City of New York

Job Description

The HIV/AIDS Services Administration (HASA) is the primary mechanism within the Human Resources Administration (HRA) which expedites access to essential benefits such as medical, social, financial, and vocational programs to more than 32,000 individuals living with HIV, as well as 8,000+ affected families.

HASA provides intensive case management, rental assistance, emergency and permanent supportive housing, and assistance with applying for public benefits and services including Medicaid, food stamps, and cash assistance. HASA also provides vocational services that prepare clients for employment. With counselors to help identify barriers to employment, clients can select vocational goals and receive support. Other HASA services include home care and homemaking services, mental health and substance use screening and treatment referrals, transportation assistance, referrals to community-based organizations, and SSI or SSD application and appeal.

HIV/AIDS Services Administration (HASA) is recruiting one (1) Principal Administrative Associate III to function as Housing Team Coordinator, who will:

• Provide oversight, monitoring and screening of perspective placements with vendor representatives and acts as arbitrator regarding re-housing issues. Assesses placements according to consumer need and preference; assist in the review and evaluation of housing facilities; compose and coordinate various housing and placement reports using consumer perimeters (i.e. sex, age, marital status, household composition, etc.) Monitors vacancies and assigned contracts that provide HASA client placements in Permanent Supportive Scatter-site Housing and Congregate Housing through various automated tracking mechanisms i.e HASA web Housing Database programs.
• Conduct programmatic research on HASA and managed housing facilities and referrals to determine consumer compatibility for Permanent Supportive Scattered-site and Congregate Housing or any other housing options available, by utilizing data collection inclusive of placement indicators, contractor/provider vacancy reports, placement reports and case review.
• Provide technical assistance to contractors/providers, inter/intra agency staff, field operation staff, medical and advocates by imparting information to assist them in attaining agency goals of

client placement Analyzing factors that affect service delivery, reviewing and periodically updating Agency/City policies, procedures, and social service dictates regarding HASA housing requirements.

• Participate in the review of Contractor/Provider housing placement interview decisions, as an Agency representative, to assist in the development of strategies that will be used to facilitate future placements through the study of these interviews. Develops placement stratagems via responses received from prospective occupants mailings or faxes in regards to available apartments at provider facilities. Supervises Housing Specialists who conduct case conferences within prescribed time frames.
• Review prepared analysis from data received from HASA clients who were linked with providers who located apartments and set social service goals.
• Write housing specifications for placement by researching the facilities schematics inclusive of: facility location, type of housing offered (long-term and temporary), and accessibility for physically challenged (elevators or walk-ups), and type of residence (whether family or single household), with perspective clients.
• Provide projections of pre-existing apartment/housing conditions that will determine apartment availability received from provider facilities; supervises Housing Specialists who attend facility and apartment inspections to confirm facilities analysis on prospective apartment availability utilizing various parameters such as: Inspection evaluations, contractor repair completion dates, homelessness factors, and shelter placement mandates.
• Review client case conference summaries and apartment inspection outcome reports conducted by Housing Specialists. Reviews inspections by Housing Specialists of ongoing contractor/provider programmatic requirements to report non-compliance of apartment utilization, verify documentation of unit/apartment repairs needed (where applicable) and to establish a plan of action to resolve any conflicts by a compliance projection date.
• Calculate the needs of accepted cases and refers them to supportive social service linkages that will assist in new apartment expenditures (ie. Furniture allowance and grants, utility connection fees, etc.), and moving expenses; calculates housing cost projections for residents based on current cost of living trends, family need, public assistance allowances and guidelines and to develop placement schedules.
• Prepare and maintains weekly, monthly, quarterly, outcome reports within specified timeframes based on researched information from case, vendor, and contractor files for submission to the Director of Housing Services.
• Attend meetings with local representatives from health care communities, civic groups, and advocates, various HIV/AIDS services agencies and elected officials, to interpret departmental policies of the housing unit.

APPLICANTS MUST BE PERMANENT IN THE PRINCIPLE ADMINISTRATIVE ASSOCIATE CIVIL SERVICE TITLE.

Work Location: 375 Pearl Street, New York, NY

Hours/Schedule: 9am-5pm

Qualifications

1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or

2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or

3. A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;

4. Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.