Job Description
Under direct supervision, provides general administrative support to a department or group of professionals. Responsible for all on-site general administrative support duties to include gathering data, special projects and general office duties as assigned.
Responsibilities
Key Duties & Responsibilities
Faculty & Department Support
- Manage calendars, schedule meetings/lectures/workshops, and coordinate travel arrangements as assigned.
- Track Faculty time off requests and input data in Qgenda
- Assist with faculty onboarding, evaluations, and termination processes.
- Maintain updated faculty CVs, website bios, and departmental records.
- Support faculty with routine presentation preparation, library searches, and conference/registration needs.
Compliance & Tracking
- Assist with credentialing documentation and renewals under supervision.
- Track reimbursements, purchase requests, supply orders, and leave requests.
- Support entry and monitoring of CME/RME hours and scholarly activity.
- Create and maintain basic tracking spreadsheets (e.g., no-call dates, legal documentation).
Operations & Clerical Support
- Provide general administrative support including correspondence, filing, scanning, mailing, and copying.
- Maintain office supplies and process purchase orders.
- Assist with mail distribution, routine reports, and data entry.
- Perform other duties and projects as assigned to support departmental operations.
Qualifications
- Knowledgeable in office management and administrative procedures.
- Ability to maintain confidentiality.
- Possess knowledge of standard technology and software.
- Strong organizational and time management skills with ability to meet deadlines.
- Possess excellent verbal, written and interpersonal communication skills.
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