Natural History Museum of Los Angeles

The Natural History Museums of Los Angeles County (NHMLAC) include the Natural History Museum in Exposition Park, and La Brea Tar Pits in Hancock Park. They operate under the collective vision to inspire wonder, discovery, and responsibility for our natural and cultural worlds. The museums hold one of the world’s most extensive and valuable collections of natural and cultural history—more than 35 million objects—used for groundbreaking scientific and historical research, and community engagement. From NHM’s opening in 1913 as the very first museum in Los Angeles, the organization has entered an exciting new era of transformation with building projects and campaigns, exhibitions, community outreach and impactful audience engagement.

NHMLAC’s values—adventurous, inclusive, authentic, and intentional—guide our work and visitor experience, committing us to foster a welcoming, safe and respectful workplace environment where innovation and collaboration thrive and every team member can contribute their unique perspectives to advance our mission. NHMLAC seeks candidates who are aligned with our values and priorities, and are passionate about connecting science with the vibrant and diverse communities we serve throughout Los Angeles.

The NHMLAC is seeking a Procurement & Payables Coordinator for our Finance department. The Procurement & Payables Coordinator is responsible for serving as the primary purchasing agent for assigned museum department(s), managing the complete procurement lifecycle from initiation to closure.

Responsibilities for this position include, but are not limited to:

• Processes vendor invoices, including matching with PO, and applies accurate ledger codes.
• Reviews employee expense reports for out-of-pocket and corporate credit card expenditures.
• Assists in maintaining procurement system(s); active reference lists, approval routing, and reassignment of stuck items as needed.
• Performs imports of expense data from other systems into the accounting system. Ex: travel.
• Assists in performing timely check runs as scheduled or as needed. Payments are made via Bill Pay, NACHA, ACH, EFT, and wire transfers.
• Maintains the vendor database, ensuring vendor information is current in the systems and that vendor documentation, including W-8s and W-9s, is up to date.

This position has the following requirements:

• 2+ years of accounting experience and at least one of the following:
• Bachelor's degree with an accounting major or emphasis (preferred) Associate's degree in accounting
• Certificate of Achievement in accounting, bookkeeping, or CPA track Completion of at least 16 semester units in accounting courses at an accredited college
• 2+ years of procurement or purchasing-related experience.
• Knowledge of US GAAP, IRS 1099, W-9, and W-8 requirements.
• Knowledge of spreadsheet applications, MS Excel and Google Sheets.
• Knowledge of modern office methods, practices, procedures, tools, and equipment.
• Ability to write business/professional correspondence and contribute to procedure manuals.

NHMLAC is a nonprofit organization committed to fostering a workplace and public environment that uplifts Kindness, Fairness, Openness and Dignity. These values extend not only to our employees, but to our guests, local community, and organizational partners. If you are interested in this position, we encourage you to apply!

The hourly rate range for this position is $26.55-$28.55 hourly and includes excellent benefits. This is a Full-Time Regular, non-exempt position.

A cover letter, current resume, and list of 3-4 references are required for all applicants. Review of applications begins immediately and continues until the position is filled. Interested candidates, please visit www.nhmlac.org/careers-our-museums and click the link of the position you are interested in or go directly to the online application.