University of Wisconsin

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Job Category:

Academic Staff

Employment Type:

Regular

Job Profile:

Procurement Specialist I

Job Summary:

The Physical Sciences Laboratory (PSL) is a research and development organization within the University of Wisconsin-Madison, Office of the Vice Chancellor for Research. PSL develops unique instrumentation solutions used in scientific research programs all over the world. Our expertise spans the entire engineering process from initial conceptual design, through engineering development, fabrication, testing, and on-site installation. We have experience with projects at every scale and level of complexity. This position functions as a professional purchasing agent and is responsible for providing professional level procurement services and expertise to all staff and users of the Physical Sciences Laboratory, including the

provision of support to the Wisconsin IceCube Particle Astrophysics Center. Works closely with all research personnel, including daily interactions with the engineering and technical teams. This position performs complicated purchasing activities involving a variety of commodity areas, including scientific instrumentation. This position carries responsibility for securing bids, issuing "purchase order ready" requisitions, processing of procurement card orders, completing

direct payments to vendors, and generally managing the purchasing process in conformance with state statues. Incumbent develops, maintains, and directs internal procurement policies and procedures for the purchase of goods and services; and participates in audits conducted by internal and external entities.

Key Job Responsibilities:

• Establishes and maintains bid and proposal records to comply with record-keeping requirements
• Develops and manages solicitations in compliance with regulatory requirements
• Answers questions and provides guidance regarding specific commodities and service areas to various individuals and groups based on set material or standards
• Researches third party suppliers to understand available products and services, assesses market conditions, identifies supply options, and makes recommendations for procurement processes
• Serves as a point of contact for external stakeholders, maintains contracts, and negotiates purchase prices to obtain timely and meaningful contract sourcing results
• Drafts, submits, and communicates outcomes of procurement requests to suppliers and stakeholders

Department:

Compensation:

Required Qualifications:

Knowledge of effective procurement practices and bidding methods. Ability to

establish and maintain effective working relationships with customers, co-workers, supervisors, University Business services staff, and vendors.Knowledge of the techniques used in effective oral and written communication.Attention to detail and excellence in maintaining records.

Preferred Qualifications:

Knowledge of State of Wisconsin and University purchasing policies and procedures.Knowledge of University accounting class code structure and

capital equipment policies.

Education:

Bachelor's Degree preferred

How to Apply:

Resume and cover letter

Contact Information:

Elizabeth Danielak, edanielak@psl.wisc.edu

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal Opportunity Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

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