Irvine Company

Position Summary:

The Senior Coordinator, Construction Administration in Apartment Communities Capital Projects is responsible for contracts, construction administration, and coordination with outside vendors and contractors. The individual is expected to bring foundational experience in project budgeting and vendor pay applications and will develop deep expertise in internal budget-to-contract alignment and pay application processes. This role requires the use of independent judgment for tracking project costs and ensuring process adherence and quality control of project documentation.

Key Responsibilities:

• Enters and manages all financial commitments into the financial systems to align with the capital projects business plan.
• Drafts and prepares key legal contract documents using the SharePoint and Coupa systems, ensuring compliance with pricing and internal coding standards.
• Administers and maintains the cloud-based documentation and storage program, ensuring all project records are compliant with departmental protocol.
• Reviews vendor Certificates of Insurance (COIs) to identify deficiencies; coordinates with vendors to resolve compliance gaps; and liaises with the internal repository for reporting.
• Reinforces and monitors cost accountability and financial rigor among internal teams ( Apartment Communities Capital Projects) and external stakeholders (general contractors, vendors, etc.).
• Performs quality control reviews of Schedule of Values, Scopes of Work, and other construction documents to maintain accuracy.
• Monitors and audits process adherence by key stakeholders in the Capital Projects team, ensuring implementation of departmental best practices.

Additional Skills:

• Experience with Coupa, SAP, or CRA is a plus.

Preferred Education:

• Bachelor’s Degree (or equivalent experience)

Preferred Years of Relevant Work Experience:

• 3 - 5 years.

Additional Requirements:

• Strong verbal and written communication skills to interact effectively with all levels of the organization and external vendors.
• Highly organized and meticulous, with a proven record of accomplishment of accurate data entry and document review.
• Excellent problem-solving skills with an ability to analyze data and system issues to drive resolution.

Compensation:

Base Pay Range: $41.20 - $50.58

Actual placement within this range may vary based upon, but not limited to, relevant experience, time in role, base salary of internal peers, prior performance, business sector, and geographic location.

The Company also offers competitive benefits for full time employees including paid time off, matching 401(k), and health benefits.

About Us:

Irvine Company Apartment Communities (a division of Irvine Company) offers a portfolio of more than 125 resort-style apartment communities in coastal California’s most desirable locations: San Diego, Orange County, West Los Angeles and Silicon Valley.

With world-class amenities, resort-like surroundings and an unparalleled commitment to customer service, Irvine Company Apartment Communities redefines the rental-living experience.

We take as much pride in our employee community as we do the communities we create. It’s an environment populated with talented and experienced people, a collaborative spirit and abundant opportunities.

Apply today to join our employee community, and learn more about Irvine Company, our legacy and our guiding principles.

The Irvine Company is committed to providing equal opportunity in all of our employment practices, including selection, hiring, promotion, transfer, compensation, termination, and training, without regard to race, religion, color, sex, sexual orientation, gender, gender identity, national origin, ancestry, citizenship status, marital status, pregnancy, age, medical condition, genetic information, military and veteran status, disability, or any other basis protected by federal, state, and local law. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

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