Northern Arizona University

Special Information

• This position is an on-site position which requires the incumbent to complete their work primarily at an NAU site, campus, or facility with or without accommodation. Opportunities for remote work are rare.
• This position is posted as Intramurals and Reservations Coordinator, Senior, which is a working title. The NAU system title for this position is Recreation Coordinator, Senior.

About the Department/College

The Campus Recreation Department at Northern Arizona University provides inclusive, student-focused programs and services that promote health, wellness, and community. With a wide range of offerings including fitness, intramural sports, outdoor adventures, and sport clubs, the department supports student success through active engagement and personal development.

About the Position

Under the direction of the Recreation Manager – Sports and Summer Youth Program, the Recreation Coordinator of Intramurals and Reservations is responsible for the coordination, management, and daily operations of Intramural Sports and facility/field reservations for Campus Recreation spaces. This position oversees the planning and execution of sport leagues, tournaments, and sports special events; manages facility and field reservations for internal and external groups; and ensures efficient scheduling, customer service, and risk management practices across all activities.

The coordinator directly supervises student employees, sport officials, and reservation staff. This position plays an essential role in advancing Campus Recreation’s mission to promote wellness, student engagement, and community connection through inclusive and innovative recreation opportunities.

Responsibilities Include

45% - Program Management

• Develop, revise, and implement program policies and procedures, assessments, goals and objectives for an Intramural Sports program that is on the leading edge of national and peer institution trends while maintaining compliance with regulations.
• Provide overall management of direction of an Intramural Sports program that includes evening and weekend supervision of sports leagues, tournaments, and special events.
• Schedule and manage leagues, tournaments and events, schedule officials and supervisors, and prepare game management equipment and materials.
• Maintain program records, including results, standings, sportsmanship points, eligibility records, and participant waivers.
• Develop, revise, and implement sport rules, captain’s meetings, and keep an updated Intramural Sports Participant Handbook.
• Adhere to program budget; create annual sports calendar and work to expand Unified and Adaptive sport opportunities.
• Actively seek opportunities to maximize student participation by identifying national recreation trends with the intent of remaining a leader among peer institutions.
• Remain updated with current NIRSA and NFHS rules; review and modify playing rules for sports as needed to fit campus community.
• Foster partnerships with outside departments and agencies to enhance program quality and opportunities for staff and participants.
• Assist in developing comprehensive risk management policies and procedures for all intramural sports.
• Develop, implement, and train staff in comprehensive risk management procedures for all sport and event operations.
• Ensure compliance with university, state, and national recreation safety standards.
• Maintain certifications and ensure all staff are trained in First Aid, CPR, and emergency procedures.
• Coordinate incident reporting and follow-up procedures for intramural, facility, and event incidents.
• Ensure all staff are up to date on required safety certifications.

35% - Facility Reservations

• Coordinate and schedule all facility and field reservation requests for Campus Recreation spaces using the Event Management System (EMS).
• Prioritize reservations among internal programs, academic classes, student organizations, and external rentals.
• Process Facility Use Agreements, invoices, and payments in collaboration with administrative staff.
• Provide customer service and logistical support for all Campus Recreation events.
• Collaborate with NAU summer camps and conferencing department for summer camp group reservations.
• Oversee event setup, staffing, and teardown; ensure facilities are restored to standard conditions post-event.
• Supervise student event staff and manage shift coverage using scheduling software (e.g., WhenToWork).

15% - Personnel Management

• Recruit, interview, and hire intramural and event management staff.
• Create, implement, and lead staff trainings that cover intramural and event management operations.
• Schedule, manage, and evaluate intramural and event management staff.
• Maintain and revise staff training manuals.
• Conduct regular staff meetings as needed.
• Provide constructive oral and written feedback to staff and initiate disciplinary action procedures when needed.

5% - Collaboration

• Represent Campus Recreation at university events such as Orientation, Family Weekend, Homecoming, and Expos.
• Serve as a liaison with student organizations, academic units, and community partners for collaborative programming and facility use.
• Support Summer Youth Programs and other departmental initiatives as needed.
• Provide timely communication to Campus Recreation leadership and assist in strategic and assessment initiatives.
• Other duties as assigned to support division and departmental vision, objectives and goals.

Minimum Qualifications

• Bachelor’s degree in relevant field.
• 3 years of relevant experience.
• Program specific nationally recognized certification: CPR, AED, First Aid, Aquatic Certs (CPO, LGI, WSI), Fitness (ACE, AFAA, CSCS, NSCA, other) Outdoors (WFR, WFA, CCFT, ACCT, Captains License, other) Certified Sports Official.
• A combination of related education, experience, and training may be used as an equivalent to the above Minimum Qualifications.

Preferred Qualifications

• Master’s degree in Recreation, Park & Recreation Management, Sport Management, Health Education/Promotion or related field.
• Experience hiring, supervising, training, and evaluating staff and sports officials
• Experience developing, supervising, and evaluating summer youth camp style programs
• Certified Sports Official
• Experience working with Software platforms (IM Leagues, Fusion, WhentoWork)

Knowledge, Skills, & Abilities

Knowledge

• Advanced knowledge of tools, processes, and policies of campus services.
• Knowledge of university recreational methods and processes.
• Knowledge of specific programmatic area.
• Knowledge of risk management standards and protocols.

Skills

• Strong customer service skills.
• Data entry skills.
• Event planning and management skills.
• Record keeping skills.

Abilities

• Balances competing priorities.
• Demonstrates strong problem solving, organizational, and analytical capabilities.
• Analyzes complex situations and anticipates issues.
• Communicates effectively.

Compensation

Salary range begins at $45,000. Annual salary commensurate with candidate's qualifications and related experience.

Pre-Employment Check

Northern Arizona University requires satisfactory results for the following: a criminal background investigation, an employment history verification and a degree verification (in some cases) prior to employment. You may also be required to complete a fingerprint background check. Also, as an employer in the state of Arizona, NAU is required to participate in the federal E-Verify program that assists employers with verifying new employees' right to work in the United States.

This position has been identified as a safety/security sensitive position. Therefore, per AZ Revised Statute, Northern Arizona University requires satisfactory results for the following: a criminal background investigation, employment history investigation, degree verification (in some cases) and fingerprinting. If you are applying for a job that requires a CDL, you will be required to register with the Federal Motor Carrier Safety Administration Drug & Alcohol Clearinghouse and adhere to the clearinghouse requirements.

Notice of Availability of the Annual Fire and Security Report

Each year Northern Arizona University releases an Annual Security Report. The report is a result of a federal law known as the Clery Act. The report includes Clery reportable crime statistics for the three most recent completed calendar years and discloses procedures, practices and programs NAU uses to keep students and employees safe including how to report crimes or other emergencies occurring on campus. In addition, the Fire Safety Report is combined with the Annual Security Report for the NAU Flagstaff Mountain Campus as this campus has on-campus student housing. This report discloses fire safety policies and procedures related to on-campus student housing and statistics for fires that occurred in those facilities. If you would like a free paper copy of the report, please contact the NAUPD Records Department at (928) 523-8884 or by visiting the department at 525 E. Pine Knoll Drive in Flagstaff.

Immigration Support/Sponsorship

NAU will not provide any U.S. immigration support or sponsorship for this position.

Submit your Application

To apply for this position, please click on the "Apply" button on this page. You must submit your application by midnight of the application deadline.

If you are an individual with a disability and need reasonable accommodation to participate in the hiring process, please contact the Disability Resources Office at 928-523-8773, DR@nau.edu, or PO Box 5633, Flagstaff AZ 86011.

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