The Planet Group

Job Description

As an HR Event Coordinator with a primary focus on Learning & Development events, you’ll play a central role in planning, coordinating, and delivering high?quality learning experiences across the organization. In this role, you’ll work closely with L&D program owners, HR partners, facilitators, vendors, and participants to ensure that every event runs smoothly from start to finish.

Responsibilities

• Plan and coordinate L&D events —including our flagship people manager development program — ensuring all logistics run smoothly from pre?planning through post?event follow?up.
• Manage scheduling and calendars across multiple time zones, securing facilitators, venues, and participant availability while anticipating and resolving conflicts.
• Support all onsite and virtual event logistics, such as room setup, materials preparation, technology support, catering, participant check?in, and vendor coordination.
• Provide timely updates and clear communication before, during, and after each event.
• Maintain accurate event records and tracking, including attendance rosters, registration lists, feedback surveys, and program documentation.
• Monitor registration and capacity, proactively identifying sessions that require additional communication, resourcing, or scheduling adjustments.
• Gather and share post?event feedback to help evaluate program effectiveness and drive continuous improvement across L&D offerings.
• Contribute to other HR projects, events, and initiatives that enhance our employer brand and employee experience as needed.

Qualifications

• Bachelor’s degree or equivalent experience
• 1–3 years in event coordination, HR, or administrative support — preferably in a fast-paced environment
• Exceptional organizational skills with the ability to prioritize competing demands
• Strong written and verbal communication skills
• Comfort navigating scheduling tools and virtual meeting technologies (Zoom & Teams)
• Pay range is $34-38/hr

The staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly, never provide banking information during the application process and always double check the email address of the Recruiter to ensure it’s from an official Planet domain (@theplanetgroup.com or @launchcg.com) - and not a domain with an alternative extension like .net, .org or .jobs.

The Planet Group and our companies are equal opportunity employers. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect. We believe that diversity, equity and inclusion enable us to better meet our mission and values while serving our clients across the globe. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.