University at Buffalo

Fiscal Year 2025-2026 Position Title Program Coordinator, School of Dental Medicine Posting Category Department School of Dental Medicine Posting Number U250097 Posting Link https://www.ubjobs.buffalo.edu/postings/60068 Employer UB Foundation Activities Appointment Term Position Type Position Summary

The School of Dental Medicine seeks talented individuals to join our team as a Program Coordinator. In this role, you will be responsible for the coordination and administrative support of programs within both our academic and administrative departments. This position requires strong organizational and project management skills, initiative, adaptability, excellent follow through and the ability to work with diverse population at all levels of the organization. Working directly with Department Chairs and Administrative Directors, you serve as the primary coordinator for departmental activities and liaise with the SDM central administration. The individual must have a demonstrated commitment to working both collaboratively and independently to advance the Schools objectives.

Responsibilities include but are not limited to:

• Serve as liaison for the department chair or director with other parts of the school with respect to administrative matters.
• Coordinate operational processes throughout and to completion of the programs.
• Oversee planning and execution of events, which include developing proactive project plans, managing day-of logistics, and collecting/evaluating post-event feedback.
• Work with program director to develop budget/track expenses and ensure compliance to university policies and procedures.
• Serve as primary departmental contact for both internal and external constituents – setting agendas, scheduling meetings, and coordinating communications.
• Maintain lists and databases of key program metrics and other critical time sensitive deliverables.
• Assist with recruitment faculty, staff, and students – facilitating new employee onboarding and access.
• Perform other duties as assigned by the chair or director.

Learn more:

• Our benefits, where we prioritize your well-being and success to enhance every aspect of your life.
• Being a part of the University at Buffalo community.

University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.

Minimum Qualifications

• Bachelor’s degree OR
• Associates degree with 2 years of related experience

Preferred Qualifications

• Strong technology skills to include effective utilization of Microsoft Office (Word, Excel, PowerPoint and Outlook)
• Experience in administrative support in an academic or similar institution
• Experience with post graduate programs
• Experience in finance in higher education, other higher education administration, sponsored projects administration
• Event planning experience
• Additional skills in tracking of finances and spreadsheets, and in communication (listening, written and oral), customer service, problem solving, and effectively performing as part of a team.

Physical Demands Salary Range $49,261 - $55,000 Additional Salary Information The salary range reflects our good faith and reasonable estimate of the possible compensation at the time of posting, the role and associated responsibilities, and the experience, education, and training of the selected candidate. Job Type Full-Time Campus South Campus Posting Alerts Special Instructions Summary Is a background check required for this posting? Yes Background Check Notification For non-internal applicants: a selected candidate will have to complete and pass a background check prior to appointment. Contact's Name Rebecca Godfrey Contact's Pronouns Contact's Title Assistant Director of Operations Contact's Email godfrey6@buffalo.edu Contact's Phone 716-829-6258 Posted 11/21/2025 Deadline for Applicants Open Until Filled Date to be filled Number of References Required 3 Reference Cutoff Date Instructions to Applicant