John Jay College of Criminal Justice

POSITION DETAILS

The CUNY School of Medicine (CUNY SoM) located in the heart of Harlem, New York, is the only medical school in the City University of New York system and the only public medical school in Manhattan. Building upon 50 years of success as the Sophie Davis School of Biomedical Education, the institution transitioned to the CUNY School of Medicine (SoM) in 2016. The CUNY SoM offers an accelerated BS/MD degree (7-year program) and a Physician Assistant Master’s Degree (27 months program). True to its legacy of access, opportunity, and community transformation, the medical school’s mission remains to recruit highly talented students as diverse as New York City itself. CUNY SoM places a special emphasis on the recruitment of those who are underrepresented in the field of medicine and on training high quality, culturally competent health professionals and scientists equipped to address the healthcare needs of New York’s medically under-served communities. As a major priority, CUNY SoM also seeks to enhance the recruitment and retention of senior leadership, faculty, and staff to more closely reflect the diversity of our student body.

The SoM is currently seeking an Academic Program Specialist with a focus of responsibility on planning, executing, and guiding academic support and clinical initiatives for SoM students. The Academic Program Specialist will support the school's faculty and students by assisting with curriculum development, organizing teaching materials, assisting with course logistics, and integrating educational technologies.

In addition to the above and the CUNY Title Overview, duties include but are not limited to the following responsibilities:

• Support and promote student academic success by coordinating the daily operations for all curricular and co-curricular initiatives and academic department support programs; Maintaining and organizing curriculum materials, teaching schedules, and course updates to ensure they are current and accessible to students and faculty.
• Assist with the administration of OSCEs and exams, including for team-based learning, and managing course gradebooks; Provide regular analysis and present course data to the Associate Dean to evaluate effectiveness and inform program improvements.
• Provide oversight and support for the integration of new tools and technologies into the curriculum to enhance the learning experience; Collaborate with the Associate Dean to strategize and define annual objectives including learning outcomes, evaluations, and target audiences.
• Maintain course websites, help with exam administration, communicating with students, and presenting course data to support the overall academic operations of a medical training program. Acting as a central point of contact for students, answering questions about course content and logistics, and assisting with digital content navigation.
• Maintains inventory of supplies, equipment and/or reagents. May order supplies/equipment/reagents as authorized or ensure that needs are escalated appropriately.
• Coordinates calendars and schedules appointments and meetings. Prioritizes requests for meetings and coordinates the necessary arrangements for meetings; Initiates and prepares written correspondence as needed and based on functional needs.
• Answers phones, responds to inquiries and triages calls to appropriate personnel; Responsible for travel and conference arrangements. Organizes itinerary, makes appropriate reservations for travel and accommodations for curriculum related travel.
• Performs other related duties as assigned by the Associate Dean for Curriculum and Assessment or designee.

QUALIFICATIONS

Bachelor’s degree and four years’ related experience required.

PREFERRED QUALIFICATIONS

• Master's degree with 6 years of experience in and academic department in higher education.
• Knowledgeable understanding of important strategies of student success.
• Ability to understand and communicate research innovation, methodology and terminology.
• Experience in designing and implementing academic support programs preferred.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Excel, Outlook, and Word.
• Flexibility working with faculty, administrators, students and external stakeholders.
• Experience in designing and implementing academic support programs, preferred.
• Experience in project management.
• Ability to manage multiple tasks and meeting strict deadlines with changing priorities.
• Able to work evenings and weekends, as needed.

CUNY TITLE OVERVIEW

Participates in the daily coordination of academic and administrative activities of a college's specialized academic program under management direction.

• Supports program development, student service delivery, outcome evaluation and instructor/student recruitment, enrollment, and retention.
• Recommends, implements and evaluates strategies to expand program offerings.
• Prepares analytical and statistical reports for management.
• Develops and maintains relationships with various college offices to improve student and faculty services.
• Serves as resource expert regarding program policies and procedures.
• Oversees office recordkeeping; manages updates of program web and print materials.
• May supervise office operations and/or department budget.
• Performs related duties as assigned.

Job Title Name: Academic Program Specialist

CUNY TITLE

Higher Education Assistant

FLSA

Exempt

COMPENSATION AND BENEFITS

Salary Range: $57,252 - $90,838

Salary commensurate with education and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

CUNY is in the process of implementing salary schedule increases. Once implemented, salaries of eligible employees will be adjusted by 3.5% effective 9/1/26, in accordance with the terms of the PSC-CUNY collective bargaining agreement.

HOW TO APPLY

Please visit www.cuny.edu, access the employment page, log in or create a new user account, and search for this vacancy using the Job ID# 31562 or title: Academic Program Specialist. Select "Apply Now" and provide the requested information.

Applicants must attach a resume and cover letter.

CLOSING DATE

Open until December 31, 2025.

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.