Jones Lang LaSalle

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Riassunto della Posizione

Stiamo cercando un/una Addetto/a Posta Interna attento/a ai dettagli e affidabile per gestire tutta la corrispondenza, i pacchi e le consegne in entrata e in uscita per la nostra struttura di scienze della vita. Questo ruolo è fondamentale per garantire la gestione tempestiva e sicura di materiali sensibili, documenti normativi e forniture di laboratorio, mantenendo una rigorosa conformità ai protocolli del settore.

Responsabilità Principali

Gestione Posta e Pacchi

• Smistare, distribuire e consegnare la posta e i pacchi in arrivo ai reparti e al personale appropriati
• Elaborare la posta e i pacchi in uscita, compreso l'imballaggio corretto e la preparazione delle etichette di spedizione
• Mantenere registri di consegna accurati e informazioni di tracciamento
• Gestire materiali urgenti inclusi documenti normativi e documentazione di studi clinici
• Coordinare con i corrieri (FedEx, UPS, DHL, Poste) per ritiri e consegne

Supporto Laboratorio e Ricerca

• Gestire e distribuire in sicurezza forniture di laboratorio, reagenti e attrezzature (seguendo i protocolli di sicurezza)
• Gestire spedizioni sensibili alla temperatura (ghiaccio secco, materiali congelati) secondo i requisiti normativi
• Coordinare le spedizioni di campioni e specimen con appropriata documentazione di catena di custodia
• Supportare la spedizione di materiali per studi clinici e documenti normativi

Conformità e Documentazione

• Mantenere registri dettagliati di spedizione e ricezione per scopi di audit
• Garantire la conformità con i requisiti di spedizione FDA, DEA e altre normative
• Gestire le spedizioni di sostanze controllate secondo i protocolli aziendali
• Mantenere la riservatezza delle ricerche sensibili e delle informazioni proprietarie

Mansioni Amministrative

• Utilizzare le attrezzature della posta interna (affrancatrici, bilance, macchine di smistamento)
• Mantenere l'inventario delle forniture e materiali di spedizione
• Elaborare richieste di inoltro posta e cambi di indirizzo
• Assistere con progetti speciali e traslochi di strutture secondo necessità

Qualifiche Richieste

• Diploma di scuola superiore o equivalente
• 1-2 anni di esperienza in posta interna o spedizioni/ricevimenti preferibile
• Competenze informatiche di base (Microsoft Office, software di spedizione)
• Forte attenzione ai dettagli e capacità organizzative
• Eccellenti capacità di comunicazione scritta e verbale

Qualifiche Preferibili

• Esperienza in ambiente farmaceutico, biotecnologico o sanitario
• Conoscenza delle normative per la spedizione di materiali pericolosi (IATA, DOT)
• Familiarità con le procedure di gestione delle sostanze controllate
• Esperienza con sistemi di gestione inventario

Requisiti della Posizione

Questo ruolo comporta la movimentazione di corrispondenza e materiali, l'utilizzo di attrezzature da ufficio e il lavoro in aree a temperatura controllata. Ci impegniamo a fornire ragionevoli accomodamenti per consentire a tutte le persone qualificate di svolgere le funzioni essenziali di questa posizione.

Position Summary

We are seeking a detail-oriented and reliable Mailroom Clerk to manage all incoming and outgoing mail, packages, and deliveries for our life sciences facility. This role is critical in ensuring timely and secure handling of sensitive materials, regulatory documents, and laboratory supplies while maintaining strict compliance with industry protocols.

Key Responsibilities

Mail & Package Management

• Sort, distribute, and deliver incoming mail and packages to appropriate departments and personnel
• Process outbound mail and packages, including proper packaging and shipping label preparation
• Maintain accurate delivery logs and tracking information
• Handle time-sensitive materials including regulatory submissions and clinical trial documents
• Coordinate with shipping carriers (FedEx, UPS, DHL, USPS) for pickups and deliveries

Laboratory & Research Support

• Safely handle and distribute laboratory supplies, reagents, and equipment (following safety protocols)
• Manage temperature-sensitive shipments (dry ice, frozen materials) per regulatory requirements
• Coordinate specimen and sample shipments with appropriate chain of custody documentation
• Support shipping of clinical trial materials and regulatory documents

Compliance & Documentation

• Maintain detailed shipping and receiving records for audit purposes
• Ensure compliance with FDA, DEA, and other regulatory shipping requirements
• Handle controlled substances shipments according to company protocols
• Maintain confidentiality of sensitive research and proprietary information

Administrative Duties

• Operate mailroom equipment (postage meters, scales, sorting machines)
• Maintain inventory of shipping supplies and materials
• Process mail forwarding requests and address changes
• Assist with special projects and facility moves as needed

Required Qualifications

• High school diploma or equivalent
• 1-2 years of mailroom or shipping/receiving experience preferred
• Basic computer skills (Microsoft Office, shipping software)
• Strong attention to detail and organizational skills
• Excellent written and verbal communication skills

Preferred Qualifications

• Experience in pharmaceutical, biotech, or healthcare environment
• Knowledge of hazardous materials shipping regulations (IATA, DOT)
• Familiarity with controlled substance handling procedures
• Experience with inventory management systems

Position Requirements

This role involves handling mail and materials, operating office equipment, and working in temperature-controlled environments. We are committed to providing reasonable accommodations to enable all qualified individuals to perform the essential functions of this position.

Location:

On-site –Latina, ITA

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!

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For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

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