System One

Job Title: Sr Administrative Assistant

Location: San Rafael, CA, United States

Type: Contract

Compensation: $25.00- $34.89

Contractor Work Model: On-Site, Hybrid Role (Need to be in San Rafael Office When Needed, Approximately 5 days per month)

Hours: 40 hours per week

Overview

Leading biotechnology company looking for an experienced Sr. Administrative Assistant. Ideal candidates should have at least 5 years administrative experience in the biotechnology or pharmaceutical industry. As well as experience with SAP/SRM contract management experience.

Responsibilities

• Coordinate and organize meetings, conference calls, and offsite events, including logistics, technical setup, catering, and minute-taking
• Manage travel arrangements, including flights, accommodations, and transportation, ensuring adherence to budget and policy guidelines
• Prepare and process expense reports using Concur or similar systems, ensuring accuracy and timely reimbursement
• Oversee office supplies and departmental inventory management
• Serve as the point of contact for IT issues, supporting ongoing team productivity
• Participate actively in GPS meetings, contributing to effective communication and operational continuity
• Maintain and coordinate departmental calendars, supporting leadership and staff scheduling
• Submit and track contract requests within BioMarin’s contract management system
• Reconcile departmental invoices and monitor financial transactions
• Develop and update departmental project trackers, follow up on deliverables, and prepare status reports
• Organize and maintain departmental files within BioMarin’s document management system
• Manage contact lists and organizational charts to reflect department changes

Requirements

• Minimum of 5 years administrative experience, preferably supporting pharmacovigilance or biotech/pharmaceutical functions
• Proven experience with SAP/SRM contract management systems
• Advanced proficiency in Microsoft Office Suite, Concur, SharePoint, and other business tools
• Strong organizational, planning, and coordination skills in fast-paced environments
• Excellent written and verbal communication abilities
• Ability to work independently with initiative and attention to detail
• Bachelor’s degree highly preferred

Ref: #558-Scientific

System One, and its subsidiaries including Joulé, ALTA IT Services, TeamPeople, and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.