JOB SUMMARY:
The Retail Development Associate Project Manager will work with our Retail Development Department, with a focus on supporting the Design, Construction, Boutique Care (facilities) and Real Estate Teams. They will support with general tasks associated with new store & remodel construction projects. With 170+ stores in the US and Canadian, this position provides ample opportunity to develop skills related to design, construction, real estate and maintenance. The Retail Development Associate Project Manager will also be the point person for smaller scale Retail Construction Projects, including Kiosks, Temp Stores, Minor Relocations and Remodels. They are responsible for coordinating all facets of the construction process, from start to finish, to ensure that their projects are managed in a timely manner and within budget.
JOB RESPONSIBILITIES:
- Retail Development General Team Support:
- Provide administrative support for Design, Construction, Boutique Care & Real Estate Teams.
- Manage construction schedule to ensure key dates are recorded or updated to be distributed weekly to internal and external stakeholders.
- Prepare weekly PowerPoint for weekly Retail Project Review meeting with architects and Project Managers.
- Manage Shared Team calendar to ensure that all project dates are current.
- Book and coordinate conference rooms for team meeting needs.
- Partner with A/P and Finance to set up project financial information (cost centers, store numbers, and internal order numbers) .
- Prepare spreadsheets and other statistical reports for department.
- File all pertinent documents and photos to their corresponding project folders.
- Construction Project Manager Support:
- Prepare bid evaluations for use in selecting vendors or subcontractors by inputting project bids into the bid comparison forms and sending to the Construction Project Manager and Director of Construction for review.
- Issue contracts between L'Occitane and General Contractors.
- Create PO’s, process invoices, track approval signatures and insure timely processing.
- Distribute bid and proposal requests to general contractors and vendors for each project.
- Qualify new general contractors .
- Qualify new vendors to meet company ethical requirements.
- Have weekly meeting with project managers to review each projects schedule & needs.
- Furniture Inventory Support:
- Work with Supply Chain team to manage furniture inventory forecasting and stock management.
- Partner with Director of Construction to confirm furniture and material needs per project.
- Startup/Closeout Project Support:
- Partner with Real Estate Manager to compile landlord required closeout documents for Tenant Allowance submittals.
- Partner with Project Managers to help support punchlist completion and project closeout.
- Work with Boutique Care team to set up utilities for each project.
- All other duties or projects as assigned.
KEY PERFORMANCE INDICATORS:
- Project Deadlines, Budget, Furniture Inventory Levels, Project Close-out/Punchlist Completion
REQUIREMENTS:
EDUCATION:
- BA in (Construction Management, Finance or equivalent) required.
EXPERIENCE:
- Retail experiences a plus.
- Commercial Real Estate or Construction financial background a plus.
- Experience as financial assistant in Commercial Real Estate, Construction, or Legal Firm is a plus.
SKILLS:
- Proficiency in MS Office, primarily Word, Excel, Outlook, PowerPoint and MS Project.
- A general knowledge of standard operating procedures in regard to HVAC, plumbing, electrical, etc.
- Familiarity with both UNION and Non-UNION based vendors, contractors, and Mall Personnel (Simon, Macerich, GGP, Taubman, etc.).
- Ability to read architectural plans and schematic drawings.
- Strong verbal and written communication skills.
- Proven ability to multi-task and prioritize.
- Ability to follow directions, become a team player and be enthusiastic.
- Familiarity with construction contracts and negotiations.
- Familiarity with Commercial Leases and construction contracts.
- Ability to interact well with vendors, contractors and corporate Team members.
- Ability to work well under pressure & handle multiple projects while maintaining deadlines.
PHYSICAL & TRAVEL REQUIREMENTS:
- Must be able to work in normal office conditions.
- Must be able to work 8 hours per day.
- Must be able to travel via airplane within the U.S. and Canada for more than 25% of the time.
- Must be able to drive a car
The compensation for this role ranges from $60,000 - $70,000 (based on skills, experience and with differentials applied if outside of NYC.)
All Applicants:
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