John Hopkins University

Researchers at Johns Hopkins University conduct clinical trials and clinical studies to discover new ways to prevent and treat diseases and other health problems. The division of Pulmonary is seeking a Research Program Assistant who will support the research team by implementing steps and processes of a clinical research protocol. The position will perform both administrative tasks related to day-to-day clinical research operations, and protocol-related duties requiring an understanding of research procedures.

Specific Duties & Responsibilities

• Data entry, management and calculations using a computerized database, word processing and enter, manage, and calculate data using a computerized database, word processing, and spreadsheet software, review data input for accuracy and completeness.
• Prioritize effectively and work on multiple tasks with concurrent deadlines; demonstrate excellent time-management skills and efficiency.
• Assist the coordinator in screening patient eligibility for studies; identify study participants and participate in recruitment for various clinical trials.
• Assist in study coordination, including facilitating administration of study interventions and coordinating with hospital clinicians and personnel.
• Assist the coordinator in orienting new staff to study procedures.
• Collect and maintain staff records, including certificates of completion for mandatory IRB courses.
• Assist co-workers and students/trainees in prioritizing workflow to optimize efficiency and productivity.
• Anticipate and respond to program needs based on awareness of routine and repeated job functions.
• Actively communicate updates to supervising clinical coordinators, collaborators, administrators, clinicians, and program leaders about patient enrollment, treatment, eligibility, and data-collection status via verbal and written communication.
• Identify appropriate patients for the clinical program.
• Maintain a high level of motivation and a positive attitude toward job functions.
• Communicate with program sponsors, coordinators, and collaborators.
• Maintain filing systems for electronic and paper patient records.
• Maintain compliance with HIPAA guidelines.
• Attend regular group meetings (weekly or monthly).
• Obtain consent and HIPAA authorizations from eligible patients.
• Administer standardized surveys to patients or proxies by phone or during inpatient, clinic, or home visits.
• Support cohort retention by calling and mailing patients with appointment reminders and by scheduling and completing research visits.
• Conduct standardized patient assessments during inpatient, clinic, or home visits; escort patients through the hospital during visits.
• Maintain logs of patient screening, research visit scheduling, and data collection.
• Set up and take down equipment for patient testing.
• Conduct literature searches and organize data for program-related reports and papers.
• Prepare study documents for IRB submission as needed.
• Follow all written and unwritten program practices, procedures, and protocols.
• Organize and file patient records; prepare and maintain program materials.
• Prepare weekly reports of work hours and activities for supervisor review.
• Demonstrate and model a positive work environment, including high motivation, a positive attitude, good judgment, tact, and sensitivity in interpersonal interactions with research staff, investigators, and students.
• Know the informal policies, procedures, and practices necessary to conduct the normal function of the unit; be aware of the position’s role and its potential impact on the unit.
• Pack, transport, ship, receive, and process study samples.
• Create and update SOP manuals.

This description is a general statement of regularly performed major duties and responsibilities. It does not exclude other duties as assigned.

Minimum Qualifications

• High school diploma or graduation equivalent.
• One year of related experience.
• Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

• Bachelor’s Degree in a related field.
• Some college courses.

Classified Title: Clinical Research Assistant

Job Posting Title (Working Title): Research Program Assistant (Pulmonary)

Role/Level/Range: ACRO40/E/02/CB

Starting Salary Range: $15.40 - $23.25 HRLY ($24,856 targeted; Commensurate w/exp.)

Employee group: Casual / On Call

Schedule: 19 hours as needed (M-F)

FLSA Status: Non-Exempt

Location: School of Medicine Campus

Department name: SOM DOM Pulmonary

Personnel area: School of Medicine

Total Rewards

The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Education and Experience Equivalency

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies

Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law

https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit: https://accessibility.jhu.edu/.

Vaccine Requirements

Johns Hopkins University requires all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

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