District 196

Position Type:

Secretarial/Clerical/12-Month Secretary Community Education

Date Posted:

10/23/2025

Location:

Community Education

Closing Date:

10/29/2025

Description:

8 hrs./day, 12 month calendar

8:00 a.m. - 4:30 p.m.

Effective Date of Employment:

ASAP

Application Deadlines:

October 29, 2025 – 4:00 p.m.

Application Procedures:

Internal and External Candidates: Apply on-line at www.district196.org

Job Summary:

Supports the day-to-day operation of the Facility Use Office and works with the community to schedule use of district facilities.

Qualifications:

• High School diploma or equivalent
• 3-5 years experience in administrative support
• In-depth knowledge in Microsoft Office, Google and database applications
• Strong attention to detail and accuracy
• Outstanding written, telephone, social and interpersonal skills
• Strong skills in organization and creative thought including systems thinking and problem solving
• Ability to take initiative and demonstrate a strong work ethic
• Extensive skills in communication, word processing, filing and data entry
• Ability to manage, prioritize and complete work assignments from multiple sources in a timely fashion
• Ability to work independently with minimal supervision and as a team member
• Flexible and adaptable to changing priorities and workloads
• Ability to interact with people in a positive and effective manner, customer focused
• Demonstrated experience and proficiency working with a culturally, ethnically, racially and socioeconomically diverse school community is preferred.

Responsibilities:

• Provide administrative support with daily office operations.
• Screen and respond to telephone calls, emails and inquiries from the public and district staff.
• Build and maintain master calendars for designated schools and facilities.
• Receive, process and manage facility use requests, including:
  • Data entry of class requests and general permits
  • Distribution of permits to building personnel and customers
  • Communication with user groups and district staff
  • Resolve scheduling conflicts or facility use concerns in collaboration with the Facilities Manager or Coordinator.
• Initiate and maintain billing records for building use; process deposits for facility rentals and Community Education sponsored programs.
• Assist with the scheduling, inservice, scheduling and communication of building supervisors.
• Process timesheets, purchase orders, check requests and refunds.
• Assist the manager and coordinator in communicating with district administration, support services and building staff.
• Maintain and coordinate organized filing systems for optimal office efficiency.
• Monitor budget reports and facility expenses and revenues.
• Provide information and assistance to Community Education staff, district staff and the public.
• Perform other duties as assigned by the Community Education Facilities Manager and Coordinator.

Responsible To:

Community Education Manager

Compensation / Benefits:

RAVE Clerical Association – Wage Group II : $23.20 - $26.04 Hourly - According to contractual agreement (based on 2024-25 contract)

If benefit eligible, benefits are available to new employees effective the first day of active employment. Benefits include medical insurance, dental insurance, life insurance, long term disability insurance, sick-leave, state pension plan, tax-deferred retirement savings account, and flexible spending account. Some employee groups also receive vacation, holidays or personal leave. Benefit information is available at Employee Benefits - Rosemount-Apple Valley-Eagan ISD 196

Our team of dedicated educators is committed to the mission of Educating, developing, and inspiring our students for lifelong success. Our core values are student-centered, based in empathy and integrity to support the wellbeing of the whole person, and learning with high expectations for all. Our culture of collaboration fosters an environment of inclusivity, engagement and belonging for all students, and inspires a love of learning for all ages. Our vision is to provide the experiences that our students, families and employees desire by developing the whole student and honoring diverse needs and cultures; engaging students with opportunities in academics, arts and athletics (Triple A philosophy), and living our mission to prepare students for lifelong success.

District 196 is a Minnesota public school district of choice, serving more than 29,000 students and 160,000 residents in the cities of Rosemount, Apple Valley, Eagan, Burnsville, Coates, Empire, Inver Grove Heights and Lakeville, and Vermillion Township. District 196 is the third largest school district in Minnesota and among the largest employers in Dakota County, with more than 4,000 full- and part-time employees. District 196 has been named to Forbes’ list of America’s Best-in-State Employers multiple times based on a survey asking employees to rate their employers and how likely they would be to recommend them to others.

District 196 has 20 elementary schools (grades K-5); six middle schools (grades 6-8); four high schools (grades 9-12); an optional School of Environmental Studies for juniors and seniors; an Area Learning Center high school program; a K-12 special education school, and a special education program serving young adults ages 18-22. The district also operates three learning centers that provide early childhood and Adult Basic Education services, and offers extensive community education programs and classes for learners of all ages.

Equal Opportunity Employer

As required by Title IX and other state and federal nondiscrimination laws, District 196 does not discriminate in employment or in any of its education programs and activities, including vocational opportunities, on the basis of sex, race, religion, color, creed, national origin, marital status, familial status,* disability, status with regard to public assistance, sexual orientation, gender identity, membership or activity in a local human rights commission,* age or genetic information.* District 196 provides equal access to designated youth groups.

The Director of Human Resources, Joel Milteer (651-423-7859 – joel.milteer@district196.org) is the designated Title IX Coordinator and has also been designated to respond to employment-related inquiries regarding the district’s non-discrimination policies. The Director of Elementary Education, Jeremy Sorenson (651-423-7782 – jeremy.sorenson@district196.org) and the Director of Secondary Education, Eric Hansen (651-423-7712 – eric.hansen@district196.org) have been designated to respond to student-related inquiries regarding the district’s non-discrimination policies. The Director of Special Education, Janet Fimmen (651-423-7629 – janet.fimmen@district196.org) has been designated to respond to inquiries concerning the rights of a student with a disability. The mailing address for all directors is 3455 153rd Street W, Rosemount, MN 55068. Title IX inquiries may also be referred to the Assistant Secretary of the US Office for Civil Rights (OCR).

• Asterisked categories are limited to employment-related discrimination and harassment.

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