The Planet Group

Job Description

Location: Stanford, CA

Travel: No

Duration: 5 months

Schedule: Hybrid, onsite 3 days/week

Pay Rate: $42 to $45/hour (DOE)

Job Overview:

Seeking a temporary Program Coordinator to support the education and research team’s events, meetings, and program activity portfolio. Working closely with the Managing Director of Research and Campus Engagement, the coordinator will manage day-to-day program operations across a dynamic, fast-paced portfolio of events, meetings, and programs that support scholars, fellows, and students coordinating logistics, communications, and administrative support. It offers an excellent opportunity to gain hands-on experience in program and event management.

Job Responsibilities:

• Program & Event
  • Coordinate logistics for weekly seminars, workshops, and special events, including scheduling, space reservations, onboarding, catering, calendar invitations, virtual meeting setup, and on-site logistics
  • Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial research, editing, and fact-checking
  • Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites
  • Assist with other unit and/or coordinator’s workshops, seminars, and program-specific events during peak programming periods
• PhD Student and Postdoc Engagement
  • Monitor attendance and participation, manage mailing lists, track program status changes, and serve as a primary point of contact for scholar communications and follow-up
  • Provide administrative and logistical support for postdoctoral appointments on an as-needed basis, including coordination with relevant departments and personnel.
• Finance & Purchasing
  • Manage purchasing cards, purchase orders, travel reimbursements, and track these across multiple programs/events
  • Track program funding and participation by fiscal year and liaise with the finance team and/or other program coordinators to resolve funding, billing, and compliance matters
• Operations
  • Oversee office supplies, shared space, and day-to-day operational needs.
  • Manage calendars and travel for leadership, and support internal data management and tracking projects.

Job Qualifications:

• High school diploma or equivalent and six years of administrative experience, or combination of education and relevant experience
• Advanced computer skills and demonstrated experience with office software and email applications
• Proven success in following through and completing projects
• Excellent organizational skills and attention to detail
• Excellent verbal and written communication skills
• Excellent customer service and interpersonal skills
• Ability to prioritize, multitask, and assign work to others
• Ability to take initiative and ownership of projects
• Ability to routinely and independently exercise sound judgment in making decisions

The staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly, never provide banking information during the application process and always double check the email address of the Recruiter to ensure it’s from an official Planet domain (@theplanetgroup.com or @launchcg.com) - and not a domain with an alternative extension like .net, .org or .jobs.

The Planet Group and our companies are equal opportunity employers. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect. We believe that diversity, equity and inclusion enable us to better meet our mission and values while serving our clients across the globe. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.