University of Utah

Department 00146 - Hinckley Institute Of Politics Job Summary

Program Specialists

The Hinckley Institute of Politics at the University of Utah is seeking a talented, energetic professional to manage its local internship program and provide support for other Hinckley programs in a dynamic, professional, student-focused environment. The position has daily interactions with prospective and current Hinckley students, alumni, faculty, other University staff, and community partners. This person must have strong communication and project management skills, be an effective team player, able to handle multiple tasks, and be an excellent organizer.

Learn more about the great benefits of working for University of Utah: benefits.utah.edu

Responsibilities

Hinckley Local Programs:

• Manage the Hinckley Institute Local Internship Program by overseeing the application process, interviewing and vetting students, analyzing their skills and internships-readiness, and coordinating the internship placement process.
• Work with intern host-offices such as local non-profits, government offices, and businesses to manage existing internship agreements and expand opportunities.
• Serve as a resource for students to answer questions and advise on issues associated with all components of Hinckley internship programs and classes.
• Assist in maintaining an accurate and detailed database of all Hinckley students and alumni.
• Manage internship, scholarship and other student position application platforms and processes.
• Assist with other special projects.

Internship Outreach and Recruiting:

• Significant interpersonal communication with prospective Hinckley interns in-person and through e-mail.
• Provide ongoing communication to prospective students and applicants.

Special Projects:

• Lead, organize, and/or assist with other Hinckley projects.
• This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Minimum Qualifications

EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).

Program Specialists, I: Requires a bachelor’s (or equivalency) + 2 years of directly related work experience or a master’s (or equivalency) degree.

Preferences

• Previous experience with Hinckley internships and/or courses.
• Strong interpersonal and relationship building skills.
• Results oriented and achievement driven.
• Ability to work independently.
• Excellent oral, written, and telephone communication skills and the ability to relate well to executives.
• Collaborative in approach and open to new concepts and ideas.
• Strong computer skills including proficiency in Microsoft, Google Drive, Adobe, Box, Salesforce, Qualtrics, etc.
• Experience learning and managing various software programs and website editing or willingness to learn.
• Preference will be given to those able to work occasional evenings and weekends, as required.

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.

Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the: University of Utah Non‑Discrimination page.

Online reports may be submitted at https://oeo.utah.edu

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As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members, a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.