Job Title
FBS Coordinator I
Agency
Texas A&M University
Department
Finance - College of Arts and Sciences
Proposed Minimum Salary
Commensurate
Job Location
College Station, Texas
Job Type
Staff
Job Description
A Glimpse of the Job
The Finance & Business Services Coordinator I, under general supervision, is responsible for processing a variety of general accounting/business tasks of Texas A&M Centralized Finance and Business Services, which may be specific or unique to a department/college, as well as providing general finance support to department personnel. Does not supervise others.
Essential Duties
Business Support
- May enter and review travel expense reports
- Meets established processing goals as directed
- May prepare and update standard reports
- May assist with account verification or reconciliation and research discrepancies
- May assist with gathering transaction data/information
Accounting/Documentation
- Prepares and coordinates documentation of basic purchasing documents including vouchers, payment cards, and vendors
- Enters documentation for contracts, receipts, and invoices in the appropriate system with minimal errors
- Reviews documents for mathematical accuracy, proper coding, compliance, and approval as directed
- Assigns commodity or account codes to requisitions and invoices as directed
- May review financial transactions for compliance
Customer Support
- May coordinate problem-solving and/or training for customers on tracking, payment issues or general expense questions
- May coordinate a specialized task for one or more units
- May research and communicate policies and procedures to unit or departments
- May provide customer service
Departmental Tasks
- Maintains application process for employee credit cards, including tracking usage, identifying need, maintaining cardholder listings, and monitoring credit limits
- Files backup documentation for transactions and account activity; processes corrections and transfers as needed
- Assists with year-end closing activities as required
- Serves as backup for accounts receivable processing
- Serves as backup for processing Texas A&M Foundation vouchers and transfers
- Serves as backup for posting department scholarships
What You Need to Know
Salary: Compensation will be commensurate to selected hire’s experience.
Cover Letter/Resume: A cover letter and resume will assist us in our review of your application materials. These can be uploaded on the application under CV/Resume.
Required Education and Experience
- High School diploma or equivalent combination of education and experience
- Four years of related experience
Other Requirements and Factors
- This position is security sensitive
- This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures
- All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements
Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume’ or use a LinkedIn profile to pre-populate the online application.
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.
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