Community Coffee

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Department: Supply Chain

Reports To: 3PL & Inventory Control Manager

Travel Required: Up to 15%

Work Type: On site

Why Join Community Coffee?

At Community Coffee, every cup tells a story. As America’s #1 family-owned and operated retail coffee brand, we blend cherished traditions with innovative thinking to create a dynamic, fast-paced environment that’s as energizing as our coffee. Here, you’ll thrive in a setting that challenges you to grow professionally while making a meaningful impact every day. Join our family and transform your passion for coffee into a rewarding career—where every day is an opportunity to craft exceptional experiences and build lasting connections.

Position Overview

As a Supply Chain Customer Analyst, you will play a key role in supporting retail partners and Warehouse Distributors (WHD) through each step of the order-to-cash process. You’ll ensure accuracy in order processing, maintain strong relationships with both internal teams and external customers, and support company initiatives by keeping the flow of products and information seamless from order entry to delivery.

Key Responsibilities

• Serve as the main control point for ensuring all sales orders and material data interface correctly in SAP, validating proper order intake, processing, and EDI transmission.
• Receive and review retailer orders for accuracy, confirming correct rounding values and unit of measure conversions (case and pallet quantities).
• Communicate order confirmations and any adjustments, such as shortages or substitutions, to retail partners.
• Act as the primary contact for both internal and external inquiries related to order status, discrepancies, damages, missing products (OS&D), and complaints.
• Collaborate with the Logistics team to track shipments from Community Coffee distribution centers to retailer warehouses.
• Provide real-time updates to external partners, including shipment confirmations, tracking information, and expected delivery dates.
• Deliver accurate daily reporting to Supply Chain and National Account Sales teams, comparing actual orders to forecasts to ensure visibility and alignment.
• Identify and address order discrepancies such as missing items, unlisted SKUs, or unusual order patterns by proactively investigating and escalating issues.
• Analyze recurring problems and work cross-functionally with Planning, Sales, Supply Chain, 3PL, and Finance teams to develop and implement solutions.
• Coordinate with warehouse and logistics partners to anticipate and resolve fulfillment challenges.
• Document issues, monitor progress, and ensure timely resolution.
• Support and resolve retailer return processing and credit requests for both internal and external partners.
• May be asked to perform additional duties, as necessary.

Position Requirements

• Bachelor’s degree preferred, or equivalent work experience.
• 3 years experience in order management, customer service, or sales reporting, preferably in the Consumer-Packaged Goods or food/beverage industry.
• 3PL inventory and account management experience preferred.
• Proficient in Microsoft Office (Excel, Outlook, Access, Word)
• SAP/S4 HANA experience preferred.
• Strong analytical and research skills with the ability to work independently to find and resolve information gaps.
• Excellent time management skills with the ability to prioritize and meet deadlines.
• Effective team collaborator who builds rapport across functions and contributes to a positive, solution-oriented environment.
• Exceptional written and verbal communication skills.
• Ability to manage multiple projects and tasks in a dynamic, fast-paced setting.
• Internal Only: Experience with Community Coffee, even if unrelated, may fulfill this requirement at the discretion of the hiring manager with approval from Human Resources.

Foundational Competencies

• Builds Trust
• Continuous Learner
• Customer Centric
• Effective Communication
• Integrity
• Results Oriented

Additional Competencies

• Accountability
• Resourcefulness
• Interpersonal Agility
• Adaptability
• Takes Action

Physical Demands/Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to do the following:

• Frequently required to sit
• Occasionally required to stand; walk; use hands to finger, handle or feel objects, tools or controls and reach with hands and arms; and talk or hear.
• Regularly required to lift and/or move up to 25 pounds.
• Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

Our Values

Champion People

Inspire Creativity

Wow Our Customers

Serve Our Communities

Win Together

Community Coffee Company offers a competitive salary and benefits package including health, dental, vision, life insurance, 401(k), short- and long-term disability, paid time off and employee assistance program.

Community Coffee Company and its subsidiary companies will provide equal employment opportunities to all applicants and employees without regard to an applicant’s or employee’s race, color, religion, sex, sexual orientation, gender identity or expression, gender, genetic information, uniformed service, national origin, age, veteran status, disability, pregnancy, or any other status protected by federal or state law. Community Coffee Company will provide reasonable accommodations to allow an applicant to participate in the hiring process (e.g., accommodations for a test or job interview) if so requested. When completing this application, you may exclude information that would disclose or otherwise reference your race, religion, age, sex, genetic, veteran status, disability or any other status protected by federal or state law. Community Coffee Company will also provide reasonable accommodations to allow an employee to perform the essential functions of a position, as required by applicable law. This application is considered current for sixty (60) days only. At the end of this period, if you are still interested in employment, it will be necessary for you to reapply by completing a new application.