InterContinental Hotels Group

Purchasing Supervisor

As Purchasing Supervisor, I will fully comprehend the vision of Six Senses to help people reconnect with themselves, others and the world around them and our values of local sensitivity and global sensibility, crafted experiences, emotional hospitality, responsible and caring, fun and quirky and pioneering wellness.

I will fully embrace, implement and safeguard the overall Wellness philosophy, concepts and programs such as Sleep with Six Senses, Eat With Six Senses and Grow With Six Senses. Sustainability is at the core of everything at Six Senses. I will follow all practices to maintain a harmonious and sensitive approach to our environment and cultural surroundings.

By embracing the Six Senses vision and values, I will deliver an exceptional out of the ordinary experience for guests and develop our employees to be the very best they can be.

Duties and Responsibilities

As Purchasing Supervisor, I will assume full responsibility for the efficient operation of the Purchasing function to provide exceptional product within brand operating standards across the preparation and processing of requisitions and purchase orders for supplies and equipment, storage and stock takes.

The duties and responsibilities will include:

• Source and purchase the most suitable products for the operation that are relevant and in line with Six Senses policies plus wellness and sustainability practices.
• Regularly review suppliers and contracts to ensure conformity with Six Senses requirements.
• Obtain competitive quotations for hotel requirements.
• Calls for quotations for any items costing more than a certain amount (As per company policy) and inquire into prices from various suppliers.
• A minimum of three independent genuine quotations must be obtained.
• Establish contracts to ensure reduced pricing for all operating areas of the hotel.
• Ensure that all orders receiving dates are updated by the buyers according to the suppliers promised delivery dates.
• Ensure that all authorised or approved purchase orders are sent to their respective suppliers/vendors for delivery purposes on a daily basis.
• Ensure & verifies that quotations are regularly updated and supplier’s new current price lists are maintained.
• Ensure the efficient operation of the Purchasing Department in all aspects.
• Research and identify new products and services for the hotel in the market in line with Six Senses requirements.
• Check, explain if needed and approves delivered items discrepancy report issued by cost control regarding price and quantity order variances.
• Verify the 'pending orders' report on a daily basis, and all pending orders are checked and verified regularly.
• On a daily basis prepare the list of to be cancelled orders and sent to accounts for deletion, with appropriate reasons.
• Issue regularly slow moving item lists.
• Identify items for standing orders utilising vendor's logistics for regular deliveries to the hotel based on approved highly consumed items.
• Ensure validity of items available, force issue obsolete items and follows up on action taken for disposal.
• Verify that all documentation and proper quotations are maintained and filed according to Six Senses Policy and Procedure requirements.
• Approve all storeroom re-order requests, verifying quantities within the established Min/Max stock levels.
• Responsible for all purchasing functions, quotations, quality and availability.
• Responsible for physical control of all store items until issued, fully documented under strict control procedures (key control, timing schedule, authorised issue requests).
• Responsible for maintaining logical storeroom inventory levels operationally needed.
• Spot checks storeroom requests if properly maintained, verifies quantity requested and issued, proper items received by signatories & ID availability.
• Spot-checks entered system quotations, period validity quotes locked by, etc.
• Ensure that the suppliers follow the rules relating to the hygiene of goods delivered (HACCP).
• Keep all records in a way that they can be checked at any time for information or audit purposes.
• Liaison with Receiving Agent, and F&B Administrative Assistant.
• Maintains all documents, files and listings up-to-date and performs his duties in the most efficient manner.
• Willing to work a flexible schedule in order to accomplish all major responsibilities and tasks.
• Vendor and market assessment, ordering, stocktakes and storage will be undertaken at the required times to ensure all stock is on hand, is of the right quality and properly stored in line with Six Senses standards.
• Instil a fair and transparent Vendor/Supplier Vetting process and hold vendors/suppliers to Six Senses Sustainability and Eat With Six Senses guidelines.
• Ensure that all set policies, procedures, best practices are in place and rigorously enforced.
• Instil a cost-focused philosophy through training and education.
• Operate the property consistent with all legal, statutory, and financial requirements and documentation, reporting systems, contractual obligations, security and safety protocols, communications, product and service standards, host management practices and budgetary controls are implemented, reviewed and maintained to ensure the successful operation of the hotel.
• Other duties as assigned.

Qualifications

To execute the position of Purchasing Supervisor, I must have the required qualifications, technical skills and experience in a similar role in luxury hotels with proven results and includes the following:

• Possess a minimum of a Bachelor’s degree in Materials or Purchasing Management, or a relevant field of work and three years purchasing experience, or an equivalent combination of education and experience. More than three years’ experience in a similar role, preferred.
• Fluent in Italian and English. I understand that additional languages are preferred.
• Eligible to work in Italy (only EU Passport).

The above is intended to provide an overview of the role and responsibilities for a Purchasing Supervisor at Six Senses Rome. It is not and does not infer that the above is an inclusive and/or exhaustive list of the duties and responsibilities inherent in the position.

Six Senses Rome is an equal opportunity employer. This policy applies to all terms and conditions of employment.

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