Campus
OSU-Stillwater
Contact Name & Email
Cathy Hanson, cathy.hanson@okstate.edu
Work Schedule
20 hours per week. Your supervisor will assist you in establishing a schedule that accommodates both your availability and departmental needs.
Appointment Length
Regular Continuous/Until Further Notice
Hiring Range
$11.00 Hourly
Special Instructions to Applicants
For full consideration, please include a resume, cover letter and contact information for three professional references.
About this Position
This position is responsible for executing a range of document imaging tasks within the Office of the Registrar, with a primary focus on preserving fragile historical records. Key responsibilities include:
Core Duties
- Digitize and safeguard sensitive archival materials such as microfiche student records and paper transcripts to prevent deterioration.
- Prepare, scan, and index paper, film, and electronic documents for long-term digital storage.
- Ensure image clarity and quality, validate document categories, and assign appropriate workflow group box designations.
- Monitor the entire imaging process from preparation through scanning and indexing, making real-time adjustments as needed.
- Manage incoming documents through the imaging lifecycle, including final disposition via shredding.
Document Preparation & Scanning
- Remove staples, sticky notes, and other obstructions that prevent smooth scanning.
- Insert header sheets to identify document types and individual records.
- Organize and batch documents with appropriate cover sheets for efficient processing.
- Operate scanning equipment to digitize prepared batches, ensuring accuracy and consistency throughout.
Reporting & Collaboration
- Provide regular status updates to supervisory personnel regarding imaging progress and issues.
Required Qualifications
- High School/GED (degree must be conferred on or before agreed upon start date)
- Some experience in an office environment preferred.
All positions are subject to the availability of funding, and any offers are contingent upon the successful completion of a background check. Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation in the application process. Examples of reasonable accommodation include making a change to the application process, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. To request an accommodation, please email eeo@okstate.edu or call 405-744-5449.
Oklahoma State University, as an equal opportunity employer, complies with all applicable federal and state laws regarding non-discrimination. Oklahoma State University is committed to a policy of equal opportunity for all individuals and does not discriminate based on race, religion, age, sex, color, national origin, marital status, disability, or veteran status with regard to employment, educational programs and activities, and/or admissions. For more information, visit eeo.okstate.edu.
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