This role supports senior leadership by overseeing administrative operations, coordinating priorities, and enabling day-to-day effectiveness across the Commercial organization. The Executive Assistant partners closely with cross-functional stakeholders to keep initiatives moving forward, ensure seamless communication, and maintain organization in a fast-moving environment.
Key Responsibilities
- Provide comprehensive administrative and operational support to senior commercial leadership, enabling focus on strategic objectives
- Coordinate logistics for internal and external meetings, leadership sessions, and company events, including off-site planning and vendor coordination
- Prepare, edit, and format professional presentations, spreadsheets, and written materials using Microsoft Word, Excel, and PowerPoint
- Attend recurring leadership meetings and prepare clear, concise summaries and action items for distribution
- Support reporting and data-related requests by gathering information, organizing inputs, and maintaining documentation
- Draft correspondence, reports, and other communications on behalf of commercial leadership
- Manage complex calendars, including scheduling meetings, confirming commitments, and resolving conflicts
- Coordinate domestic and international travel, including itineraries and accommodations
- Proactively monitor upcoming deadlines, priorities, and commitments to ensure readiness and alignment
- Act as a welcoming first point of contact for visitors, partners, and vendors, reinforcing a professional and positive brand presence
Qualifications
- Bachelor’s degree preferred or equivalent professional experience
- Minimum of four years supporting senior-level or executive leadership
- Strong written and verbal communication abilities
- Exceptional organizational skills with a high level of accuracy and follow-through
- Proven ability to manage multiple priorities and meet deadlines in a dynamic environment
- Comfort operating in a fast-paced setting with shifting demands
- Solid understanding of administrative best practices and office operations
- Advanced proficiency in Microsoft Office applications, with the ability to quickly learn new tools
Compensation: $100,000 - $120,000
Salary is based on a range of factors that include relevant experience, knowledge, skills, other job-related qualifications.
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