are an important component of our work, we also apply this practical knowledge to high-level strategic initiatives that deliver on our employer value proposition to best enable and grow our business. We lead and manage significant projects to attract, retain and engage the best people, and we are recognized for our ability to get the job done.

We’re proud of our high performance work ethic, as well as the central role that we play in fostering an inclusive and collaborative culture. Through extensive contact with partners and business services leaders, we are trusted to offer advice and implement changes that help our teams perform at the highest level and deliver outstanding client service. Working with us will enable you to become a great professional, and develop a uniquely broad range of experience to draw on throughout your career. 

Duties and Accountabilities1

In order to perform this job successfully, an individual must be able to perform each essential duties listed below. The requirements listed below are representative of knowledge, skill and ability required for the position.

• Prepare and distribute W&C benefit information to new hires for US and non-US (IHIP eligible) based on the information obtained from the weekly change report.
• Responsible for notifying MetLife of all new hires/status changes in order for them to prepare and distribute information kits/cards
• Responsible for entering data in the HR database – new enrollees, status changes and terminations. Ensure requisite forms are submitted by follow up
• Update Partner’s life insurance beneficiaries.
• Coordinate the processing of voluntary Supplemental life insurance applications and Evidence of Insurability forms, answer questions when applicable.
• Follow up with MetLife to ensure proper distribution of enrollment kits, ID cards for change of status events
• Coordinate with NY payroll regarding US benefit and IHIP payroll deduction and retroactive deductions.
• Audit of payroll deductions for people on US payroll
• Prepare IHIP termination letters based on the information obtained from the Weekly Change report
• Prepare local billing which includes Firm premium, employee contribution and Firm subsidy information as well as LTD and Life Insurance enrollment. Distribute to all non US office administrators monthly.
• Run census report for MetLife on a monthly basis
• Preparation of monthly Partner billing and reconcile related invoices
• Prepare check requisitions for all Benefits invoices
• Maintain records and confidentiality procedures in accordance with HIPAA.
• Handle benefit inquiries and complaints to ensure quick, equitable and courteous resolution
• Manage and administer local benefits for various jurisdiction

Essential job requirements

• Previous experience in management of global benefits preferred.
• Good organization skills with strong attention to detail and follow through on assignments.
• Should be a team player and be able to meet deadlines.
• Knowledge of MS Office products used for analysis and presentation of data, specifically Benefits Portal, MS Excel, MS PowerPoint, MS Access and MS Visio and
• Ability to collaborate and actively contribute in a strong team environment, yet able to work independently and take ownership of tasks.
• Client-focused attitude. Experience providing client service to internal and external clients.
• Ability to successfully manage multiple responsibilities and projects with competing priorities and strict deadlines. Must have the ability to re-prioritize work as required
• Ability to communicate effectively at all levels within the firm.
• Excellent English written and verbal communication skills.

Qualifications

• Bachelor Degree required for the position
• Minimum 1 year general administrative experience.
• Customer Service skills required for the position
• Ability to communicate, interact and work effectively with all levels of management

Location & Reporting

• This role is based in Manila
• This role reports to the HROD Manager

1The above is only a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.

Primary Location

: Philippines-Manila 

Expected Workplace: Hybrid 

Job Posting

: Feb 22, 2024, 9:54:35 AM