State Center Community College District

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Application Deadline

7/7/2024 11:59 PM Pacific

Date Posted

1/9/2024

Contact

April Johnson

Number of Openings

1

Salary

Pay Range

26.30 - 32.34 Per Hour

Length of Work Year

• 
  

Employment Type

Part Time

Job Description / Essential Elements:

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TEMPORARY Procurement Technician

Salary: $26.30 - $32.34 Hourly

Location: SCCCD District Office - Fresno, CA

Job Type: Temporary

Division: DO Finance & Administration

Job Number: 202300724-T

Closing:

General Purpose

Under general supervision, performs technical and administrative support duties for purchasing and contract admin­istra­tion functions covering a variety of equipment, supplies and services; enters purchase orders and creates vendors in system; interacts with existing vendors and suppliers regarding pricing and terms; validates and processes insurance certificates; and performs related duties as assigned.

Essential Duties & Responsibilities

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.

• Receives, reviews and processes purchase and travel requisitions; verifies completeness and accuracy of item descriptions and pricing for requested hotels, conferences, air fare, products and services; verifies account codes and ensures appropriate authorizations are obtained; confers with departments to obtain additional required information and resolves questions regarding specifications.
• Creates purchase orders for approval and sends approved purchase orders to vendor for fulfillment; tracks materials delivery and contract compliance, and processes receipt of goods.
• Assists Buyers with activities relating to the purchase of a variety of materials, supplies, equipment, services and construction items including researching products and vendors, obtaining price quotes, determining availability and resolving routine vendor issues.
• Creates and maintains vendors in District vendor database; answers questions from potential vendors, suppliers and other District staff regarding District purchasing/contracting policies and procedures; validates all legally required forms and ensures independent contractor agreements are completed and entered into the system including W-9 and certificates of insurance and bonds; validates all vendor insurance is current and meets District risk management requirements.
• Performs reconciliations for credit card charges, field trips, advance payments, and travel and hotel reservations and charges.
• Maintains the District's fixed asset management system and records; obtains and records location, cost and commodity information to each asset tag number.
• Responds to questions regarding invoice, purchase order and payment procedures and the status of specific billings and payments; works with departments and employees to resolve issues regarding the application of District purchasing and contracting policies.
• Assists in assembling, distributing and tracking Requests for Proposals, Requests for Quotations and other vendor solicitations.
• Maintains a variety of standard office and specialized records and files; creates and maintains spread­sheets and databases; extracts data and reports from multiple data sources and reconciles data entries and reports including those of other employees and departments.
• Drafts, formats, types, proofreads, edits and prints correspondence, forms, reports and schedules; prepares standardized contracts and rental agreements for signature and approval; routes documents for signature.
• Demonstrates sensitivity to and understanding of historically minoritized groups and participates in professional development activities to increase cultural competency to enhance equity-minded practices within the District.

OTHER DUTIES

• Monitors fuel card program; monitors purchasing card use for adherence to policies and procedures.
• Provides backup for other departments or division office administrative support staff.
• Performs related duties as assigned.

Employment Standards / Minimum Qualifications

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of:

• Practices and techniques of community college purchasing, including competitive bidding procedures and maintenance of public records.
• District rules, codes, policies, procedures and practices for processing and recording purchase orders, accounts payable and related financial transactions.
• Modern office practices, procedures and equipment including computers and applicable software programs.
• Business math.
• Customer service practices and telephone etiquette.
• District general accounting systems operations, practices and procedures.
• Practices and techniques of sound business communication; correct English usage, including spell­ing, grammar and punctuation.
• College and District organization, rules, policies and procedures applicable to departmental opera­tions.
• District policies, procedures and rules regarding budgeting, purchasing and travel/training and expense reporting.
• Applicable sections of the California Education Code and other applicable laws.
• Safety policies and safe work practices applicable to the assignment.
• Uses and operations of scanners, phone systems, computers, standard business software and database and spreadsheet applications.

Skills and Abilities to:

• Make highly detailed comparisons, calculations and tabulations of financial data and review purchasing and accounting-related documents accurately and rapidly.
• Carry out work independently with a high degree of accuracy.
• Organize, set priorities and exercise sound judgment within established guidelines.
• Provide customer service in person and over the phone.
• Prepare clear and accurate financial and statistical records and reports.
• Compose clear, concise and comprehensive correspondence, reports, agreements and other written materials from brief instructions.
• Perform mathematical calculations.
• Understand, interpret, explain and apply applicable laws, codes and regulations.
• Maintain confidentiality of District files and records.
• Effectively engage and support historically minoritized groups by addressing issues of equity and improving culturally responsive service-oriented practices.
• Communicate effectively, both orally and in writing.
• Understand and follow written and oral instructions.
• Operate a computer and use standard business software.
• Type accurately at a speed necessary to meet the requirements of the position.
• Represent the District effectively to vendors, customers and the public.
• Establish and maintain effective working relationships with all those encountered in the course of work.

EDUCATION AND EXPERIENCE

Graduation from high school or GED equivalent and at least three years of progressively responsible financial recordkeeping or purchasing support duties; or an equivalent combination of training and experience.

An associate degree in business accounting or a related field is desirable.

LICENSES, CERTIFICATES AND OTHER REQUIREMENTS

None.

PHYSICAL AND MENTAL DEMANDS

The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

While performing the duties of this class, employees are regularly required to sit; talk or hear, in person and by telephone; use hands repetitively to finger, handle, feel or operate standard office equipment; and reach with hands and arms. Employees are frequently required to walk and stand; and lift up to 10 pounds and occasionally up to 25 pounds.

Specific vision abilities required by this job include close vision and the ability to adjust focus.

Mental Demands

While performing the duties of this class, employees are regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve problems; observe and interpret situations; learn and apply new information or skills; perform highly detailed work; work on multiple, concurrent tasks; work with frequent interruptions; work under intensive deadlines; and interact with District managers, staff, the public and others encountered in the course of work.

WORKING ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential duties of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Employees work under typical office conditions, and the noise level is usually quiet.

The employee may be required to travel to locations other than assigned work site and to adjust to work schedule changes and requirements to work overtime.

Assessment Process

Only the most qualified applicants will be invited to interview for the assignment.

To apply, visit https://apptrkr.com/4916223

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