IPG Mediabrands

Position Summary

The HR Coordinator handles a variety of HR related administrative duties within a tight-knit and high performing HR team, who sit centrally to service all brands within the Mediabrands portfolio. The HR coordinator manages our end-to-end employer sponsored visa program and is the first point of call for all HR queries.

Job Responsibilities

• First point of contact for all HR related queries.
• Liaising with the HR Manager & HR Director on queries relating to their brands.
• Effectively support candidates during onboarding stage to ensure a timely and quality experience.
• Generate contracts, background checks, manage new starter documentation.
• Contribute to the brands People & Culture projects relating to employee experience.
• End to end management of the employer sponsored visa program.
• Work in partnership with the Payroll team on new starters, employee variations & exits.
• Preparing Employment variation letters and other ad-hoc documentation.
• Initiate exit interviews and report on themes.
• Manage the central HR inbox and respond to all queries in the allocated timeframe.
• Support the implementation of key projects and strategic initiatives.
• Support the roll out of new HR initiatives, processes etc.
• Support the roll out new HR software.
• Clerks Award employees onboarding, training and reporting.
• Support the development of enhancing our employee experience both centrally & in the brands.
• Develop new HR policies and processes where required and updating existing policies.
• Collaborate with Talent team to support the focus on attracting, retaining and development top talent.
• Work with the HR Manager on projects (e.g., Workplace, Clerks, Flexibility, HR Audits)

Desired Skills & Experience

A HR professional with 1-2 years’ experience with a contemporary and flexible approach to HR:

• Similar experience in a HR Coordinator role in a highly regulated HR environment.
• Ability to manage conflicting priorities and manage expectations within tight timeframes.
• Ability to work well under pressure whilst upholding high standards.
• Ability to liaise, mediate and negotiate with stakeholders at all levels.
• High level communication skills and high emotional intelligence.
• Well-developed verbal communication and interpersonal skills, with proven ability to build rapport, interact effectively at all levels and provide support and advice.
• Strong attention to detail.
• Forward thinking and collaborative.

IPG Mediabrands is the media and marketing solutions division of Interpublic Group (NYSE: IPG). Mediabrands manages approximately $40 billion in marketing investment globally on behalf of its clients and provides strategic services and solutions across its award-winning, full-service agency networks UM and Initiative and through its innovative marketing specialist companies Reprise, Magna, Orion, Rapport, Healix, Mediabrands Content Studio and the IPG Media Lab. Mediabrands clients include many of the world’s most recognizable and iconic brands from a broad portfolio of industry sectors. The company employs more than 13,000 marketing experts in more than 130 countries representing the full diversity of humanity. For more information, please visit our website: www.ipgmediabrands.com.