The University of New Mexico

Admin Assistant 3

Requisition ID req28191 Working Title Admin Assistant 3 - ECHO Programs Position Grade 08 Position Summary The University of New Mexico’s Project ECHO is seeking an Administrative Assistant 3 to join our team! As a member of the administrative support team, you will play a key role in managing our front office and communication desk in addition to coordinating various projects.

Project ECHO’s goal of positively impacting the lives of 1 billion people by 2025 through democratization of knowledge to global communities mission means you will be contributing toward an innovative and rapidly growing movement. 

As a successful Administrative Assistant 3, you will play an active role in working directly with members of the Administrative support team and other ECHO teams to:

• Provide support for PCORI Grant Team and New Mexico Programs team and leadership through Outlook calendar management and meeting coordination and scheduling and facilitation of meetings through logistical support 
• Serve as primary administrative liaison to internal and external department/agencies
• Provide assistance related to documenting, data collection, record keeping and support as necessary
• Organize resources and participate in planning in areas of complex projects, operations and events, using sound and independent judgment in problem solving. 
• Monitor, reconcile and assist with fiscal administration for the department, including but not limited to budgets, funding, grants, contracts, payroll, employment, travel, and/or purchasing
• Utilize knowledge and understanding of operational issues to create, compose, and edit technical and/or administrative correspondence and documentation while managing and maintaining inventories, data management systems, electronic and physical filing and data management systems
• Provide assistance as needed to help oversee and coordinate activities, presentations, etc for monthly Staff Meetings, annual Staff Retreats, other events including working with leaders and other committee leaders to set agenda and timelines, arrangement for award presentations, and create/maintain/publish and share as appropriate monthly Power-point Staff Meeting Presentation.
• Assess organizational workflow, meet and greet individuals in person, via telephone or ZOOM, oversee office management related to administrative assistant detail; filing, faxing, copying, project management, writing, editing, minute taking, performing other clerical duties.
• Train and oversee lower graded staff and/or students as appropriate. 

Project ECHO is unique and innovative center based within a vibrant academic community at the University of New Mexico Health Sciences Center. Our mission is to democratize implementation of best practices with a goal of helping 1 billion people lead better lives by 2025. We are looking for mission-driven high performers who share similar values to join our team and help us achieve this goal. 

Project ECHO is committed to democratizing implementation of best practices in healthcare, education and other areas where first mile professionals need support. We do this by training universities, nonprofits, and dedicated individuals on facilitation skills and how to set up robust virtual communities of practice to be able to scale their own expertise and missions to the benefit of their local communities. Over the past 20 years, Project ECHO and our partners have trained more than 1,000 partners who make up our global network of Universities, ministries of health, and NGOs around the world. Examples of programs we and others run include infectious disease control (Hepatitis C, HIV), mental health and addiction treatment, literacy, math, climate mitigation and many more. 

Project ECHO is funded in part by philanthropic grants and gifts from organizations such as the GE Foundation, the Helmsley Charitable Trust, the Bristol Myers Squibb Foundation, the Merck Foundation, Robert Wood Johnson Foundation and the US Government. Additionally, for programming benefitting New Mexico we receive support from the NM Legislature, the New Mexico Human Services Department and the New Mexico Department of Health. 

Project ECHO prides itself on being a values-based organization and inclusive place to work. Our seven values include: Service to the Underserved, Democratization of Knowledge, Mutual Trust and Respect, Teamwork, Excellence and Accountability, Innovation and Learning and Joy of Work. We strive to find individuals who can embrace and exemplify these values. In addition, Project ECHO was named one of Albuquerque’s Top Three Best Places to Work in 2023. This award recognizes organizations of all sizes with exceptional climates, team atmospheres, benefits, and employee engagement. For more information and a brief overview of benefits available please visit Project ECHO Newsroom.

We work with partners all over the world and work hours outside of normal business hours may be required. We are fortunate to have access to advanced

See the Position Description for additional information.

• Conditions of Employment If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
• All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.

Minimum Qualifications High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications •Demonstrated knowledge of Pcard procedures

• Extensive experience schedule travel
• Demonstrated knowledge of UNM Culture
• Advanced skill in complex Outlook calendaring and high-level administrative support
• Proven ability to reason, plan, solve problems, think abstractly and learn from experience in a thriving, busy, creative environment.

Additional Requirements Campus Health Sciences Center (HSC) - Albuquerque, NM Department Project ECHO (259B) Employment Type Staff Staff Type Term - Full-Time Term End Date 06/30/2025 Status Non-Exempt Pay Hourly: $16.88 - $21.72 Benefits Eligible This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information. ERB Statement As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid. Background Check Required Yes For Best Consideration Date 22/01/2024 Eligible for Remote Work Yes Eligible for Remote Work Statement This position is eligible for a hybrid schedule. Application Instructions

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.

Please submit a current resume and a cover letter. On the resume, please indicate whether previous job listed were full-time or part-time positions. If part-time, please include amounts of hours worked each week. Please also include month and year for start and end dates for each job listed. Instructions for cover letter: please describe how you meet the preferred qualifications in the posting. Official transcripts, High School Diploma or GED certificate will be required for hire. Please see minimum qualifications for specifics.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.