California University of Science and Medicine

Title

Project Coordinator

Job Classification

R2-C; Non-Exempt

Department Name

Medical Education

Supervisor

Assistant Professor of Medical Education, Global

Health Research

Work Arrangement

Part-Time; Grant Funded; Hybrid Eligible

California University of Science and Medicine (CUSM) is seeking a detail-oriented Project Coordinator to support the Advancing Research Integrity through Structured Education in the Inland Empire (ARISE-IE) initiative, a federally funded NIH project. Reporting to the Principal Investigator and working closely with the project team, this part-time role supports the day-to-day coordination, tracking, and evaluation support of activities. The Project Coordinator will help manage project logistics, support data collection and analysis, maintain compliant documentation, coordinate training sessions, and contribute to reporting and dissemination efforts. This is an excellent opportunity for a graduate student with experience in research coordination, academic program administration, or training implementation to deepen their skills while contributing to a meaningful, high-impact initiative. The ideal candidate brings experience with research processes, data management, and program coordination; strong communication and organizational skills; and an ability to work collaboratively on a multi-disciplinary project.

This position is available immediately and will remain open until it is filled. Priority consideration will be given to applicants who submit a resume and cover letter by November 28, 2025, through the application link. The wage range is dependent on education, job-related knowledge, skills, and experience; the budgeted wage range is $28.85 to $31.00 per hour. The anticipated length of this assignment is from January 2026 to September 2026. Applicants must be able to work on campus.

Position Purpose

Under the direct supervision of the Principal Investigator and in close collaboration with the project team, the Project Coordinator will support the day-to-day implementation, monitoring, and evaluation of the Advancing Research Integrity through Structured Education in the Inland Empire (ARISE-IE) initiative, an NIH-funded grant. The coordinator will ensure that project activities are executed on time, with high fidelity to protocols, and in compliance with institutional and federal regulations.

This is a part-time position (25%), suitable for a graduate student with experience in research program coordination, training implementation, or academic administration.

Essential Functions

35% Project Coordination and Logistics

• Manage day-to-day operations of the ARISE-IE project, including scheduling meetings, maintaining timelines, and tracking deliverables.
• Organize and coordinate needs assessment activities, pilot training, and formative feedback sessions (e.g., surveys, focus groups, facilitator debriefs).
• Support communication between team members, consultants, and institutional stakeholders through regular updates and meeting minutes.
• Maintain version-controlled project documentation and monitor progress using a project dashboard.

35% Data Collection, Management, and Evaluation Support

• Oversee administration of Microsoft 365 Forms surveys, pre/post assessments, and evaluation instruments.
• Coordinate qualitative data collection activities (e.g., scheduling interviews, managing consent documentation, liaising with transcription services).
• Perform data quality checks, support descriptive and basic inferential analysis in SPSS, and assist in NVivo coding for qualitative data.
• Maintain secure and IRB-compliant data storage and ensure alignment with federal data protection standards.

20% Fidelity Monitoring and Training Implementation

• Support facilitators in tracking training fidelity using standardized checklists.
• Assist with logistics for hybrid training sessions, including troubleshooting during sessions.
• Compile post-session participant evaluations and facilitator reflection forms; summarize feedback for iterative refinement cycles.

5% Dissemination and Reporting Support

• Assist the PI in preparing quarterly internal reports, adaptation logs, and final deliverables for submissions to HHS/ORI.
• Support preparation of dissemination materials, including policy briefs, slide decks, toolkits, and website updates.
• Contribute to manuscript preparation and presentation materials as appropriate.

5% Other Duties as Assigned

Required Educational Qualifications

Bachelor’s degree in public health, social sciences, education, research administration, and a minimum of two (2) years of experience coordinating research, training, or academic programs; and/or equivalent experience/training may be considered.

Skills and Abilities

• Demonstrated knowledge of IRB processes and research data management standards.
• Demonstrated knowledge of effective grant funding processes, procedures, and techniques.
• Advanced proficiency with technology and software, including Microsoft Office Suite, MS Outlook/Teams, MS Forms, Zoom, SharePoint, and Adobe Sign.
• Excellent organizational skills and attention to detail to prioritize work assignments, employ political acumen, and integrate information to determine an appropriate course of action.
• Excellent communication skills, including written and verbal acuity.
• Excellent customer service skills.
• Strong analytical skills, active listening, and critical thinking skills to conduct analysis and develop recommendations.
• Demonstrated experience working independently and as part of a team.
• Demonstrated ability to perform duties with a high level of professionalism, flexibility, discretion, judgment, diplomacy, and tact.
• Ability to maintain confidentiality; ability to recognize sensitive information and handle information with care and tact.
• Ability to guide processes to closure.
• Ability to work on multiple tasks simultaneously and within tight timelines.
• Ability to think on both strategic and tactical levels.
• Ability to prioritize, multitask, and assign work to others.
• Ability to take initiative and ownership of projects.
• Ability to adapt to a dynamic environment.
• Ability to exercise sound judgment routinely and independently in decision-making.
• Ability to work remotely and in the office as required.

Preferred Qualifications

• Master’s degree (e.g., MPH, MRA, Med).
• Familiarity with SPSS and NVivo for mixed-method data analysis.
• Experience in implementation science, responsible conduct of research (RCR) trainings, or faculty development programs.
• Experience in higher education, medical education, research setting, or university environment.
• Familiarity with the Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. § 1232g; 34 CFR Part 99). This law applies to all schools that receive funds under an applicable program of the U.S. Department of Education.

Other Requirements

Items Used

Standard office equipment, including computer, a printer/copy machine, and a telephone.

Physical Requirements

• Sit: Constantly
• Stand: Frequently
• Walk: Frequently
• Bend: N/A
• Squat: N/A
• Climb: N/A
• Crawl: N/A

Mental Requirements

• Read/Comprehend: Constantly
• Write: Constantly
• Perform Calculations: Occasionally
• Communicate Orally: Constantly
• Reason and Analyze: Constantly

Environmental Requirements

• Is exposed to excessive noise: No
• Is around moving machinery: No
• Is exposed to marked changes in temperature and/or humidity: No
• Drives motorized equipment: No
• Works in confined quarters: No
• Dust: No
• Fumes: No

Disclaimer:

The above information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Proof of full vaccination and one booster of SARS-CoV-2 (COVID-19) is a condition of employment or, if applicable, submit a request for Exception (based on Medical Exemption, Disability, and/or Religious Objection).

FLSA Status: Non-Exempt

Job Description Preparation Date: October 2025

Diversity and Equal Employment Opportunity Policy Statement

California University of Science and Medicine (CUSM) supports the principles of equal opportunity, inclusion and diversity in employment and education. The University seeks to ensure that no person will encounter discrimination in employment or education on the basis of age, skin color, ability status, biological sex, gender identity, gender expression, national origin, immigration status, race, ethnicity, religion, sexual identity, or Veteran's status. This policy is applicable to both the employment practices and administration of programs and activities within the University. It is the policy of the University that no person shall be excluded from participation in, be denied the benefits of, or in any way be subject to discrimination in any program or activity at the University. Further, CUSM is committed to being an antiracist institution that continuously works to end oppression in all forms. Therefore, CUSM actively maintains institutional structures and learning opportunities to prevent bias or discrimination incidents and address them with individual and collective accountability should they occur.

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