The State of Colorado

Front Range Community College (FRCC), is the largest community college in Colorado. We were recently selected as a “Most Promising Place to Work” in Diverse Magazine. We have a strong commitment to inclusion, equity and diversity and we are actively seeking to hire a workforce that matches our student community and will support our Philosophy of Inclusion.

We are guided by the philosophy “One College, Many Communities.” Campuses share many common values, goals, and practices, but are also given the opportunity and flexibility to develop unique cultures and programs that serve individual communities. In addition, we have a clear vision outlined in its strategic plan. For more information, visit the following: www.frontrange.edu and VISION 2020. FAIR LABOR STANDARD ACT DESIGNATION (FLSA): The FLSA designation for this position is non-exempt, therefore would be eligible for overtime. 

This position is located at the Larimer Campus in Fort Collins, CO.

GENERAL SUMMARY: 

Front Range Community College (FRCC) aspires to be an inclusive workplace, where we honor and value the unique contributions of our diverse students, employees and communities. The Human Resource department supports the mission and values of FRCC by providing strategic leadership; supporting employee engagement and ensuring opportunities for all as it relates to recruitment and selection; job analysis, classification, training and development of staff; performance appraisal; compensation; employee rights and due process related to discipline and grievances; legislative and legal compliance; accurate disbursement of information and maintenance of the Human Resources management information system. 

As the Administrative Assistant III, you will provide operational support to the human resources office at the Larimer Campus (LC). The position will have the primary responsibility of onboarding and processing bi-weekly employee information into the Human Resources Information System (HRIS) and Banner for payroll. As well as handling time and leave tracking, updating employee files, and processing salary and employment verification requests for all LC employees. You will provide support to the LC Human Resources Generalist.

DUTIES:

New Employee Onboarding

• Process and enter background checks for employees and volunteers for Larimer Campus (LC).
• Introduce new employees to the onboarding process including electronic and paper forms for employees.
• Ensure all paperwork is accurate and complete before entering into the HRIS system.
• Process form I-9 documents and send notifications to supervisors/employees of upcoming expiration of visas, form I-9's, and resident and other immigration paperwork. 

Human Resources Data/Payroll Processing

• Set up employee in Banner by generating the employee I.D. number ensuring accuracy of data entered.
• Calculate, adjust and enter all payroll data for LC employees on the Bi-weekly pay schedule.
• Review and approve instructional payroll contracts.
• Troubleshoot for payroll issues and generate appropriate solutions.
• Staying abreast of payroll policies and procedures.
• Serve as liaison between employees and payroll officers.
• Set up appropriate deductions for students working during the summer. 

Records and Data Management

• Responsible for data imaging, scanning and maintenance of employee and HR files to ensure compliance with state system archival requirements and FRCC HR processes to include, but not limited to, new hire paperwork, payroll documents, performance related documents, and annual disclosures.
• Routinely, perform internal audits on HR files and ensure accuracy of student employee work.
• Process Public Service Loan Forgiveness (PSLF) applications and Tuition Reimbursement requests for employees.

Time and Leave Management

• Monitor, process and track Time/Leave requests for Larimer Campus employees including regular, Family Medical Leave Act (FMLA), Leave Without Pay (LWOP) and Workers Compensation leave types.
• Assist with entering Workers Compensation claims into vendor site.
• Using state rules and board policies, ensure leave policies and procedures are consistently applied to all employees.
• Calculate leave exceptions for payroll purposes.
• Assist employees and supervisors with questions on timesheets and leave requests.
• Perform annual leave roll over from one fiscal year to the next.
• Calculate final leave balances for terming employees and updating the HRIS with final balances. 

Office Support

• Provide administrative support to the HR Generalist to include managing appointments and room reservations, assembling and organizing the documents for CORA requests and legal processes. Compose and prepare correspondence, memos, and spreadsheets as needed.
• Handle and/or assist in HR special projects.
• Provide customer service to all staff, student employees and external customers.
• Respond to inquiries regarding HR related matters, as determined appropriate according to knowledge base.
• Distribute mail, send/receive faxes, ensure availability of forms and inventory, coordinate set-up of special functions (i.e. training sessions, meetings).
• Purchase office supplies for the Larimer Campus HR department using P-Card; reconcile P-Card with purchasing department.
• Serve as back-up to other campus HR departments for all duties, committees and special projects.

MINIMUM QUALIFICATIONS:

Education and Experience:

Thirty-six months (36) of higher level clerical experience which includes six (6) months of experience in Human Resources. The primary function of your job must be clerical. Effective verbal and written communication skills are necessary for success in this position. (Part-time experience will be pro-rated). Do not use "SEE RESUME" statements on the application; your application must be completed in detail documenting your experience.

