The Department of Environmental Protection (DEP) protects public health and the environment by supplying clean drinking water, collecting and treating wastewater, and reducing air, noise and hazardous materials pollution. The Department manages the City’s water supply, which provides more than one billion gallons of high quality drinking water daily to more than half the population of New York State. It builds and maintains the City’s water distribution network, fire hydrants, storm and sanitary sewage collection systems and Bluebelt and green infrastructure systems and manages 14 in-City wastewater resource recovery facilities as well as seven wastewater resource recovery facilities in the upstate watershed. DEP also implements federal Clean Water Act rules and regulations, handles hazardous materials emergencies and toxic site remediation, oversees asbestos monitoring and removal, enforces the City’s air and noise codes, bills and collects on approximately 836,000 water and sewer accounts and manages citywide water conservation programs.
Records and Archives Management (RAM), within the Bureau of Business Information Technology, collects, organizes, protects, and provides access to records having long-term business and historical value to the agency and the City of New York. It is a valuable resource for information about DEP including the work of predecessors that planned and built the city’s water supply and delivery systems dating back to the 19th century. RAM supports the agency and its employees to manage records effectively and in compliance with DEP and citywide policies. The team’s ongoing projects improve access to information and facilitate the planning of billion-dollar capital construction and rehabilitation projects, as well as land use activities, facilities maintenance, and other operations.
Reporting to the Director of Records and Archives Management, major responsibilities of the Research and Processing Archivist include directing research services to fulfill Information Requests received from internal and external clients, creating research and subject guides, and digitizing records on demand. This position will assist to plan and carry out projects to process and digitize collection records. There will be opportunities to participate in outreach and engagement activities with DEP employees, such as hosting site visits to the archive.
This position will be based at the DEP Archive in Manhattan with the requirement to travel periodically to DEP headquarters in Queens and occasionally to offices and plants around the city and upstate to survey records and meet with employees.
Responsibilities:
1. Direct and coordinate unit research services to fulfill internal and external Information Requests.
2. Conduct research using collections and available resources within DEP to locate records and information; may delegate research to colleagues.
3. Log and maintain complete documentation about research activities in Information Request database and other data trackers.
4. Update and create standard procedures to support research services.
5. Maintain and report metrics on research activities that demonstrate collection use, work progress and the merits of the unit’s research services.
6. Digitize records on demand to produce deliverables for Information Requests in coordination with Digital Collections Archivist.
7. Promote research services to DEP employees; strive to improve and expand research services and promote the value of records and archives.
8. Develop a broad knowledge of DEP and DEP predecessor agency records and history.
9. Propose collection processing and digitization priorities based on research activities.
10. Create research and subject guides and fact sheets to make research more efficient, to improve access to our collections, and to increase knowledge about DEP history for unit and clients.
11. Arrange, describe, manage, and house records according to established procedures using professional archival standards and best practices.
12. Develop detailed project plans to process, describe and digitize collection records.
13. Oversee and assure the quality of processing and digitization projects performed by yourself and by others under your supervision.
14. Assist to plan and carry out surveys of records in the field and to prepare records for transfer to archive or storage.
1. A master's degree from an accredited college in Library Science, Archival Science, American History, Political Science or a related area, plus two years of full-time experience in archival or library science, one year of which must have been in a supervisory capacity of incumbents performing at a professional level; or
2. Education and/or experience equivalent to "1" above. However, all candidates must have a master's degree from an accredited college and the one year of supervisory experience as described in "1" above.
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
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