Sinar Mas Group

MAIN DUTIES AND RESPONSIBILITIES

Procurement Strategy Development

• Consolidate and analyze category spend data with support from the Category Analyst
• Develop and assess internal (demand & supply) and external (industry & market) category profiles
• Define and prioritize category-specific initiatives & opportunities, including developing a business case & implementation plan and conducting category strategy workshops
• Develop the overall category sourcing strategy and obtain approval from the Head of Source-to-Contract
• Oversee recommendations / pricing assumptions for the procurement budgeting cycle in collaboration with Finance and the relevant Business Unit

Strategic Sourcing Execution

• Develop and finalize category sourcing strategy for execution in alignment with the Head of Source-to-Contract
• Define RFQ evaluation criteria for supplier selection, including commercial, technical (e.g. quality, safety) and other relevant criteria (e.g. social ethical compliance, policies)
• Oversee the development and issuance of RFQ documents to obtain supplier responses and manage clarification with suppliers
• Oversee the evaluation of supplier proposals and supplier qualification with support from the Category Analyst
• Assess and finalize shortlisted suppliers in collaboration with the Tender Committee
• Define negotiation strategies and conduct supplier negotiations in alignment with the Head of Source-to-Contract
• Develop and communicate commercial contract award to suppliers and support contract finalization in conjunction with Legal and Authorized Approvers
• Perform category value tracking and execute improvement actions with support from the Category Analyst
• Identify potential contract improvement opportunities and re-negotiations

Supply & Price Risk Management

• Define category supply & price risk profile in alignment with the Head of Source-to-Contract
• Develop and execute supply & price risk management mitigation strategies (e.g. hedging, forward pricing, business continuity plan)
• Assess and optimize supply & price risk management performance and implement improvement action plans in conjunction with the Head of Source-to-Contract

Spot Buy Purchasing

• Oversee the supplier identification and RFQ process for spot buy purchases
• Lead Category Analyst in analyzing supplier quotations and conducting supplier negotiations
• Validate shortlisted suppliers identified by Category Analyst and manage communications with suppliers

Supplier Relationship Management

• Develop Supplier Relationship Management strategies, consisting of governance models, KPI frameworks & targets in conjunction with the Head of Source-to-Contract
• Define supplier performance measurement templates and ensure collection of relevant supplier performance data with support from the Supplier Management Analyst / Sr. Analyst
• Analyze supplier performance reports and identify gaps in supplier performance with support from the Supplier Management Analyst / Sr. Analyst
• Develop supplier performance improvement plans and drive the execution of improvement initiatives
• Lead supplier review meetings and manage communications with suppliers to drive supplier performance

Managerial Accountabilities

• Ensure high quality and accuracy of work and service by Category Analysts through regular review, checks and approval
• Provide leadership, coaching, counseling, training and guidance to Category Analysts so they can proactively carry out their role to the highest possible standard
• Maintain thorough knowledge of all aspects of category-related matters
• Resolve day-to-day operational issues and escalate to the Head of Source-to-Contract as necessary
• Establish and maintain strong collaborative relationships with key stakeholders, including key suppliers and internal stakeholders
• Establish effective communications with internal stakeholders across the GBS, GAR Procurement function, Business Units and other cross-functional stakeholders

Service Management & Continuous Improvement

• Develop and maintain knowledge-base of categories and share category best practices to ensure transfer of knowledge over time
• Deliver service excellence and maximize customer satisfaction to ensure that service levels and targets are met per agreed metrics
• Execute customer satisfaction improvement plans as required, in conjunction with the Head of Source-to-Contract and Service Management
• Identify opportunities to challenge the business and better manage demand in order to optimize expenditure, such as standardizing requirements or consolidating demand
• Identify opportunities to drive cost savings & cost avoidance and improve supplier performance through category sourcing strategies
• Identify opportunities for continuous process improvement and increasing overall process effectiveness

Audit & Compliance

• Manage and track internal customer compliance and drive the implementation of corrective actions to improve compliance
• Drive consistent implementation of the organization’s policies, processes and business practices to ensure compliance
• Support auditors and legal authorities with the required information

PERSONAL DEVELOPMENT OBJECTIVES

• Participate in all required trainings & development programs as well as category & industry forums to ensure capability building and keeping up with the market trends
• Seek opportunities to identify inefficiency and existing process as well as improve individual knowledge, skills and performance
• Be receptive to developmental feedback and strive to eliminate discrepancies between required competencies and current abilities

JOB REQUIREMENTS:

• Min Bachelor Degree in Industrial Engineering from reputable University.
• Have 10-12 years experience in strategic sourcing, procurement strategic.
• Have strong commercial sense and technical knowledge regarding manufacturing machines (turbines, boiler, pumps, etc).
• Preferably have experience from Manufacturing industry.
• Good analytical skill, interpersonal skill, communication skill.
• Fluent in English both written or spoken.