Boise State University

Job Summary/Basic Function:

Perform complex clerical, office administration, and public relations assignments and related work.

Level Scope:

Applies skills and job knowledge in area of specialization; may adapt procedures, operations, techniques, tools, materials, and/or equipment to meet needs of area of specialization; may work on non-routine tasks; resolves issues/makes working decisions within area of specialization or responsibility with minimal supervision.

Essential Functions:

60% of Time the Administrative Assistant 2 must:

• Responsibility for financial record keeping including monitoring budgets, preparing financial transactions.
• Supervise student support staff or have leadwork responsibilities.
• Commitment to excellent customer service.
• Independently problem solve.
• Manage incoming and outgoing communication of the department. Create agendas, manage document attachments, and take minutes of department meetings.
• Help with the research, compilation, and organization of materials for administrators’ use in problem resolution.
• May attend meetings to relay and collect information.

35% of Time the Administrative Assistant 2 must:

• Greet incoming patrons and students.
• Submit Travel Authorizations and process travel requests using the university purchasing card.
• Submit expense reports and invoice payments for reimbursements.
• Understand the funding source string system within COBE.
• Allocate and reconcile on PCard expenses in Works.
• Submit employment changes (funding, hiring, extending end dates, supervisor changes).
• Assist with hiring, supervising, and supporting undergraduate and graduate students or graduate assistants, teaching assistants, and research assistants.
• Coordinate mail, shipping, and receiving items.
• Help organize department events.

5% of time other duties as assigned.

Knowledge, Skills, Abilities:

• Ability to compose official correspondence, reports, research papers and other complex documents; provide administrative support to the department chair and faculty; maintain manual and electronic record management systems.
• Some knowledge of supervisory practices; bookkeeping; financial software; state and local government organization structure, functions, and decision-making processes.

Minimum Qualifications:

Good knowledge of: office support functions including word processing; filing; composing a variety of business documents; reception; and researching, compiling, and summarizing data for reports.

Experience: in interpreting, applying and explaining complex information such as regulations, policies or services; independently solving problems/performing liaison activities in a work setting; coordinating activities requiring complex arrangements.

Preferred Qualifications:

Experience with (not required but preferred):

Bronco Hub, financial transactions, budget processes and reports, Purchasing and P-card usage and compliance, Payment Works, PageUP, Independent Contracts, Travel Authorizations and Reimbursements, Google Workspace, Zoom, Peoplesoft, Wordpress, Qualtrics, Adobe Acrobat Pro. Interpreting university policies and procedures. Some knowledge of social media, event planning and coordinating.

Salary and Benefits:

Salary range is $20.28 to $23.32 an hour and is commensurate with experience. Boise State University provides a best-in-class benefits package, including (but not limited to):

• 12 paid holidays AND the University is closed between Christmas and New Year's (requires use of 3 vacation days)
• Between 12-24 annual paid vacation days for full-time Professional and Classified staff depending on position type and years of service
• 10.76% University contribution to your ORP retirement fund (Professional and Faculty employees)
• 11.96% University contribution to your PERSI retirement fund (Classified employees)
• Excellent medical, dental and other health-related insurance coverages
• Tuition fee waiver benefits for employees, spouses and their dependents
• See our full benefits page for more information!

Required Application Materials:

• Resume
• Three references

About Us:

Nestled along the Boise River and steps from the state capitol, Boise State University fosters a vibrant and welcoming academic environment that fuels student and employee success. We’re a trailblazing institution, nationally recognized for our innovative spirit and commitment to positive impact on Idaho and beyond.

Boise State is proud to be recognized by Forbes as the only Idaho employer listed in the top 100 of all national midsize and large employers. We’re building a thriving community of faculty and staff whose unique skills, experiences, and perspectives come together to create a rich and rewarding academic experience. Applications from all backgrounds are welcomed.

Learn more about Boise State and living in Idaho’s Treasure Valley at https://www.boisestate.edu/about/