During the COVID-19 emergency access to the Secretary of State’s building is limited. Applications may be dropped off in the Secretary of State Office’s Rotunda in the secured bin marked Human Resources.
DUTIES:
The California Secretary of State is seeking qualified applicants to fill multiple permanent, full-time Supervising Program Technician II positions in the Business Programs Division. Under the general direction of a Supervising Program Technician III and/or Section Manager, the incumbent works with a high level of independence and plans, organizes and directs the work of a moderate sized staff. Duties encompass the following:
Program Management - Directs, monitors, and evaluates the work of the staff and maintains performance standards within the unit. Interacts professionally with the public, via the telephone, mail, email and in person regarding filing documents and/or information requests, difficult questions or general inquiries. Trains new employees.
Personnel Relations - Ensures that employees abide by the Agency and Division policies and procedures, civil service practices and policies, and the mission of the Secretary of State’s office. Maintaining accurate attendance records, scheduling counseling meetings with employees, preparing memos and disciplinary actions and handling complaints as they arise. Conducts employee evaluations, initiates letters of commendation, schedules meeting with employees to encourage, motivate and provide opportunities for individual development. Reviews and approves Personnel Action forms and timesheets.
Coordination & Outreach - Prepares technical responses to difficult and sensitive correspondence where research, analysis and interpretation of statute or regulations are needed. Performs sensitive, difficult, and complex assignments, taking the most difficult and complex to the Supervising Program Technician III and/or Section Manager.
Operational Review - Monitors equipment and assists with evaluating the need for new equipment and the specifications necessary. Prepares weekly and monthly activity report summarizing the unit’s workload statistics and oversees records maintenance. Assists in modifying, revising, and storing of forms and documents.
Administrative - Participates in the scheduling and interviewing of candidates to fill vacancies within the division and makes recommendations of the selection of staff. Oversees office supply orders and orders for repair service of equipment. Performs other duties as required.
SUPPLEMENTAL QUESTIONNAIRE
Candidates must provide complete and concise detailed responses to the requested information below. Each answer will be evaluated separately. Responses such as “see resume” will be viewed as incomplete. Please limit your entire response to no more than 1 page in length using business professional font, font size and formatting. Application packets received without clearly titled “Supplemental Questions” will not be consider.
You will find additional information about the job in the Duty Statement.
You will find the Minimum Requirements in the Class Specification.
Job Code #:
JC-258534
Position #(s):
785-400-9925-XXX
Working Title:
Supervising Program Technician II
Classification:
SUPERVISING PROGRAM TECHNICIAN II
$3,559.00 - $4,458.00
# of Positions:
Multiple
Work Location:
Sacramento County
Job Type:
Permanent, Full Time
BACKGROUND CHECK
For Notary and Special Filings positions, the candidate must pass a Live Scan fingerprinting prior to being appointed to the position.
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 7/19/2021
Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process.Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Secretary of State
Attn: Marvin A. Noriel
1500 11th St - 4th Floor - Suite 475
Sacramento, CA95814
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
Secretary of State
Marvin A. Noriel
1500 11th St - 4th Floor - Suite 475
Sacramento, CA95814
08:00 AM - 05:00 PM
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.
In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
Please click on the link below to learn about the California State Civil Service Employee Benefits.
Benefits Summary
General State Employment Benefits and Protections
Click here to view more information about the outstanding benefits offered to State employees.
The Human Resources Contact is available to answer questions regarding the position or application process.
Human Resources Contact:
Marvin Noriel
(916) 653-6974
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:
Mike Green
(916) 653-6974
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Salaries do not reflect reductions arising from the COVID-19 pandemic. Information for actual reductions is available in the Human Resources Manual, Section 2113, Personal Leave Program (PLP) at http://hrmanual.calhr.ca.gov/Home/ManualItem/1/2113. Please refer to the section for Service Employees International Union (SEIU) – Bargaining Units 1, 3, 4, 11, 14, 15, 17, 20 and 21.
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