SUBSTITUTION: College, university, from an accredited institution may substitute for the clerical experience as listed above on a year for year basis. (A COPY OF YOUR TRANSCRIPT VERIFYING THE REQUIRED CREDITS MUST BE RECEIVED BY APPLICATION DEADLINE, IF SUBSTITUTION IS USED TO MEET THE MINIMUM REQUIREMENTS)

REQUIRED COMPETENCIES:

• Attention to Detail: Process large amounts of data entry and complete audits and reconciliations.
• Critical Thinking: Review and enter payroll records. Calculate time and leave balances.
• Equity, Inclusion and Diversity: Work with employees from diverse background and experiences. Work with new hires during the onboarding process to ensure they feel welcomed and supported.
• Customer Service: Provide support to new employees through the onboarding process. Provide support to customers regarding related to Human Resources.
• Communication (Written & Oral): Communicate with new staff during the onboarding process. Provide accurate, timely, and detailed information to staff and customers.
• Excel: Update and maintain payroll and budget spreadsheets.
• Data Entry & Processing: Enter compensation and payroll information into the HRIS. Enter new employee information into the HRIS system.

NECESSARY SPECIAL REQUIREMENT & CONDITIONS OF EMPLOYMENT: Must submit to and successfully complete a pre-employment background check. Felony convictions or conviction of crimes of moral turpitude or convictions of misdemeanors related to the job duties may disqualify you from consideration for this position. Should your background check reveal any charges and convictions, it is your responsibility to provide Front Range Community College, Office of Human Resources with an official disposition of the charges.

APPEAL RIGHTS:

If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.

An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email (dpa_state.personnelboard@state.co.us), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.

For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules. 

IMPORTANT NOTE TO APPLICANTS: FORMER EMPLOYEES OF COLORADO COMMUNITY COLLEGE SYSTEM OR ONE OF ITS 13 COLLEGES, WHO WERE DISCIPLINARILY TERMINATED OR RESIGNED IN LIEU OF TERMINATION, MUST DISCLOSE THIS INFORMATION ON YOUR APPLICATION. Applications are a part of the selection/employment process and will be reviewed to determine if you meet the minimum requirements for the position. Review of your application materials may be the only step of the exam process for this position. Be sure your application specifically addresses the requirements as listed in the minimum requirements. If documents (transcripts, licenses, certificates, etc.) are required make sure you include them in your application packet. Address your experience, work products, and accomplishments as they relate to the position duties and minimum requirements. Attach additional pages if necessary to fully explain your experience and accomplishments. Failure to include the required information and/or documents by the application deadline may result in your application not being considered for the position. Applications must be completed in their entirety (the words "See Resume" on the application are NOT acceptable) and SIGNED to be accepted. Resumes and cover letters will not be accepted in lieu of the official E Form application (Online).

The deadline for RECEIPT of application materials is 11:59 p.m. on the closing date. Should transfers be looked at separately, please note that temporary appointments are not eligible to be considered as Transfers. Your application will be reviewed by a Human Resource Specialist to determine if you meet the minimum requirements for this position. If there are questions related to your qualifications your application will be given a second review.

If your application is still rejected you have the right to have your rejection reviewed by the State Personnel Director. To request this review you must include: 1) Job title; 2) Agency involved; 3) Name of the agency representative spoken to during informal resolution attempts; 4) Date(s) of the conversation; 5) specific issue: and 6) reason(s) it is believed the decision was arbitrary, capricious, or contrary to rule or law. This request for review should be directed to: State Personnel Board, 633 17th Street, Suite 1320, Denver, CO 80202-3604 or fax to 303-866-5038. Contingent upon the number of applications received, testing could be conducted for this position. To request ADA accommodations in testing for this examination, contact: Human Resources, 2190 Miller Drive, Longmont, CO 80501, (303) 678-3800.

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

Front Range Community College is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, JoAnne Wilkinson, at joanne.wilkinson@frontrange.edu or call 303-678-3707.

Pregnancy Related Accommodations, Colorado Anti-Discrimination Act (CADA)

The Colorado Anti-Discrimination Act (CADA), allows applicants to request a reasonable accommodation for health conditions related to pregnancy or the physical recovery from childbirth.

If you are an individual who wishes to request reasonable accommodations for an exam, you must do so at least three days prior to the administration of the exam. Please refer to the contact information on the exam scheduling notice or on the specific job announcement.

Notice to Prospective Employees:

Front Range Community College is required by the Clery Act of 1990 to notify prospective employees, current employees, students and applicants where to access our Campus Security Report. The report is updated and published annually in accordance with the Higher Education Amendments of 1998, Federal Student Right-to-Know, the Federal Drug-free Schools and Campuses Act of 1989. This report contains information about:

• Front Range Community College's alcohol and other drug policy
• VAWA policy
• Campus security policies
• Campus/community resources
• Where to find registered sex offender information
• Crime statistics for the previous three calendar years
• Reporting crimes

The Campus Security Report can be accessed in two ways:

1. By going to the internet website at: Clery Act Information (Download PDF reader) (Download PDF reader) (Download PDF reader)

Printed copies of the FRCC Campus Annual Security Report are available on request through the Dean of Students Affairs Office and any college Campus Security and Preparedness Office.