Lead, Grants & Finance Administrator - (230001AB)
Description
The Lead Grants & Finance Administrator is responsible for managing large research programs and complex grant and contract portfolios. The individual serves as a liaison between the central research administration staff within the office of Grants & Contracts and the office of research finance and provides senior-level finance support for the research program's principal investigator. The Lead Grants & Finance Administrator works directly with a financial coordinator to develop budgets, submit grant applications, provide financial status updates, approve purchases and give general assistance pertaining to the financial upkeep of research center awards. In addition, this individual collaborates with various offices within the Children's National Research Institute and assists with the supervision of an assigned Grants & Finance Administrator.
Qualifications
Minimum Education
Bachelor's Degree Accounting, business administration, hospital administration, public administration or other related field. (Required)
Master's Degree Business, health administration or other related field. (Preferred)
Minimum Work Experience
5 years' progressive post-award experience. (Required)
At least 3 - 5 Years pre-award (proposal submission) experience. (Required)
Required Skills/Knowledge
Ability to identify problems and find creative, effective solutions.
Demonstrated aptitude for quantitative analysis.
Excellent verbal and written communication skills.
Ability to handle multiple tasks, meet deadlines and handle confidential materials.
Ability to work independently.
Demonstrated ability to lead, train and supervise.
Required Licenses and Certifications
Certified Research Administrator (CRA) (Required)
Functional Accountabilities
Responsible Conduct of Research
- Consistently demonstrates adherence to the standards for the responsible conduct of research.
- Plans, conducts and manages research projects within federal and institutional regulations and policies under the direction of the principal investigator.
- Uses research funds and resources appropriately.
- Maintains confidentiality of data as required.
- Meets all annual job-related training and compliance requirements.
Monthly Monitoring and Audit Support
- Processes charges, determines the allowability and allocability of charges, verifies availability of funds and obtains proper authorizations in an accurate and timely manner (i.e., subrecipient, animal, lab charges, pharmacy cost, equipment).
- Reviews payroll distributions and ensures they are correct; for staff allocated to cost centers on a bi-weekly basis, processes PDR’s in a timely fashion.
- Works with Grants & Finance Administrator on accounts payable matters (invoices, check requests and expense reimbursements) and purchase requisitions as needed.
- Provides backup support during annual OMB-133 audit.
- Monitors monthly expenditures to ensure the award is being performed in a timely manner and will not have a deficit.
- Completes payroll distribution reconciliations, payroll distribution reports and effort certifications to ensure timely submission and overall compliance.
- Reviews and approves all financial requests for compliance with administrative and financial requirements per the OMB circulars, including but not limited to purchase requests and personnel changes, escalating to higher authorities when necessary.
- Prepares documents for cost transfers and personnel redistributions.
Grant Program Administration
- Leads the program’s strategic financial planning under the direction of the PI and prepares all related budgets and projections.
- Closely collaborates with PI on all significant financial issues; develops alternatives in line with program’s strategic plan and sponsor priorities.
- Works with the PI to develop evaluation tools to measure financial and operational performance of all program components.
- Ensures budget expenses are allowable, allocable and reasonable for specific project and proposal when developing a detailed line-item budget.
- Serves as the financial liaison for all sub-contracts and ensures timely execution of contracts and ongoing financial monitoring.
- Performs continuous monitoring of contract terms and works with the PI to ensure all parties working for the program (e.g. Children’s National employees, subcontractors, trainees, other universities, etc.) adhere to the sponsoring agency guidelines and contract terms throughout the life of the project.
- Works closely with the PIs and clinical research administrators to ensure clinical research billing compliance.
Agency Reporting/Proposal Development
- Works with the principal investigator to complete interim progress and/or administrative reporting requirements for the sponsor/funding agency. Including requests for re-budgeting, changes in program personnel, extensions, supplements or revisions of the award.
- Provides technical assistance to PI and staff in completing the proposal for submission to the funding agency, including determining eligibility, interpreting funding opportunity announcement (FOA) guidelines and requirements, collecting pre-award compliance forms, developing detailed line-item budget and contacting external sites as needed to collect subcontract documents and information, such as letter of intent, detailed budget or budget justification
- Ensures application is in compliance with award terms and conditions and applicable federal and state regulations.
- Ensures budget expenses are allowable, allocable and reasonable for specific project and proposal when developing a line-item budget.
- Initiates pre-application meeting with PI to discuss FOA and create a proposal-specific timeline for the PI and the PI’s designate.
- Helps develop financial reports for PI and Grants & Finance Administrator; completes special projects as needed
Administrative Support
- Serves as liaison between Grants Management Specialists and Research Accountants and the Principal Investigators.
- Works with Research Accountants to ensure invoices and FFRs are correct and timely.
- Acts as a resource for a Grants & Finance Administrator for questions relating to job duties.
- Assists investigators by answering questions regarding award(s) and the grants management process.
- Discusses strategies with PIs for continuous funding for research and manages current awards.
- Reads, interprets and assists PIs in understanding instructions in funding opportunity announcements.
Center Management
- Manages training, development and evaluation of assigned GFA.
- Manages financial and compliance risks related to sponsored programs with multiple sources of funding to include federal and non-federal awards, industry sponsored clinical trials and major philanthropic awards.
- Manages the program's large number of national and international subcontracts.
- Assists business manager with oversight of research center’s finance and representing the business office to leadership.
- Serves as the point person in handling all center-related matters in business manager’s absence.
- Assists business manager in development of standard operating procedures (SOPs) and policies and procedures.
- Acts as a subject matter expert for assigned topic.
Other Duties and Responsibilities
- Collects monthly effort reports.
- Manages all federal, non-federal and operational funding in each investigator’s portfolio to assist in the strategic decision-making process.
- Assists in fiscal year-end closeout process for grant-funding and participates in annual A-133 audit, including award preparation and auditor interviews.
- Drafts policy.
- Prepares, reviews, approves and submits both paper and electronic grant applications for federal and nonfederal sponsors, including PHS398, SF424 via grants.gov, FastLane submissions, HRSA Electronic Handbook submissions and Proposal Central submissions for various sponsors.
- Completes closeout reports for projects as they end and completes paperwork for grant transfers.
- Assists PI with completion of progress reports.
- Submits competing continuations and revised applications.
Organizational Accountabilities
Organizational Commitment/Identification
- Anticipate and responds to customer needs; follows up until needs are met
Teamwork/Communication
- Demonstrate collaborative and respectful behavior
- Partner with all team members to achieve goals
- Receptive to others’ ideas and opinions
Performance Improvement/Problem-solving
- Contribute to a positive work environment
- Demonstrate flexibility and willingness to change
- Identify opportunities to improve clinical and administrative processes
- Make appropriate decisions, using sound judgment
Cost Management/Financial Responsibility
- Use resources efficiently
- Search for less costly ways of doing things
Safety
- Speak up when team members appear to exhibit unsafe behavior or performance
- Continuously validate and verify information needed for decision making or documentation
- Stop in the face of uncertainty and takes time to resolve the situation
- Demonstrate accurate, clear and timely verbal and written communication
- Actively promote safety for patients, families, visitors and co-workers
- Attend carefully to important details - practicing Stop, Think, Act and Review in order to self-check behavior and performance
Primary Location
: Maryland-Silver Spring
Work Locations
:
Inventa Towers
1 Inventa Place
Silver Spring 20910
Job
: Accounting & Finance
Organization
: Office Grants Contrcts Finance
Position Status: R (Regular) - FT - Full-Time
Shift: Day
Work Schedule: 8 am - 4:30 pm
Job Posting
: Jun 15, 2023, 12:21:10 AM
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