With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.
Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!
Employee Contract Type:
Local - Fixed Term Employee (Fixed Term)
Job Description:
Financial management: 30%
- Act as the first point of contact for all Upper Nile zonal payment queries.
- Review the entries of all payments and receipts into the GL.
- Check petty cash each month with the accountants & admin and Finance Assistant (responsible for spot checks)
- Ensure timely clearance of balance sheet account including payment of Tax and any third-party payables
- Coordinate cash disbursement at field level including payment of vendors, incentives and staff payroll with other GUN locations.
- Process automatic payment of staff by the 20th day of the month (or nearest working day)
- Make sure that the salary control account is reconciled and payroll liabilities (NSIF & PAYE) are paid and captured every month
- Liaise with the Bank for fair rates, negotiate and deal an exchange rate which Favors WV
- Review accounts payable reports every week and resolve any outstanding items.
- Carry out Cash counts and ensure cash trackers from all Upper Nile locations are filed every week.
- Assist the ZFM during reporting with queries relating to project accounts.
- Timely and accurate data entry of AP submissions, with appropriate levels of approval
- Timely payment of PR to staff by the 20th of every month
- Timely payment of statutory benefits by the 10th of every month.
- Staff are paid their benefits on time and accurately & all queries followed up with the national office.
- Cash days not exceed 10days every month.
- Ensure sufficient funding on SSP and USD accounts for all upper Nile office.
- Accounts payable should not have balance beyond 30 working days.
- All staff balances cleared to zero.
- All direct payments done are approved and captured accurately and timely.
- A good relationship is maintained with the bank and bank agents in all GUN field locations,
Risk Management: 20%
- Prepare monthly reconciliations of the Cash and Advance accounts every month.
- Monitor concur output file and ensure that all expenses are captured in sun system.
- Accurate and timely payment of statutory returns.
- Review and approve payments in a timely manner (Concur & Mobile Money Payments)
- Ensure Secure adequate documentation in all financial transactions including preparation and documentation of vouchers of cash disbursements.
- Coordinate the Cleaning of all outstanding advances and aging analysis.
- All zonal cash reconciled and cash count certificates filed every week and a monthly reconciliation submitted to Juba.
- Bank accounts reconciled and all outstanding items should not exceed 30days.
- No deficit on Bank accounts & ensure appropriate balance on accounts for regular payment requests/activities.
- Staff Advances should not exceed 30days in any given month.
- Proper adherence to policies and procedures and that systems are being followed.
- Full compliance with GOU regulations regarding payment of taxes.
- Full compliance with WV payment procedures, No late payment penalties incurred and no issues arise due to late payment.
- Authorized Cash Count sheets and reconciliations.
- All staff advances reconciled and cleared.
Financial reporting 20%
- Check the correctness of coding, completeness of financial documents and review the batches of invoices and payments prior to posting to the accounting system
- To review all outstanding advances with Finance officers and ensure followed up and cleared.
- Support FOs, during reporting to reconcile cash and mobile money accounts with GL.
- Support to ZFM to forecast monthly cash needs and ensure minimal month end cash and bank balances.
- Ensure all paid incentives are reconciled with the funds received and posted correctly.
- Accurate month end and year-end financial reports.
- Ensure that all invoices are captured correctly and accurately paid on time.
- Correct advance aging and ensure staff advances are less than 30days in any given month.
- Authorized Petty Cash Count sheets and reconciliations.
- Cash days less than 10days per month.
- Timely and correct payment of incentives.
- Prepare Project monthly financial reports when assigned by the ZFM.
Internal control 20%
Effective internal control in the financial management of the grant.
- Ensure accurate charging codes are provided to all stakeholders at all times.
- Follow up & ensure all project adjustment journals are posted on time to the respective projects.
- Ensure Grants Financial reports tally to expenses posted in Sun System at all times
- Monthly variance explanation & spending within the approved limits and flexibility as outlined in the signed agreements.
- Review of expenses against the financial vouchers to enhance accuracy and correctness.
- Follow up & ensure timely accrual of project expenses and liquidation of the accrued expenses is as per donor rules & regulations (signed agreement)
- Timely disbursement of funds to partners and reconciliation of the same during liquidation (partner accounting for the funds)
- Ensure proper contractual documents (record keeping) are in place and available to the relevant stakeholders and in line with WV policies of confidentiality where applicable
- Capacity building of fellow team members on your role & responsibilities to ensure work life balance and smooth business flow during annual leave, religious holidays etc
- Support non finance staff in understanding and interpreting of financial templates, financial reports and any other donor compliance matters
Financial planning & budget management: 10%
- Review all Provision requests to ensure proper coding of invoices to appropriate accounts, to facilitate timely payments minimize integration errors & reconciling accounts
- Accuracy of expense allocation and general ledger coding.
- Minimal integration errors & account reconciliation errors
- Timely and accurate charging of cost centres /projects.
Applicant Types Accepted:
Local Applicants Only
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