Summary

This position is assigned to the Non-Appropriated Fund (NAF) Human Resources (HR) Branch; Fleet and Family Readiness Support Services; Commander, Navy Region Japan, located in Yokosuka, Japan. Incumbent serves as a Regional HR Assistant and performs administrative and technical support work in a variety of personnel functions, benefit transactions and processes involving Human Resources.

This job is open to

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The public

U.S. Citizens, Nationals or those who owe allegiance to the U.S.

Military spouses

Military spouses of active duty service members or whose spouse is 100 percent disabled or died on active duty.

Family of overseas employees

Family members of a federal employee or uniformed service member who is or was, working overseas.

Clarification from the agency

Applicants with SOFA Sponsorship only. This includes applicants with current Military Spouse Preference, Family member preference, and current CNIC employees within the local commuting area.

Duties

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• Performs administrative and technical support work in a variety of personnel functions to support the Regional Non-Appropriated Funds Human Resources Office, Navy Region Japan in Fleet Activities Yokosuka.
• Processes employee personnel actions, verifies all entries by performing a procedural and technical review of proposed actions to assure correctness of entries and cited authority.
• Interacts with employees to obtain data to complete appointments forms, or instructs individual in completing forms such as health benefits registration, life insurance, designation of beneficiary, tax certificates, clearance, and investigation data.
• Computes and flags due dates for various types of personnel actions, i.e., within grade increase, conversions, performance appraisals, expiration date of temporary appointment, salary retention period, etc.
• Provides assistance to customers on applicable procedures, instructions, and regulations.
• Monitors status on pending actions and retrieves data for reports.
• Provides information on status of personnel actions to operating officials.
• Determines necessary documents needed to support transactions and ensures they are included in the action and Official Personnel Folder (OPF).
• Establishes and/or maintains OPFs, including consolidation with prior service records and Obtains original OPF from records center or other activity as required.
• Conducts new employee orientation.
• Provides benefits and explains retirement provisions, hours of work, leave accrual, health and life insurance options, local facilities, standards of conduct, Equal Employment Opportunity (EEO), etc.
• Ensures benefit enrollments are completed timely and accurately and contain necessary certifications.
• Assists employees in preparing documents necessary for background investigations. Assists new employees in completing required appointment forms.
• Assists in special projects by gathering data from files and automated systems and extracting information from OPFs. Compiles in prescribed format and forwards to supervisor for consolidation.
• Makes recommendation of necessary action based on research.
• Expedites flow of information and communications. Utilizes an in-depth knowledge of regulations, policies, and procedures to answer employee questions on a variety of personnel issues.
• Determines benefit eligibility, creditable service, and follows up on suspense actions, (e.g., probationary and trial periods, etc).
• Ensures necessary signatures and documents needed are present, complete and arranged in proper sequence, and those necessary steps are taken for subsequent routing and filing.
• Inputs information into the Human Resource Information System, in a timely manner and ensures accuracy of all salary and pay adjustments.
• Provides information on vacancy announcements to employees and outside applicants.
• Prepares and distributes offer letters and non-selection letters and Coordinates release/report dates of new employees.
• Drafts vacancy announcements for distribution within are of consideration.
• Maintains recrutiment case files for each vacancy announcements.
• Receives visitors and telephone calls; tactfully obtains information about purpose of call or visit, determines if matter can be handled personally, referred to another individual or office, or if it requires supervisor's attention.
• Exercises discretion in determining whether visitor or caller is entitled to receive requested information.
• Types a variety of material using computer from rough draft or clean copy with responsibility for format, spelling, punctuation, arrangement, and spacing of material.
• Sets up and maintains database, spreadsheets and centralized files.
• Prepares TDY and PCS travel orders for both APF and NAF; arranges travel schedule, itineraries, and makes reservations.
• Determines and computes per diem rates, Temporary Living Quarters Allowance (TQSE), miscellaneous expenses, etc. Coordinates with moving company on new employee's movement of household goods in connection with PCS moves.
• Performs other duties as assigned.

