Syracuse University

Job # 040170

Department Code 00000

Department Support Pool

Job Title Temporary Administrative Specialist -mid to high level positions

Location Syracuse, NY

Pay Range $22.00 -$25.00 per hour

Pay Determination 

Pay rates at Syracuse University are based on a combination of factors including, but not limited to, the job responsibilities; the candidate’s education, training, work experience and key competencies; the university’s strategic priorities; internal peer equity; applicable federal, state, local laws, grant funding and contractual requisites; and external market analyses.

Staff Level 00

FLSA Status Non-exempt

Hours 

Standard University business hours

8:30am – 5:00pm (academic year)

8:00am – 4:30pm (summer)

Hours may vary based on operational needs.

Job Type Temporary

Campus Syracuse, NY

Unionized Position Code Not Applicable

Job DescriptionThe Temporary Administrative Specialist will provide mid to high level admin support to staff in various departments/units across campus. The Specialist manages a complex and dynamically changing daily schedule, provides frontline support for the distribution of pertinent information and the receipt of questions and concerns from the offices of senior staff and serves as a trusted aide innumerable matters. The successful candidate must possess exceptional organizational skills, be able to multi-task, have demonstrated experience and thrive working in a fast paced environment supporting an executive level staffer with a complex and changeable schedule, and have basic budget and financial reconciliation experience.

The Specialist requires exceptional judgement, professionalism and discretion in the handling of confidential and sensitive matters.

Qualifications 

Associate degree required, bachelor’s degree preferred, combination of education and experience will be highly considered.

At least 5 years experience providing administrative support.

Job Specific Qualifications 

• Advanced knowledge of Microsoft Office and Adobe Professional suite.
• Assumed high proficiency in general office tasks including but not limited to calendaring, organizing meetings, office equipment management, drafting correspondence and office and conversational etiquette.
• High level of research and data gathering ability, analytical skills, ability to read and interpret documents, basic negotiation skills, organizational skills, verbal and written communication skills, ability to prioritize tasks and manage multiple projects, flexibility and temperament to manage complex situations and work styles.
• Excellent proofreading ability.
• Knowledge of PeopleSoft or related ERP system is preferred.

Responsibilities 

• Manage calendars, schedule meetings, set priorities, manage urgent matters, manage travel and coordinating with other University offices schedules, and timelines. Create detailed itineraries that include appointments with times, locations, and other meeting details.
• Independently manage and prioritize the day-to-day operations of the department.
• Provide expert level administrative support to staff with the day-to-day administrative work using tact, discretion, and exercising independent judgment.
• Independently prepare materials for meetings including but not limited to daily reports, agendas, presentations and dashboards.
• Exercise initiative, independent judgement and tact when executing tasks on behalf of the office.
• Make conclusions and recommend solutions for administrative problems.
• Flexibility to adapt to changing and evolving work.

Physical Requirements 

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Tools/Equipment 

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Application Instructions 

In addition to completing an online application, please attach a resume and cover letter.

About Syracuse University 

Syracuse University is a private, international research university with distinctive academics, diversely unique offerings and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and nearly 150 years of history, Syracuse University offers a quintessential college experience.

The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors and 100 minors offered through 13 schools and colleges; nearly 15,000 undergraduates and 5,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit www.syracuse.edu.

About the Syracuse area 

Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.

EEO Statement 

Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.

Commitment to Supporting and Hiring Veterans 

Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.

Commitment to a Diverse and Inclusive Campus Community 

Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity.

Quick Linkhttps://www.sujobopps.com/postings/101442

Job Posting Date 09/18/2023

Application Deadline

Full Consideration By

Job Category Temporary

Message to Applicants

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