Arizona State University

Job Profile:

HR Services Specialist 2

Job Family:

HR Services

Time Type:

Full time

Max Pay – Depends on experience:

$55,000.00 USD Annual

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Description:

Department HR Specialist

Salary Range: $50,000 - $55,000 per year; D.O.E.

Job Description:

The School for Engineering of Matter, Transport and Energy (SEMTE) within the Ira A. Fulton Schools of Engineering is seeking a Department Human Resources Specialist to serve as the primary point of contact for human resources and payroll matters pertaining to graduate student and hourly student employees. Under general supervision, this position provides comprehensive human resources, payroll, and administrative support in a complex academic environment with significant instructional and research activity.

The successful candidate will demonstrate strong customer service skills, the ability to manage confidential and sensitive information, and the flexibility to work effectively in a fast-paced environment with frequently changing priorities. This role requires prior human resources experience, knowledge of HR systems and academic policies, and the ability to identify and implement best practices and procedures.

Working Environment:

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse (90%); Required to stand for varying lengths of time and walk moderate distances to perform work (10%).
• Occasional bending, reaching, lifting, pushing and pulling up to 20pounds.
• Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts.
• Ability to clearly communicate to perform essential functions.
• Regular use of standard office equipment including, but not limited to: computer workstation/laptop (keyboard, monitor, mouse), printer, fax, calculator, copier, zoom phone and associated computer/technology peripherals.
• This position receives regular review of objectives by department administrator.

Essential Duties:

• Process a high volume of payroll and personnel transactions for new and existing student employees in graduate appointments and hourly student worker positions, including hires, job changes, and terminations.
• Create and distribute offer letters; enter tuition waivers and graduate awards, including University Graduate Fellowships (UGF).
• Create and modify positions and collaborate with the research advancement team to manage position funding.
• Administer department time and leave reporting (OTA) processes for SEMTE.
• Create, maintain, and reconcile payroll and hiring spreadsheets; manage and verify funding for fellowship and student employment records.
• Run dashboards, analytics, and system queries using Analytics, Workday report and other reporting tools to support data-driven decision making.
• Track Affordable Care Act (ACA) eligibility and communicate compliance issues with students and supervisors.
• Provide input and feedback on human resources processes, procedures, internal controls, and payroll quality improvement initiatives.
• Coordinate and advise supervisors regarding the recruitment of hourly student employees, including research and instructional support positions; post positions and process hire requests through Workday in accordance with university policies and procedures.
• Assist with volunteer appointment paperwork and related documentation.
• Act as a backup for administrative support related to visa processes (e.g., J-1, H-1B), including tracking and documentation.
• Compile, maintain, and reconcile source documentation for payroll audits; respond to inquiries and audit requests as needed.
• Investigate and resolve payroll discrepancies, serving as a liaison between SEMTE, ASU Human Resources, and Financial Services to ensure timely and accurate resolution.
• Collaborate with other functional teams within SEMTE to provide cross-unit support as needed.
• Maintain accurate hard copy and electronic personnel records in compliance with ASU, state, and federal regulations.
• Participate in school, college, and university-wide committees and initiatives to support collaborative human resources operations.
• Monitor the SEMTE HR inbox and perform other duties as assigned.

Desired Qualifications:

• Experience working in a higher education environment.
• Ability to work in an ever-changing environment with shifting priorities.
• Ability to learn and adapt new technologies and process quickly.
• Experience with Workday HR systems.
• Experience with SharePoint and Power Automate/Power App is highly desired.
• Knowledge of recordkeeping and retention requirements and compliance with policies and regulations.
• Experience in a customer service-oriented role.
• Experience processing payroll and department time (OTA) for a large organization.
• Proven ability to manage a high volume of work with multiple competing priorities.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office applications (Excel, Word, PowerPoint, Outlook) and Adobe Acrobat.

Department Statement:

At the Ira A. Fulton Schools of Engineering, we are delivering a world-class learning experience for our students and advancing research and innovation — all at scale. The Fulton Schools research enterprise leads use-inspired research and key national initiatives, including the Southwest Advanced Prototyping Hub, accelerating microelectronics and workforce development for the Department of Defense. We also lead the Electrified Processes for Industry Without Carbon Clean Energy Manufacturing Institute, supported by the Department of Energy, aiming to reduce carbon emissions and strengthen manufacturing. Additionally, we lead an NSF Engineering Research Center developing sustainable civil infrastructure and partner with another ERC advancing clean water technology.

The Fulton Schools hosts numerous research centers that leverage faculty expertise to drive engineering innovation and entrepreneurship across four interdisciplinary impact areas: Climate Technology Solutions, Competitive Manufacturing in an Advanced Economy, National and Economic Security, and Technology-Enhanced Health and Medicine. Our faculty are achieving excellence at scale, positioning the Fulton Schools among the nation’s top engineering colleges for invention disclosures, U.S. patents, and startups.

We are an engineering school on the rise at the nation’s most innovative university, situated in the heart of its fastest-growing metropolitan area. The breadth of our faculty’s research interests and interdisciplinary approach, along with over 55+ graduate and 28 undergraduate degree programs, creates a strong foundation for collaboration and the advancement of ideas that contribute to a more sustainable and livable global future.

The Fulton Schools of Engineering is driven by core values that define our approach, distinguish our practice, and guide daily decisions in academics, research, corporate partnerships, and entrepreneurship. These values shape how we recognize, reward, and communicate success. At the Fulton Schools of Engineering, we:

• Cultivate excellence.
• Deliver innovation that matters.
• Encourage bold thinking.
• Foster a community of learning and collaboration.
• Build a foundation for all to be successful.

Driving Requirement:

Driving is not required for this position.

Location:

Campus: Tempe

Funding:

No Federal Funding

Instructions to Apply:

Current Employees and Students should apply directly within Workday using the Jobs Hub. Use this link and log in using SSO:

https://www.myworkday.com/asu/d/inst/1$9925/9925$17266.htmld

To be considered, your application must include all of the following attachments:

• Cover letter
• Resume/CV

Note: Multiple documents can be submitted into the attachment box. Alternatively, merge all documents into one PDF for submission.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position. Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position. NOTE: GA and Intern positions are counted as .5 for job experience (ie. 1 year equals 6 months experience equivalency). Only electronic applications are accepted for this position.

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ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

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