Requirements

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Conditions of employment

• Must be able to successfully complete and maintain a T3 level investigation (Equivalent to Secret).
• Must be able to work in a fast-paced work environment.
• Must be a US Citizen.

Qualifications

Resumes must include information which demonstrates experience and knowledge, skills, and ability (KSAs) as they relate to this position. Applicants are encouraged to be clear and specific when describing their experience level and KSAs.

A qualified candidate possesses the following:

• Incumbent must be a qualified typist.
• Knowledge of an extensive body of personnel processing rules, procedures, or operations work experience or higher-level education that demonstrates the ability to perform the duties of the position.
• Skills in oral expression to explain processes and procedural matters and provide basic program information.
• Knowledge of office file arrangement and the purpose and content of documents in file, including OPFs; the ability to file and retrieve information and maintain suspense records in accordance with office filing procedures.
• Knowledge of steps and procedure used to process personnel documents.
• Skill in fact finding and researching files to find relevant information and to logically organize and report on collected information.
• Ability to make decisions, resolve problems or discrepancies based on knowledge of personnel processing rules, regulations, and procedures.
• Ability to understand and provide basic program information.
• Knowledge of personnel processing language, procedures, and options to process a full range of recurring types of official personnel actions.
• Familiarity with and ability to type and use a computer including an automated personnel system, Word, Excel, Spreadsheet, Database, etc.
• Knowledge of personnel and staffing standardized rules, procedures terminology, or requirements related to personnel action processing activities and skill in applying this knowledge to work situations.
• Knowledge of formats, punctuation, grammar, and clerical steps to process and prepare correspondence and documents in an accurate manner.
• Ability to make decisions, resolve problems or discrepancies based on knowledge of personnel processing rules, regulations, and procedures.
• Basic knowledge of local personnel activities to perform routine clerical tasks.
• Must have an understanding of mathematics and have the ability to perform calculations.
• Work is primarily sedentary. Some walking, standing, bending, and carrying of light items such as papers and files is required.

Education

This position does not have an education qualification requirement.

Additional information

• Direct Deposit of Pay is required.
• Employees (and family members) who require medical or dental care in the overseas location will be responsible for obtaining and paying for such care. Access for civilian employees and their families to military medical and dental treatment facilities is on a space-available and reimbursable basis only.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

Benefits

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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Best qualified applicants will be referred to the hiring manager.

Your application will be screened for the following minimum qualifications:

• One year of specialized experience at the lower grade (GS-4, 5 or 6 equivalent; or NF-2) OR
• Six months of experience in Human Resources as a Human Resources staff and at least 1.5 years of clerical or administrative assistant experience OR
• Two years of experience in a Human Resources office or any office setting as Administrative or Clerical Assistant

Applicants who meet the minimum qualifications will be further evaluated for:

• Knowledge of Human Resource processing rules, procedures, or operations
• Experience with an automated Human Resource data system
• Knowledge of computer skills in Microsoft Office programs such as, Outlook, Excel, Word
• Education level attained

Required Documents

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The following documents are required at the time of application:

• Resume limited to two pages
• If claiming Department of Defense (DOD) Non-appropriated Fund (NAF) Business Based Action (BBA) priority consideration: provide a copy of the notice of separation.
• Proof of SOFA Status: provide a copy of PCS orders and Family Entry Approval (Military) or Sponsor's Letter of Employment (Civilian)
• If claiming Military or Family Member Preference: provide a copy of PCS orders and Family Entry Approval (Military) or Sponsor's Letter of Employment (Civilian) AND a copy of marriage certificate
• If claiming Veteran's Preference: provide a copy of your DD-214, Member-4 page and any supporting documentation (SF-15, V.A. disability letter, proof of service, etc.).
• If a current or former Federal Employee: provide a copy of your most recent Personnel Action Report (PAR) or SF-50.
• If required under "Qualifications Required" or "How you will be evaluated": provide proof of Education such as high school diploma/GED, clinical licensure, awarded/ conferred academic degree transcript(s) and/or *related coursework transcript(s) relevant to the position.

Note: Applications missing any required document(s) will not be eligible for consideration.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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