About the role
APCO Singapore is seeking an ambitious and driven professional to take on the role of Executive Assistant — a position that functions more as a Junior Chief of Staff and executive business representative. This is a high-impact role for someone who brings business diplomacy, exceptional organizational skills, and the ability to operate with resilience and grace under pressure.
The successful candidate will manage coordination and communications with key stakeholders, including internal senior executives and leading clients from some of the world’s most respected companies. This role demands someone who thrives in fast-paced environments, adapts quickly to shifting priorities, and consistently delivers with precision.
We are looking for a candidate who is:
- Structured and highly organized, with a strong execution mindset
- Diplomatic and professional, able to represent leadership with credibility
- Resilient and composed, especially under pressure and ambiguity
- Strategically agile, capable of tracking priorities and ensuring seamless coordination across multiple business functions
This is not just an executive support role — it is a high-impact operational position requiring proactive problem-solving, strong internal diplomacy, and the ability to bring structure to fast-moving priorities. The ideal candidate excels at managing workflows, thrives in high-intensity environments, and serves as a central knowledge hub for a high-performance leadership team.
If you're seeking a front-row seat to strategic decision-making, exposure to complex business challenges, and the opportunity to work at the center of a global advisory firm — this role is for you.
What We’re Looking For
A high-agency driver who ensures that priorities, workflows, and stakeholder engagement are managed effectively.
- Execution-driven – Keeps workflows moving and ensures nothing falls through the cracks.
- Meticulously organized – Manages schedules, key priorities, and follow-ups with precision.
- Strategic communicator & internal diplomat – Manages relationships across teams and functions.
- Discreet and professional – Handles sensitive matters with judgment and confidentiality.
- Problem-solver – Anticipates challenges, fixes inefficiencies, and ensures follow-through.
- A knowledge hub – Compiles, organizes, and maintains critical information, ensuring accessibility.
Key Responsibilities
Leadership & Management Team Support
- Support the Managing Director and management team in tracking, managing and prioritizing strategic initiatives and high-priority projects.
- Ensure the Managing Director is always briefed, prepared, and focused on the right priorities.
- Draft meeting agendas and prepare materials for key meetings.
- Track meeting outcomes, deadlines, and follow-ups, ensuring strategic priorities stay on track.
- Support management team and team leads in tracking business, resourcing, and operational goals.
- Assist in business development efforts, including tracking opportunities and coordination of content and materials.
- Understand the nature of our client business and act as the bridge to ensure all aspects of business operations integrate seamlessly.
Operational Leadership & Efficiency
- Act as the internal point of contact, ensuring smooth communication across teams.
- Serve as the central knowledge hub, organizing and structuring information for leadership.
- Coordinate responses to urgent issues, ensuring timely and effective resolution.
- Act as an early warning system by flagging potential risks and operational bottlenecks.
- Identify inefficiencies in workflows and propose process improvements.
- Ensure that best practices are documented and institutionalized within the team.
- Maintain key documents, reports, and background materials, ensuring easy access to critical information.
- Organise and coordinate operations for increased productivity, efficiency, and growth in support of the management team
Calendar and Schedule Management, Travel Coordination
- Own and manage the Managing Director's calendaroptimizing time, global time zone coordination and balancing priorities.
- Coordinate complex scheduling, travel, and stakeholder meetings with efficiency.
- Manage general calendar events administration, including but not limited to invitation emails, confirmation emails, chasing outstanding responses, filing, and upkeep of related databases.
- Arrange complex international and domestic travel itineraries, including flights, accommodations, visas, and ground transportation.
Office & Facilities Management
- Prepare and coordinate all staff meetings and related agendas
- Draft and execute a range of employee communication materials in relation to office and business operations.
- Manage internal workflows related to facilities, office operations, and external vendor coordination.
- Oversee all aspects of reception, facilities, and office management matters, including but not limited to managing office space maintenance, monitoring staff whereabouts and administering office-use policies etc.
- Collaborate with the HRBP for people related matters such as employee engagement events, candidate interview arrangement, new joiner onboarding and employee off boarding.
- Ensure compliance with local regulations related to health, safety, and office use, especially during critical events or special measures.
What You Will Gain
This is a fast-moving, high-exposure role where you will:
- Develop elite operational and execution skills—learning to manage high-level workflows.
- Gain firsthand exposure to business strategy, global trends, and leadership decision-making.
- Build internal and external influence and stakeholder management expertise—becoming a trusted go-to person.
- Operate at the core of a high-performance advisory firm in one of the world’s most important markets, gaining insight into integrated consulting functions.
- This is a career-accelerating role for someone who thrives in structured, high-intensity environments and wants to grow into senior operations, business strategy, or chief of staff roles.
Qualifications & Experience
- 3 – 5 years of experience in business management, executive support, operations, or internal coordination.
- Strong calendar management, scheduling, and stakeholder engagement skills.
- Excellent written and verbal communication—able to manage priorities and align teams.
- Experience in consulting, corporate operations, or professional services is a plus.
- Proficiency in Microsoft Office and task management tools.
Careers at APCO
Through our recruitment, hiring and retention efforts, APCO is committed to building teams to bring the best possible expertise and robust perspectives to our clients. We embrace differences in experience, viewpoint and ideas, starting with our values and extending to our behaviors, policies and practices. We aim to create a positive work experience and welcoming environment where everyone feels they belong and can thrive.
APCO in Southeast Asia
The Future of Advisory Starts Here
The traditional consultancy model no longer works. Today’s leaders need more than insights—they need intelligence, influence, innovation, and impact to navigate complexity.
At APCO, we create uncommon ground where business, policy, and technology converge to shape the future. Our Singapore hub is at the center of one of the world’s most dynamic regions, redefining advisory in Southeast Asia and beyond.
Operating at the intersection of industries, policy, and technology, we provide:
- Geopolitical intelligence and risk advisory
- Issues-based campaigning and coalition-building
- Market entry and regulatory strategies
- Crisis response and reputation management
- Digital transformation and behavioral change strategies
From CEO transitions to shaping policy, we help organizations not just navigate but master complexity. Whether advising governments, corporations, or industry leaders, we are the partner they trust when the stakes are high, and the rules have yet to be written.
At APCO, we empower clients to make the decisions that matter—with a cutting-edge tech stack, top-tier talent, and a global reach that delivers results.
About APCO
APCO is a global advisory and advocacy firm helping leading corporations, foundations and governments navigate a complex world and create lasting impact.
Founded in 1984, with one woman’s vision and bold action, APCO has grown into an independent, majority women-owned firm of more than 1,200 employees with work spanning 80 markets around the world.
Headquartered in Washington, D.C., APCO is comprised of strategic advisers, consultants and creators, working together across borders and functions, to provide services and expertise on financial, competitive, political and societal issues.
APCO is a trusted partner to bold purpose-led leaders, lawmakers, government officials, NGOs, the media and other stakeholders in the health, energy, technology, transportation & infrastructure and food & consumer products sectors. For 40 years, the firm has provided public affairs, crisis & reputation, impact, corporate reputation and global solutions services.
APCO is renowned for its ability to champion clients’ interests and permission to operate, build their reputation and strengthen their standing. APCO’s integrated approach and team of tenacious and empathic talent create connections and winning strategies that accelerate progress and deepen impact.
By bringing diverse people and ideas together, and working beyond traditional boundaries, APCO builds the un/common ground upon which progress is made.
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