Port Authority of New York & New Jersey

Description

Position at The Port Authority of NY & NJ

About the Role

The Management and Budget Department (“MBD”)— located in the Chief Financial Officer’s finance suite—is a collaborative team of approximately 25 team members who: 1) coordinates the development and consolidation of the agency’s annual 5-year budget process to ensure sound fiscal stewardship of the agency’s resources; 2) leads centralized financial oversight and performance reporting, with a particular focus on cost control and management; 3) evaluates new and existing resources and programs for efficiency and conformance with management objectives and financial strategies; and, 4) manages and operates the agency’s enterprise budgeting system BudgetPro, including the associated Smart View Excel-based add-on.

As a Department we value diversity and inclusion, collaboration, innovation, and a continuous improvement mindset. The General Manager, as a key member of the MBD leadership team, is instrumental in helping to foster a positive work environment where these values are imbued.

The General Manager of Budget, Consolidation & Reporting (BCG) is both a key leader of the MBD team, will oversee a division of approximately 8 team members within two sub-divisions each with a Supervisor and supporting Analysts, ultimately reporting to MBD’s Director and Deputy Director. While the General Manager is directly responsible for their team members, this position requires close coordination and collaboration with staff across the finance suites, Human Resources, TEC and with finance teams, across the agency’s Line and Staff Departments.

The General Manager will oversee the daily operations of the BCG division. which is responsible for consolidating the Agency’s budget and financial performance in conjunction with other divisions in the MBD and in collaboration with TEC to maintain and promote the best use of the Agency’s budget system, BudgetPRO.

Overall, the General Manager is responsible for: 1) development of the agency labor budget by working with MBD Comptrollers, and Human Resources in developing the budget and actual payroll factors (fringe benefits and union accruals) and completing analysis as needed on union contract proposals; 2) overseeing the consolidated review and presentation to Executive staff the analysis of monthly financial performance to highlight and resolve issues and raise concerns; 3) Coordination of annual Budget approval documents including: the Agency’s Budget Book, Executive Presentations, Memorandums and the annual application to the GFOA coordinating the thorough review of all agency resource requests; 4) Regular overtime an productivity reporting and analysis 5) advancing a continuous improvement mindset within the division to consistently improve and streamline operations and provide greater transparency and insights into financial and operational performance; and, 6) completing ad-hoc assignments , including analyses, presentations and reports, in response to requests and needs of senior leadership.

Responsibilities

• Present the Agency’s financial performance and projections to Executive staff, highlighting areas of concern and presenting potential mitigation strategies.
• Consolidation of the Agency's budget, one that is fiscally sound and supports the Agency's operating and capital goals and objectives
• Preparation of the annual Budget Book; develop Executive briefing documents and presentations for the delivery and approval of the annual budget
• Maintain the Agency's budget system (Hyperion EPM) in collaboration with TEC and its contractors; Enhance the system to meet the needs of 350 budget preparers for current and future needs. Additional responsibilities include providing customer service, training and assistance via the BudgetPRO hotline including the development of new or updating of existing training materials
• Play a key role in the labor budget by developing the budget payroll factor and monitoring accrued costs. On an as needed basis, complete analysis related to expired union contract negotiations and hourly rates used for reimbursement by external stakeholders
• Overseeing the analysis and assessment of the agency’s labor, overtime hours and labor productivity reporting, including development of budget targets, year-end forecasts and projections, to monitor adherence to budget and coordinate offsets and cost reduction strategies as required.
• Directly supervising and managing the division’s staff, including supporting employee engagement and leadership development, and completing annual performance management reviews and individual development plans;
• Facilitating process and continuous improvement efforts to advance workload efficiencies and provide greater transparency and insights into financial and operational performance; and,
  • Including efforts to deploy more innovative ways to analyze and present data with tools such as PowerBI, Microsoft apps, etc.

Minimum Qualifications

Who We’re Looking For

You’ll need to have…

• A Bachelor’s degree from an accredited college or university in Finance, Accounting, Business, or a related field OR at least 10 years of experience with complex financial analyses, accounting, and/or Budgeting;
• At least 5 years of experience in complex financial analysis and/or Budgeting within a large organization; and,
• At least 5 years of supervisory experience directly supervising and leading a team of employees, contractors, and/or consultants.

Desired Qualifications

• Ability to lead, motivate, mentor, develop, and engage staff;
• Demonstrated strong interpersonal and conflict resolution skills with the ability to effectively interact with Port Authority staff and external stakeholders at all levels;
• In-depth knowledge of Departmental operations and finances (including Budgeting and financial reporting process and accounting structures) at the Port Authority or similar sized organizations;
• Proven ability to identify and analyze financial and operational issues, and ultimately recommend solutions and/or alternatives;
• A customer experience mindset with a commitment to continuous improvement;
• Excellent oral and written presentation skills, with a particular focus on details; and,
• Proficiency with desktop applications in Microsoft Office Suite such as Word, Excel, PowerPoint, and experience with the agency’s corporate systems, including SAP, PeopleSoft, BudgetPro, and Cognos.

Selection Process

The application process varies by position, but typically includes an initial phone interview for qualified candidates, followed by a more in-depth interview(s) and/or assessment(s). Selected candidates who are made a conditional job offer will be asked to undergo a background check.

Compensation & Benefits

The Port Authority of New York and New Jersey offers a competitive benefits package and a professional environment that supports development and recognizes achievement. Click here for more information about benefits, our culture, and career development opportunities.

The Port Authority of New York and New Jersey anticipates that the actual salary offered to a successful candidate will depend on aspects such as experience, knowledge, skills, abilities, and internal factors. The expected compensation range for this role is:

Minimum: $129,090 Midpoint: $167,832 Maximum: $206,570

In accordance with Port Authority policy, this position permits employees to work remotely a maximum of one day per week, subject to operational and business needs.

How to Apply: Interested candidates should apply to this job by clicking on the "Apply Now" button and submitting a resume. The Port Authority of NY & NJ welcomes veteran and military spouse applications. Only applicants under consideration will be contacted. About The Port Authority: Founded in 1921, the Port Authority of New York and New Jersey builds, operates, and maintains many of the most important transportation and trade infrastructure assets in the country. The agency's network of aviation, ground, rail, and seaport facilities is among the busiest in the country, supports more than 550,000 regional jobs, and generates more than twenty three billion in annual wages and eighty billion in annual economic activity. The Port Authority also owns and manages the 16-acre World Trade Center site, where the 1,776-foot-tall One World Trade Center is now the tallest skyscraper in the Western Hemisphere. Equal Opportunity Employer The Port Authority of New York & New Jersey/Port Authority Trans-Hudson (PATH) is an Equal Opportunity Employer. It is the Port Authority’s policy, in accordance with the Americans with Disabilities Act (ADA) and other applicable laws, to provide reasonable accommodations to qualified persons with disabilities who are employees or applicants for employment and who request the Port Authority do so, unless providing the requested accommodation would result in an undue hardship to the Port Authority. Job applicants may request a reasonable accommodation (1) if they claim a disability is affecting the interview process, or (2) to ensure that if they are selected for a position, they can perform the essential job functions. To submit a request, please contact the recruiter or email the Human Resources Department’s Disability Accommodation Coordinator at ADA_Accommodations@panynj.gov. The Port Authority will treat any request for Reasonable Accommodation by a job applicant confidentially.